Bridge Replacement Design of the School Street Extension Bridge

TOWN OF PLAINFIELD
R.F.P. for Civil Engineering/Bridge Design Services
Bridge Replacement Design of the School Street Extension Bridge in the Town of Plainfield
The Town of Plainfield invites requests for proposals from qualified vendors to provide a bid for
the bridge replacement design of the School Street Extension Bridge in Plainfield. RFP packages,
containing submission instructions and other information are available online at
www.plainfieldct.org. Please put "R.F.P. School Street Extension Bridge Design Services" in the
subject line of email requests. Sealed bids must be received in the Finance Office, Plainfield
Town Hall, 8 Community Avenue, Plainfield, CT 06374, by 11:00 AM, Thursday April 9th,
2026. Bids will be opened & read at Plainfield Town Hall.
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TOWN OF PLAINFIELD
8 Community Avenue Plainfield, CT 06374
Kevin M. Cunningham
FIRST SELECTMAN
(860) 230-3001 FAX (860) 230-3033
REQUEST FOR PROPOSAL (RFP)
FOR
BRIDGE REPLACEMENT DESIGN OF THE SCHOOL STREET
EXTENSION BRIDGE IN THE TOWN OF PLAINFIELD
ISSUED BY: Town of Plainfield
8 Community Avenue
Plainfield, CT 06374
CONTACT: Sean Svab
Town Engineer
(860) 230-3028
PROPOSAL DUE: Thursday, April 9, 2026
Finance Department
Lisa Madden, Finance Director
(860) 230-3005
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INDEX
INDEX ............................................................................................................................................ 3
INVITATION TO BID .................................................................................................................... 4
STANDARD INSTRUCTIONS FOR BIDDERS .......................................................................... 5
INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR CONSTRUCTION,
PROFESSIONAL OR LABOR SERVICE BIDS ........................................................................... 8
SPECIFICATIONS ....................................................................................................................... 12
APPENDIX A - RESOLUTION TEMPLATES ........................................................................... 18
APPENDIX B - CHRO CONTRACT COMPLIANCE CHECKLIST ....................................... 24
APPENDIX C - BID FORM ........................................................................................................ 29
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INVITATION TO BID
BRIDGE REPLACEMENT DESIGN OF THE SCHOOL STREET EXTENSION BRIDGE IN
THE TOWN OF PLAINFIELD
PLAINFIELD TOWN HALL
8 COMMUNITY AVENUE
PLAINFIELD, CT 06374
The Town of Plainfield invites requests for proposals from qualified vendors to provide a bid for
civil engineering design services to complete the design of the School Street Extension Bridge
replacement.
Sealed bids must be received in the Finance Office, Plainfield Town Hall, 8 Community Avenue,
Plainfield, CT 06374, by 11:00 AM, Thursday, April 9th, 2026. Bids will be opened & read at
Plainfield Town Hall.
After opening the bids, no bid can be withdrawn for a period of sixty (60) days.
The Town of Plainfield reserves the right to reject any or all bids or any part of all bids and to
waive any informality when such action is in the best interest of the Town. The Town also
reserves the right to extend by mutual consent an awarded bid when such action is in the best
interest of the Town of Plainfield. The Town of Plainfield is an equal opportunity employer.
This contract is subject to state contract compliance requirements, including set aside (25% SBE
and 6.25% M/W/DisBE) and non-discrimination requirements enforced by the CHRO.
RFP packages, containing submission instructions, specifications and other information are
available in this document.
Please put "R.F.P. School Street Extension Bridge Design Services" in the subject line of email
requests.
A Pre-Bid Conference will be held on Thursday, April 2, 2026, at 10:00 AM, at the School Street
Extension Bridge, School Street Extension, Plainfield, CT 06374. It is MANDATORY that all
bidders attend.
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TOWN OF PLAINFIELD, CONNECTICUT
STANDARD INSTRUCTIONS FOR BIDDERS
1. Sealed bid proposals will be received by the Finance Director by the date and time
indicated on the Invitation to Bid. Bids received later than the date and time specified will
not be considered and will be returned unopened.
2. Bids are to be returned with the bid name prominently indicated on any other mailing
envelope. The name and address of the bidder should appear in the upper left-hand corner
of the envelope. Please add to the exterior of the envelope: "DO NOT OPEN UNTIL 11
A.M. ON THURSDAY, APRIL 9, 2026". Bids will not be accepted via fax or e-mail.
3. All proposals will be opened and read publicly and are subject to public inspection.
Bidders may be present or represented at all openings. Bid results are mailed to all
responding bidders.
4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must be
exclusive of taxes and will be so construed.
5. The Town of Plainfield reserves the right to reject any or all bids or any part of all bids
and to waive any informality when such action is in the best interest of the Town. The
Town also reserves the right to extend by mutual consent an awarded bid when such
action is in its best interest.
