Broadway-Stillwater Avenue Signal Improvements

PROJECT MANUAL
for the
Broadway/ Stillwater Avenue Signal
Improvements
MeDOT PROJECT NUMBER STP-2847(600)X
CITY OF BANGOR, MAINE
Engineering Department
JULY 15, 2026
ERIC J. BARON, PE

PROJECT: MEDOT WIN 28476.00 BROADWAY/ STILLWATER AVE INTERSECTION
TABLE OF CONTENTS
SECTION TITLE PAGE
A Notice to Contractors A1
B Information for Bidders B1 - B4
C Bid Form C1 - C7
D Contract Agreement D1 - D18
E Special Provisions E1 - E2
F Technical Specifications F1 - F4
MDOT Special Provisions
and specifications

SECTION A
NOTICE TO CONTRACTORS
Bids are requested for the
BROADWAY/ STILLWATER AVE SIGNAL
IMPROVEMENTS PROJECT
MEDOT WIN 28476.00
The project includes the replacement of existing traffic signals with new traffic signals at the
Broadway/ Stillwater Avenue Intersection, along with other incidental work.
The Broadway/ Stillwater Ave Signal Improvements Project is a Maine Federal Aid Project No.
STP 2847(600)X, MeDOT WIN 28476.00, located at the intersection of Broadway and Stillwater
Avenue, Bangor, Maine.
For consideration, the attached bid form sealed in an envelope, distinctly marked "PROPOSAL
#P27-01 BROADWAY/ STILLWATER AVE SIGNAL IMPROVEMENTS PROJECT,"
must be received at the Office of the City of Bangor Purchasing Agent by 2:00 PM, Wednesday,
August 5, 2026. Email submissions will not be accepted. Submissions of the documents can be
completed by:
Hand Deliver to Purchasing Dept., Bangor City Hall, 73 Harlow Street, Bangor, ME or US Post
Office addressed to 73 Harlow Street, Purchasing Department, Bangor, Maine 04401.
A prebid meeting will be held on Tuesday, July 28, 2026 at 1:30 p.m. at the Bangor City Hall
1st Floor Penobscot Conference Room, 73 Harlow Street, Bangor, Maine. Proposals will be
publicly opened at the time stated above at the Bangor City Hall, in the Paul Bunyan Room, 73
Harlow Street, Bangor Maine. A tabulation of all received proposals will be posted on the City's
website as soon as possible after the opening. Visit www.bangormaine.gov/bids for results. The
"Show Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.
Bid security in the amount of 5% of the bid price will be required in the form of cash, a certified
check or bid bond. All work shall be governed by State of Maine Department of Transportation,
"Standard Specifications," revision of March 2020, and "Standard Details," revision of March
2020. The right is reserved to reject any and all bids or to waive informalities or defects in bids if
it is deemed to be in the best interest of the City of Bangor. Basis of award of the Contract is
determined by the lowest qualified bidder. The lowest bidder must have successfully
completed a Highway or project-specific prequalification for Bangor to be considered for
the award of this contract.
All questions regarding any of the above items are to be directed to the
bids@bangormaine.gov email. Questions will be received until 4:30 PM on Wednesday, July
29, 2026. An addendum will be posted to the City website on Friday, July 31, 2026.
A-1

Hardcopies of the Plans and Specifications may be obtained at the City of Bangor Engineering
Department, 73 Harlow Street, Bangor, Maine 04401, for a one hundred dollar ($100.00) charge.
If plans need to mailed, an additional fee of $40.00 will be charged. Electronic copies of plans
and specifications are available on the City's website.
A-2

PROJECT: MEDOT WIN 28476.00 BROADWAY/ STILLWATER AVE INTERSECTION
SECTION B
BROADWAY/ STILLWATER AVE SIGNAL
IMPROVEMENTS PROJECT
MEDOT WIN 28476.00
The project includes the replacement of existing traffic signals with new traffic signals at
the Broadway/ Stillwater Avenue Intersection, along with other incidental work.
The Broadway/ Stillwater Ave Signal Improvements Project is a Maine Federal Aid
Project No. STP 2847(600)X, MeDOT WIN 28476.00, located at the intersection of
Broadway and Stillwater Avenue, Bangor, Maine.
Description of Work
This project consist of an intersection improvements projects. The work contemplated
under the terms of this contract consists of the following general items of work:
* Remove existing traffic signals, wood poles and signal equipment.
* Provide and install new traffic signals, pedestrian signal, poles, mast arms and
foundations at the Broadway/ Stillwater Ave Intersection.
* Replace and or repair existing sidewalk detectable warning fields (sidewalk ramps) as
shown on the plans.
* Perform other work including new curbing as shown on the plans.
Definitions
The following terms or, in the case of Owner, Engineer, or Contractor, the singular,
masculine pronouns used in their place, shall have the following meanings within the
context of this Contract:
Owner - The City of Bangor, Maine acting through its duly authorized representatives
Engineer - The Bangor City Engineer or his duly authorized representatives
Contractor - The individual, firm, or corporation to whom the contract has been awarded
whether acting on his own or through subcontractors or employees
Contract - The Contract shall be deemed to include the Notice to Contractor, Information
for Bidders, the Bid Form, the Contract Agreement, the Performance and Payment
Bond(s), the Specifications and Plans, any addenda which may be issued to any of the
foregoing, and all other provisions which may be required by law to be included in this
contract whether actually included or not.
B-1

