Bridge Program On-Call

City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85 Street
th
PO Box 97010
Redmond, WA 98073-9710
RFQ 10921-26
Request for Qualifications
Bridge Program On-Call
The City is soliciting Statements of Qualification from experienced architectural or engineering firms
for on-call services in support of the Bridge Repair Program.
Posting Date: October 12, 2026
Questions Due Date: October 26, 2026
Statements of Qualification Due: November 4, 2026, at 2:00PM (PST)
The City of Redmond, Washington (the "City") requests interested parties to submit Statements of
Qualification (SOQs) for the above referenced Request for Qualifications (RFQ).
Purpose
The City of Redmond (City) is requesting Statements of Qualifications (SOQs) from qualified consultants to
provide structural engineering services, primarily in support of the City's Bridge Repair Program. The City
may also use the selected consultant for related structural work outside the program, including PS&E
development for retaining walls and structural plan review for other City projects.
The City intends to select up to three consultants. It will then execute an on-call agreement under which
work is authorized through individual task orders.
Background
The City owns and maintains twenty bridges and within its transportation network. The Bridge Repair
Program addresses deficiencies identified through routine biannual bridge inspections and special
inspections. It prioritizes repairs that preserve structural integrity, extend service life, and maintain safe
travel for all users.
As the City delivers its broader capital program, it also needs specialized structural expertise from time to
time on projects outside the bridge program. This RFQ is structured to address both needs through a single
agreement.
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Term
The City intends to enter into an initial two-year agreement, with three (3) optional two-year renewal term,
for a potential maximum total term of eight (8) years provided that 1) Consultant is in compliance with the
terms and conditions of the contract and, 2) that the annual payment is cost-effective as determined by the
City, and 3) that sufficient funds have been appropriated by the City. The City reserves the right to cancel
this contract at any time, upon thirty (30) days written notice to Consultant.
Should the City exercise a renewal option, the City and Consultant may discuss any necessary changes to
services and will confirm price/rates prior to each renewal. Consultant shall notify the City in writing at least
thirty (30) days prior to any proposed price adjustment. Acceptance of such a request will be at the sole
discretion of the City.
Contract Value
The initial maximum value of this Contract will not exceed One Million Dollars ($1,000,000); however, there
is no guarantee that the City will expend the entire value of this contract. Specifically, the City of Redmond
does not guarantee that the Consultant will receive a specific volume of work, a specific total contract
amount, or a specific task order value. The contract value and time duration of the contract could potentially
be increased through supplemental agreements. The work will be conducted through task orders for
specific pieces of work.
Consultant Resources and Time
Specific work under this contract will be performed on a task order basis consisting of individually
negotiated task orders. Each task order will provide a specific scope, budget and schedule of the services
required. The exact disciplines required and the amount of work for each discipline, have not been
determined. The Consultant should be capable of adding, deleting, or substituting disciplines/ expertise as
necessary to meet the needs of specific task orders. There is no guarantee that all disciplines or services will
be utilized.
The Consultant will be expected to respond to short notice requests for technical services to resolve urgent
task orders. The Consultant should be capable of performing urgent task order assignments while working
on several other task orders simultaneously. Consultant task orders will be coordinated with on-going work
being performed by the City.
A. Typical Task Order Process
1. For each individual task order, the Project Manager will issue a written or verbal "Task Order
Request" to the Consultant. The task request will describe the nature and extent of the
project, its scope, preliminary schedule, and rough order of magnitude.
2. Within five (5) calendar days or the timeframe specified in the "Task Order Request", the
Consultant\will prepare a proposal that includes an applicable scope of work, schedule, and
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fees as well as identify the key staff assignments and potential subconsultants.
3. The Consultant and Project Manager will determine the detailed scope of work, project
schedule, consultant fee, and other project management details.
4. The Project Manager will provide a final approval of the task order with a signed task order
authorization form.
5. The Consultant will be paid based on approved monthly invoices. Task orders will be
invoiced in a manner to allow costs to be identified by work performed under separate task
orders
6. The Project Manager will issue a written task release when work on a specific task order is
complete and final payment for that task is authorized.