6. Bidders should familiarize themselves with all of the terms and conditions set forth in the
bid specifications. Failure by the bidder to familiarize himself with these terms and
conditions does not excuse the bidder from fulfillment of the bid specifications.
7. All entities doing business with the Town certify, upon acceptance of a bid and by virtue
of their signature on that bid, that they have read, understood and will comply with the
section of the Town's updated plan of affirmative action and equal opportunity relating to
contractual and purchasing procedures. The bidder agrees to cooperate fully should the
Town choose to audit this compliance.
8. In case of an error in the extension or addition of prices, the unit price will govern. The
Town will not be subject to any price increases after a bid award, unless it was part of the
original bid terms.
9. The Town reserves the right to increase or decrease quantities listed to stay within the
allocated funding at the time of bid opening.
10. The Finance Department has an obligation to accept the lowest responsible bid which is
in the Town's best interest. Factors include, but are not limited to: price, compliance to
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specifications, quality offered, freight costs, delivery time, past performance,
standardization of current equipment, financial resources, technical qualifications,
equipment and experience.
11. Bidders shall state in writing and attach to the bid any conditions/exceptions that are part
of the bid price. Comments to the effect "see literature" will not be acceptable.
12. Any manufacturers' names, trade names, brand names or catalog numbers used in the
specifications are there for the purpose of establishing and describing general
performance and quality levels. Such references are not intended to be restrictive, and
bids are invited on these and approved equal brands or products of any manufacturer.
13. The Town's competitive bidding process is not a means for competitors to obtain
private/proprietary information that is not otherwise normally available. Such information
relates to a bidder's financial records and responsibility, test data, manufacturing
drawings, formulas and processes. To promote competition and protect valid interests this
type of information/data will remain confidential.
14. All bidder questions shall be directed to the Town Engineer, Sean Svab. Procedural and
clarification questions will be answered appropriately. Questions that require an answer
that will in effect change/alter the intent of the specifications will only be answered in
writing to all bidders by a bid addendum.
15. Awarded bidders are responsible for obtaining all necessary permits as required by
OSHA, Federal, State and/or Town regulations. Town permits will be issued at no cost.
16. Alternate proposals will not be considered unless specifically called for in the bid.
17. Prices shall include packing, transportation, and delivery charges F.O.B. to
Plainfield/delivered unless specifically noted otherwise.
18. The bidder declares that the proposal is not made in connection with any other bidder
submitting a proposal for the same bid and is in all respects fair and without collusion or
fraud.
19. The Town will not award a bid to any bidder who owes a delinquent tax to the Town.
Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any
business or corporation which the Bidder owns an interest is delinquent in tax obligations
to the Town. The Finance Department will verify that no delinquent taxes are owed
before any bid is awarded.
20. All bidders shall include a corporate resolution with their submittal. Templates for
Corporations and Professional Corporations, Limited Liability Company and Partnerships
(including Limited Partnership and Limited Liability Partnership) are attached in
Appendix A of this request for proposal.
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21. The bidding entity is required to provide evidence from the Connecticut Secretary of
State that they are in good standing and qualified to conduct business in the State of
Connecticut.
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TOWN OF PLAINFIELD, CONNECTICUT
INDEMNIFICATION AND INSURANCE REQUIREMENTS
FOR CONSTRUCTION, PROFESSIONAL OR LABOR
SERVICE BIDS
NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED
BIDDER
A. INDEMNIFICATION
THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE FOLLOWING
INDEMNIFICATION LANGUAGE
To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of itself and
its successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend,
indemnify, release and hold the Town of Plainfield, its agents, servants, officials, employees,
volunteers and members of its boards and commissions (Collectively the "Town of Plainfield),
harmless from and against any and all Losses (defined below) imposed upon or incurred by or
asserted against the Town of Plainfield by reason of bodily injury, personal injury, death, or
property damage of whatsoever kind or nature, to any individuals or parties (including, but not
limited to the Town of Plainfield, the Awarded Bidder, or any other third party) arising out of or
resulting from, or alleged to arise out of or arise from Awarded Bidder's performance of its work
under the contract, but only to the extent such Losses are attributable to the negligent or
intentional act, error or omission of the Awarded Bidder or any person or organization employed
or engaged by Awarded Bidder to perform all or any part of the contract. The term "Losses"
includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards, liabilities
(including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges,
amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation
costs, attorneys' fees, expert's fees, and investigation costs, of whatever kind or nature, and
whether or not incurred in connection with any judicial or administrative proceedings, actions,
claims, suits, judgments or awards.