PROJECT: MEDOT WIN 28476.00 BROADWAY/ STILLWATER AVE INTERSECTION
Bid Security
Each bidder must submit with his bid a certified check, bid bond or cash in the amount of
5% of his total bid price as his guarantee that the bidder will enter into the Contract, if
awarded. Said check, bid bond, or cash will be returned to all except the two (2) lowest
bidders immediately following the opening of bids, and the remaining sureties will be
returned after the Owner and Contractor have executed the Contract. If the Contract has
not been awarded within thirty (30) days of the bid opening the surety will be returned at
any time thereafter to any bidder who so requests, so long as he has not been notified of
the acceptance of his bid.
Withdrawal of Bids
The Owner may consider informal any bid not in accordance with the provisions hereof
and may waive any informalities in, or reject, any or all bids. Any bidder may withdraw
his bid prior to opening of the bids. Any bid received after the time and date specified
will not be considered. No bidder may withdraw his bid within 30 days after the actual
bid opening.
Bid Submitted
Bids must be submitted on the prescribed form and all blank spaces must be filled in, in
ink, in both words and figures. The price quoted in the bid shall be for the total project,
complete and shall include all labor, tools, materials, supplies, equipment, and all else
necessary for or incidental thereto.
Qualified Bidder
The Owner may make such investigations as he may deem necessary to determine the
ability of any bidder or bidders to perform the work, and the bidder(s) shall furnish to the
Owner all such information and data pertinent to this investigation as the Owner may
request. The Owner reserves the right to reject any bid after evidence submitted or
investigation of the bidder fails to satisfy the Owner that such bidder is properly qualified
to carry out the obligations of the Contract and to complete the work contemplated
therein. Conditional bids will not be accepted.
Basis of Award
The Contract will be awarded to the Contractor submitting the lowest qualified project
bid. In the case where the Contractor submitting the low bid is found to not be properly
qualified to carry out the work, then the Contract will be awarded to the lowest qualified
bidder.
B-2

PROJECT: MEDOT WIN 28476.00 BROADWAY/ STILLWATER AVE INTERSECTION
Bidder's Obligation
At the time of the opening of the bids it will be presumed that each bidder will have
inspected the site and will have thoroughly familiarized himself with the Contract
documents, including the plans, specifications, and any addenda which may have been
issued thereto. Failure of the bidder to receive and examine any form, instrument, or
document, or to visit and examine the site itself will not in any way relieve the successful
bidder from any obligation in respect to his bid or to the terms of this contract.
Bid Security Forfeited
Should the bidder to whom the Contract is awarded fail for any reason to execute the
Contract and to furnish a satisfactory bond within the time specified, the Owner may
determine that the bidder has abandoned the Contract, that his bid shall be considered null
and void and that the surety accompanying the bid shall be forfeited to and be retained by
the Owner as liquidated damages, and the Contract may be awarded to another bidder.
After the execution of the Contract and acceptance of the bond by the Owner, the surety
accompanying the successful bidder's bid shall be returned
Performance Bond and Labor and Materials Bond
Simultaneously with his delivery of the Contract to the Owner, the successful bidder shall
deliver to the Owner an executed Performance Bond and an executed Labor and Materials
Bond, each in the amount of 100% of the total bid price, as security for the faithful
performance of the Contract and for the payment of all persons performing labor or
furnishing materials in connection therewith. These bonds shall be on the prescribed
forms and shall be furnished by a surety company or companies listed on the current
Circular 570 of the U.S. Treasury Department which company or companies shall also
have a record of service satisfactory to the Owner, shall be authorized to do business in
the state of Maine and shall be independent of the contractor.
Work Under City Engineer
All work under this project shall be under the direct supervision of the City Engineer and
all decisions by him pertaining to the new construction shall be final and binding. If
initial line and grade are requested by the Contractor, the engineering staff of the City of
Bangor will establish line or points with grades at no cost to the Contractor; however, it
shall be the responsibility of the Contractor to establish and maintain such additional
layout, including batter boards if so directed by the Engineer, as may be required to
properly complete the work.
B-3

PROJECT: MEDOT WIN 28476.00 BROADWAY/ STILLWATER AVE INTERSECTION
No interpretation of the meaning of the plans, specifications or other Contract documents
will be made to any bidder orally. Every request for such interpretation must be in writing
and must be received at least three (3) working days prior to the bid opening date.
Any and all such interpretations and any supplemental instructions will be written
addenda to the specifications which, if issued, will be sent to all prospective bidders at
least three (3) working days prior to the bid opening date. Failure of any bidder to receive
any addenda or interpretation thus mailed will not relieve the bidder of his obligation
under the bid submitted. All addenda so issued will become an integral part of the
Contract documents.
The bidder is hereby notified that the construction terms and conditions set forth in the
Contract documents will be rigidly enforced, that it is the intention of the Owner to
maintain full time inspection during the period of construction, and that only first quality
materials and workmanship will be accepted. Neither the fact of such inspection, nor the
omission thereof, will imply acceptance by the Owner of any or all of the work performed
under this contract or relieve the Contractor of any responsibility for the successful
completion of all the terms of this Contract subject to final inspection and review by the
Owner.
The City of Bangor is a municipal corporation duly organized under the laws of the State
of Maine and therefore is not required to file proof of exemption to the Maine State sales
tax.
Time of Completion
All work shall be completed by May 29, 2027. After which time liquidated damages
will be assessed at $650.00 (dollars) a calender day.
B-4

City of Bangor
REQUEST FOR INFORMATION
Date _______________ Time __________
Information Requested: PIN: __________ Town(s): _________________________
____________________________________________________
____________________________________________________
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____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
Request by: _______________________________ Phone: (______)_____________________
Bid Date: _________________________________ Fax: (_____)________________________
Complete top portion of form and transmit to the number listed in the Notice to Contractors
RFI No: ________
RFI received: __________________________________________
Response:____________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
Response By:________________________________ Date: __________________

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