Scope of Work
The Consultant will provide all labor, materials, equipment, and supplies to perform professional
engineering services on a task order basis for various task assignment projects. These primary tasks include,
but are not limited to the following:
* Provide engineering and design services for bridge preservation projects including
development of project plans, specifications, and cost estimates.
* Assist CON staff with developing budget needs and preservation strategies for the bridge repair
program.
* Provide construction management administration and construction inspection services as
needed on bridge program projects.
* Assist city staff with project scoping and project estimation including field assessment and review
of projects for feasibility.
* Assist city staff with evaluation and prioritization of bridge projects for funding consideration.
* Perform structural analysis as needed
Consultant may be asked to do the following:
* Provide engineering and design services for retaining wall projects including development of
project plans, specifications, and cost estimates.
* Conduct structural peer review as needed on various projects.
* Provide drafting and GIS mapping support.
* Provide graphic and artistic displays for publications and presentations in support of the bridge
program.
* Perform bridge inspections as needed and ability to do so on an emergency basis
* Aid with grant search and writing for bridge projects.
* Perform load rating, scour analysis, and seismic evaluations as needed.
* Perform right-of-way and topographic surveying and mapping
* Prepare graphics and reports to support analysis and alternatives
* Prepare design memorandums, technical memorandums, preliminary reports and final reports
* Provide feedback to City staff relative to adequacy, appropriateness, and thoroughness of bridge
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related City standard specifications and details
Proposed Timeline
The following table outlines the anticipated schedule for this RFQ process. The City reserves the right to
modify or reschedule milestones as necessary.
Item Date
RFQ Announced October 12, 2026
Questions Due Date October 26, 2026
Statements of Qualifications Due November 4, 2026
Evaluation of Submittals and Short-List Selection November 2026
Interviews (if necessary) November 2026
Select Most Qualification Firm(s) November 2026
Contract Negotiation November/December 2026
City Council Approval December 2026/January 2027
Questions Due Date
Questions regarding this project or solicitation must be submitted to Heidi Johnson at
hjohnson@redmond.gov before 4:00PM on 10/26/2026. Questions submitted after the 10/26/2026
deadline will not be answered.
Submittal Due Date/Time
2:00PM (local time) on Wednesday November 4, 2026. The City must receive SOQs no later than said
date and time.
SOQ Submittal Procedures
City of Redmond now utilizes Docusign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this RFQ on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted proposals no later than said date and time.
Responses received after such time will be returned unopened. By submitting a proposal, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Submittal Requirements & Format
All costs for developing a response to this RFQ are the obligation of the respondent and are not
chargeable to the City. The respondent must bear all costs associated with the preparation of the
submittal and of any oral presentation requested by the City. All responses and accompanying
documentation will become property of the City and will not be returned. Submittals may be withdrawn
at any time prior to the published close date, provided notification is received in writing to the below
listed City agent(s). Submittals cannot be withdrawn after the published close date.
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Submittals must include all information requested and meet all specifications and requirements outlined
in this RFQ. The following items must be part of your proposal; if any are not included, your submittals
may be judged as non-responsive. A committee will evaluate the submitted SOQs. During the evaluation
process, the City reserves the right to request additional information or clarification from firms
responding to this RFQ.
Maximum of ten (10) pages (one page is equivalent to one side of an 8.5x11 sheet of paper). Font size to
be a minimum of 11 pt Arial (or equivalent) and margins are to be a minimum of 0.5" on all sides. Page
count does not include cover, table of contents, letter of interest, organization chart, resumes and DBE
Participation/SBE Plan.
The SOQ should include the following components:
* Business Name - Submittals must be made in the official name of the firm or individual under
which business is conducted (showing official business address) and must be signed by a
person duly authorized to legally bind the person, partnership, company, or corporation
submitting the proposal. A corporation must indicate place and date of incorporation
* Firm background and experience
* Contact information for three or more public agency references within the last five years.
* Key personnel experience, including an organizational chart for individuals that will be
working on this on-call.