Upon written request by the Town of Plainfield, the Awarded Bidder shall defend and provide
legal representation to the Town of Plainfield with respect to any of the matters referenced
above. Notwithstanding the foregoing, the Town of Plainfield may, in its sole and absolute
discretion, engage its own attorneys and other professionals to defend or assist it with respect to
such matters and, at the option of the Town of Plainfield, its attorneys shall control the resolution
of such matters. Upon demand, the Awarded Bidder shall pay or, in the sole and absolute
discretion of the Town of Plainfield, reimburse, the Town Plainfield for the payment of
reasonable fees and disbursements of attorneys and other professionals in connection with this
contract.
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THE TOWN OF PLAINFIELD WILL NOT AGREE TO INDEMNIFY THE AWARDED
BIDDER; SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR
B. INSURANCE
1. GENERAL REQUIREMENTS
The AWARDED BIDDER shall be responsible for maintaining insurance coverage in force for
the life of this contract of the kinds and adequate amounts to secure all of the AWARDED
BIDDER'S obligations under this contract with an insurance company(ies) with an AM Best
Rating of A-VII or better licensed to write such insurance in the State of Connecticut and
acceptable to the Town of Plainfield.
Additional Insured: The Town of Plainfield its officials, employees, volunteers, boards and
commissions must be included as an Additional Insured on the AWARDED BIDDER'S
Insurance Policies (except Workers' Compensation and Professional Errors & Omissions).
Evidence of this must be provided upon inception of this contract and upon renewal of insurance
by the AWARDED BIDDER to the Town of Plainfield in the form of language on a Certificate of
Insurance as well as a policy endorsement. The AWARDED BIDDER shall provide the Town of
Plainfield with a Certificate(s) of Insurance signed by an authorized representative of the
insurance company(ies) prior to the performance of this contract describing the coverage and
providing that the insurer shall give the Town of Plainfield written notice at least thirty (30) days
in advance of any termination, expiration, or any and all changes in coverage. Such insurance or
renewals or replacements thereof shall remain in force during the AWARDED BIDDER'S
responsibility under this contract. Failure to provide or maintain any of the insurance coverage
required herein shall constitute a breach of the Contract.
2. SPECIFIC REQUIREMENTS:
a) Commercial General Liability Insurance
The AWARDED BIDDER shall carry Commercial General Liability Insurance (broad form
coverage) insuring against claims for bodily injury, property damage, personal injury and
advertising injury that shall be no less comprehensive and no more restrictive than the coverage
provided by Insurance Services Office (ISO) form for Commercial General (CG 0001 04/2013).
By its terms or appropriate endorsements such insurance shall include the following coverage, to
wit: Bodily Injury, Property Damage, Fire Legal Liability (not less than the replacement value of
the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual,
Independent Contractors, Premises Operations, Products and Completed Operations (for a
minimum of two (2) years following Final Completion of the Project). Any deviations from the
standard unendorsed form will be noted on the Certificate of Insurance.
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Type of Coverage: Occurrence Basis
Minimum Amount of Coverage: $1,000,000 per occurrence
$2,000,000 aggregate
Policy Period: Annual Policy
b) Workers' Compensation and Employer's Liability Insurance
The AWARDED BIDDER shall provide Statutory Workers' Compensation Insurance as required
by the State of Connecticut, including Employer's Liability.
Amount of Coverage: Coverage A: Statutory
Coverage B (Employer Liability):
$500,000 Each Accident
$500,000 Disease, Policy Limit
$500,000 Disease, Each Employee
c) Commercial Automobile Liability Insurance
The AWARDED BIDDER shall carry Commercial Automobile Liability Insurance insuring
against claims for bodily injury and property damage and covering the ownership, maintenance,
or use of any auto or all owned/leased and non-owned and hired vehicles used in the
performance of the Work, both on and off the Project Site, including loading and unloading. The
coverage should be provided by Insurance Services Office form for Commercial Auto Coverage
(CA CA0001 10/2013) or equivalent. "Auto" (symbol 1 or equivalent) is required. Any
deviations from the standard unendorsed form will be noted on the Certificate of Insurance.
Type of Coverage: Occurrence Basis
Minimum Amount of Coverage: $1,000,000 combined single limit
Policy Period: Annual Policy
d) Umbrella Liability Insurance
The Town reserves the right to require the AWARDED BIDDER to carry an umbrella liability
insurance policy up to $1,000,000. The necessity and amount of umbrella liability insurance is
dependent upon several factors including, but not limited to scope, price, and duration of the
work to be performed. The Town of Plainfield will inform the AWARDED BIDDER as to the
necessity and limits for this insurance as soon as practicable and has sole discretion of the limits
to be required.
3. PROFESSIONAL SERVICE CONTRACTOR REQUIRMENTS
(e.g., Architects, Engineers, et al.)
The AWARDED BIDDER shall carry Errors & Omissions coverage in the minimum amount
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