City of Norcross
Department of Public Works
INVITATION TO BID
BRITT AVENUE OVERFLOW PARKING LOT
ITB PW 25-03
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City of Norcross
Department of Public Works
INVITATION TO BID
BRITT AVENUE OVERFLOW PARKING LOT
ITB PW 25-03
OVERVIEW:
The City of Norcross is seeking sealed competitive bids from qualified contractors for the installation of
approximately 42 gravel surface pervious parking spaces fronting Britt Avenue below the Community Center, located
at 10 College St. Norcross, GA 30071. The vacant property has no street address, but is identified as Gwinnett County
Tax Parcel 6243 001.
Anticipated award date will be March 2025. All work must be completed in 120 days from when Notice to
Proceed is issued and in accordance with industry specifications and standards.
The BID package should be clearly marked “ITB PW 25-03 – BRITT AVENUE OVERFLOW PARKING LOT”
on its face and submitted by 11:00 a.m. on November 8, 2024, to the address below. Please submit two printed
copies and one electronic copy (USB) of your package to:
Charlene Marsh
Capital Projects Manager
ITB PW 25-03 – BRITT AVENUE OVERFLOW PARKING LOT
City of Norcross – Public Works
345 Lively Avenue
Norcross, GA 30071
Both printed and electronic copies must contain the same information.
Please submit questions/requests via e-mail only to the Capital Projects Manager at procurement@norcrossga.net by
5:00 p.m. on October 25, 2024. A Q&A addendum will be posted within a week.
An optional, but highly recommended pre-bid meeting with a site visit will take place on October 25, 2024, at 10:00
a.m. at the Public Works department located at 345 Lively Avenue Norcross GA 30071.
BIDS will be opened and publicly read at 11:05 a.m. on November 8, 2024, at the address noted above.
No BID will be received or accepted after the above specified date and time. Submissions received after the designated
date and time will be deemed invalid and returned unopened to the firm.
No BID may be withdrawn within thirty (30) days after the BID opening. Requests for withdrawals must be submitted
in writing. All BIDS shall remain firm for 120 days after bid opening.
We appreciate your interest in the City of Norcross!
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BID CHECKLIST
The 10 Most Critical Things to Keep in Mind When Responding to a BID for the City of Norcross
1.
Read the entire document. Note critical items such as: mandatory requirements;
supplies/services required; submittal dates; number of copies required for submittal; funding
amount and source; contract requirements (i.e., contract performance security, insurance
requirements, performance and/or reporting requirements, etc.).
2.
Note the City of Norcross’ staff member’s name, address, phone numbers and e‐mail
address. This is the only person you are allowed to communicate with regarding the ITB and is
an excellent source of information for any questions you may have.
3.
Attend the Pre‐bid meeting if one is offered. These meetings provide an opportunity to ask
clarifying questions, obtain a better understanding of the project, or to notify the City of any
ambiguities, inconsistencies, or errors in the ITB.
4.
Take advantage of the “question and answer” period. Submit your questions to the Capital
Projects Manager by the due date listed in the Schedule of Events and view the answers given
in the formal “addenda” issued for the ITB. All addenda issued for this ITB will be posted on
the City’s website and will include all questions asked and answered concerning the ITB.
5.
Follow the format required in the ITB when preparing your response. Provide point‐ by‐point
responses to all sections in a clear and concise manner.
6.
Provide complete answers/descriptions. Read and answer all questions and requirements.
Do not assume the City or Evaluation Committee will know what your capabilities are or what
items/services you can provide, even if you have previously contracted with the City.
Evaluations are based solely on the information and materials provided in your response.
7.
Use the forms provided, i.e., sample budget form, certification forms, etc.
8.
Check the City website for ITB addenda. Before submitting your response, check the City
website at https://www.norcrossga.net/bids.aspx to see whether any addenda were issued for the
ITB.
9.
Review and read the ITB document again to make sure that you have addressed all
requirements.
10.
Submit your response on time. Note all the dates and times listed and be sure to submit all
required items on time. Late and incomplete responses are never accepted.
This checklist is provided for assistance only and should not be submitted with Company’s Response.
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1.0 INTRODUCTION
The City of Norcross is seeking sealed competitive bids from qualified contractors for the
installation of approximately 42 gravel surface pervious parking spaces fronting Britt
Avenue below the Community Center, located at 10 College St. Norcross, GA 30071. The
vacant property has no street address but is identified as Gwinnett County Tax Parcel 6243
001.
1.1 PROJECT SCOPE
Construct a temporary overflow parking lot for the City of Norcross. The parking
lot will consist of a paved apron and entrance. The majority of the parking lot will
be constructed of a proprietary, permeable gravel system. No new structures or
buildings are proposed.
The proposed site work includes:
- clearing and grading
- temporary and permanent erosion control measures
- concrete and gravel paving
- minor storm conveyance
A stream exists on the project site. There are no proposed impacts to the stream
Or buffers (city or state buffers). Approved variance (24-6935) to provide relief
from parking lot landscape requirements and to permit gravel paving.
Location
Britt Avenue NW (Gwinnett County Tax Parcel 6243 001)
Norcross, Georgia 30071
1.2 GENERAL INFORMATION
1. It is extremely important that project schedules ARE met. Only those firms
with the necessary resources and a commitment to complete all work on
schedule should submit a bid.
2. The City of Norcross will expect to liaise with a single project manager
representing the prime contractor (and the sub‐contractors).
3. The City will select the most responsive, lowest bidder whose bid best
represents the best interest of the City.
4. The City of Norcross reserves the right to cancel this solicitation at any time
when it is determined to be in the best interest of the City.
5. The City of Norcross also reserves the right to increase, reduce, add or delete
any item in this solicitation as deemed necessary.
6. The City of Norcross reserves the right to approve sub‐contractors.
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7. Any selection made because of this notice will be based strictly on
qualifications and adherence to the submission guidelines, without regard to
race, color, religion, sex, or national origin.
8. It is the responsibility of all firms interested in submitting a bid for this
advertisement to routinely check the posting on the website for any revisions
to this solicitation and addenda issued.
9. It is the responsibility of all firms to read this advertisement in detail and
provide all requested information including forms and appendices.
10. Incomplete submittals will be considered non-responsive, thus disqualified.
Late submittals will not be accepted.
1.3 BID SUBMISSION GUIDELINES
Bidding requirements will consist of the following:
1. Statement of Qualifications and Equipment
2. Bid Form
3. References
4. Acknowledgement of Addenda
5. Bid Bond (if bid amount is over $30,000)
6. Certificate of Liability Insurance
7. E-Verify Contractor & SAVE Affidavits
1.4 SCHEDULE OF EVENTS
See Appendix A for the detailed Schedule of Events.
1.5 COMMUNICATIONS WITH STAFF
All questions about this ITB should include the company name and the referenced
ITB section in the following format:
Company Name
1. Question
Citation of relevant section of the ITB
2.0 REQUIREMENT
Bid must include labor and all materials as specified; no substitutions for materials are
allowed unless approved by City of Norcross.
BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL
CONDITIONS AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR
BIDS.
2.1 GENERAL CONDITIONS
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