* Sample work product or past project(s) within the last five years that demonstrates
experience working on items listed in the Scope of Work.
* Small Business Enterprises (SBE) Participation Plan
* Business License - Provide a statement to the effect that you understand and agree to obtain
a City of Redmond business license as a requirement for performing these services. A city
business license application can be found at: http://www.redmond.gov/BusinessLicense.
The selected firm, and each of its subconsultant firms in cases where a team is formed, will be
required to obtain a Redmond business license prior to performing any work for the City and
to maintain the license throughout the project's life. If your place of business is not located
within the city limits, but you or your agents will be physically coming into the city to conduct
business, call on clients, or provide services, you will need a Redmond business license.
* Valid Time Period - Provide a statement indicating the number of calendar days the
submittal shall be valid (the City's minimum number of days is 60).
Selection and Award
All interested parties are requested to provide a response containing all required elements herein to the
City by the deadline given. A selection committee will review and evaluate all submittals, with the intention
of selecting a Consultant who provides a proposal that, in the opinion of the City, provides the best value
(receives the highest score, as determined by the evaluation criteria listed below). The selection committee
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will rely on the content of the submissions in the selection of finalists. If the selection committee so chooses,
respondents may be invited for an interview to supplement their submission.
Evaluation Criteria Weight
Project Understanding: Demonstrate understanding of the on-call scope, 20 pts
including how the team plans to address the challenges unique to this on-call.
Firm's background and experience: Demonstrate team experience with 50 pts
relevant tasks similar to items identified in the Scope of Work, and experience
with Redmond. Demonstrate experience working on bridge repair programs
Consultants must demonstrate experience with:
* Bridge structural analysis and design
* WSDOT bridge rating and inspection
* Familiarity with National Bridge Inspection Standards and National Bridge
Inventory requirements
* Knowledge of Local Bridge Program Call for Projects and other grant
applications
* Bridge asset management
* On-Call consultant services: responsiveness, work on small repairs, work on
miscellaneous bridge-related issues
Staff availability: Availability of staff with experience working on items 30 pts
identified in the Scope of Work. Demonstrate firm has sufficient, readily
available resources in the form of trained personnel, support services,
equipment and specialized consultants to consistently provide a quality
product that meets the timelines required by the City.
TOTAL 100 pts
During evaluation, the City may consider the following:
* Quality of previous performance
* Ability to meet contract deadlines
* References - history of errors and omissions via reference checks
* Staff availability for the project
* Responsiveness to solicitation requirements
* Compliance with statutes and rules relating to contracts or services
* Strength and stability of the firm
* History of errors and omissions via reference checks
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The City reserves the right to reject any or all submittals and to waive any irregularities or information in the
evaluation process. The final decision is at the City's sole discretion and respondents to this request have
no appeal rights or procedures guaranteed to them.
As part of the selection process, Redmond reserves the right to conduct interviews as needed if it is in the
best interest of the City for purposes of additional information or clarification.
The City reserves the right to re-evaluate firms who were not originally short-listed at any time before the
determination of a finalist is made. Upon notification of an intent to award, the City reserves the right to
limit the period of contract development to thirty (30) days, after which time project award may be
rescinded. The City has the option not to award a contract at the end of this process.
Terms and Conditions
The City reserves the right to amend terms of this RFQ to circulate various addenda, or to withdraw the RFQ
at any time, regardless of how much time and effort firms may have spent on their responses. Terms of the
agreement are outlined in this solicitation and include the following documents, which are incorporated
herein by this reference:
* RFQ 10921-26
* Appendix A: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement
Contracting notice:
The selected firm(s) will be required to enter into a Local Agency A&E Professional Services Negotiated
Hourly Rate Consultant Agreement (published by WSDOT) with Redmond. A copy of the agreement is
included in Attachment A. No changes or deviations from the terms set forth in this document are permitted
without the prior approval of the City.
Performance Criteria
Consultant shall perform in accordance with the terms and conditions as stated herein and in accordance
with the highest standards and commercial practices. Charges of poor performance/service against the
Consultant shall be documented by the City and submitted to the Consultant for corrective action.
Continued poor performance shall be deemed a breach of City requirements and shall be the cause for
immediate termination of services.
Proposed Personnel
Consultant agrees to provide all professional staff necessary to perform the scope of work, including key
individuals named in Consultant's RFQ submittal. These key personnel shall remain assigned for the
duration of the contract, unless otherwise agreed to in writing by the City. In the event Consultant proposes
to substitute any key personnel, the individual(s) proposed must demonstrate similar qualifications and
experience as required to successfully perform such duties. The City shall have the sole right to determine
whether key personnel proposed as substitutes are qualified to work on the project. The City shall not
unreasonably withhold approval of staff changes.
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Insurance
The selected firm(s) must have insurance as outlined in the Consultant Agreement (Appendix A). Prior to
performing any services, Consultant shall provide the City a standard ACORD Form 25 Certificate of
Insurance, naming the City as Additional Insured. Failure of the City to demand such certificate or failure of
the City to identify a deficiency in the insurance documentation shall not be construed as a waiver of
Consultant's obligation to maintain such insurance.
Invoicing and Payment
Consultant may invoice the City no more frequently than once per month for work completed. Invoices
shall contain an itemized listing of all expenses. The City will make payment to Consultant within thirty (30)
days after receipt and approval of said invoices. Invoices shall be delivered to:
City of Redmond
Accounts Payable, M/S: 3SFN
P.O. Box 97010
Redmond, WA 98073-9710
accountspayable@redmond.gov
Public Disclosure Notice
Proposals that are submitted in response to this Invitation to Bid or Request for Proposal are subject to
public release under the Washington State Public Records Act, chapter 42.56 RCW ("PRA"). Respondents
are strongly encouraged to avoid including confidential and/or proprietary information in their
proposals. If a respondent includes confidential and/or proprietary information in its proposal, and wishes
for the City to withhold it from public release under RCW 42.56.070(1), the respondent's submission
should: (a) clearly identify which information should be withheld, (b) cite the legal authority that allows the
City to withhold such information, and (c) explain in detail why the information is exempt from release
under the PRA. Marking an entire proposal as confidential and/or proprietary will NOT be accepted or
honored and may result in disqualification of the proposal. If the City receives a PRA request for a
proposal that contains information, which a respondent has identified in whole or in-part as exempt from
release, the City will review the proposal and then determine whether the information must be released
under the PRA based solely on the information provided by the respondent.
Non-Collusion
By submission of this submittal, respondent and each person signing on behalf of respondent certifies, and
in the case of joint submittal, each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of his/her knowledge and belief: (1) The prices of this submittal have been arrived at
independently, without collusion, consultation, communication, or agreement with any other respondent or
competitor, for the purposes of restricting competition or as to any matter relating to price. (2) Unless
otherwise required by law, the prices quoted in this submittal have not been knowingly disclosed by
respondent and will not be disclosed by respondent directly or indirectly to any other respondent or
competitor before submittals are opened. (3) No attempt has been made or will be made by the respondent
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to induce any other person, partnership or corporation to submit or not to submit a submittal on any portion
of the project work. If collusion is uncovered, the City maintains the right to reject all submittals from
implicated parties.
Governing Law and Venue
In the event of litigation, the submittal documents, specifications, and related matters shall be governed by
and construed in accordance with the laws of the State of Washington. Venue shall be with the appropriate
state or federal court located in King County.
Bid Protest
Respondents have the right to protest certain decisions in contract solicitation, selection and award
processes made by the City. The City will consider protests alleging to issues related to: (1) A matter of
bias, discrimination or conflict of interest, (2) Errors in computing score (3) Non-compliance with procedures
described in the solicitation or City policy.
All protests shall be in writing and clearly state that the respondent is submitting a formal protest. Protests
must be emailed to the RFQ content contact listed below. Bid Protests will not be accepted later than two
(2) business days after respondents are notified of award details. The City's Technical Contact and RFQ
Content Contact will review any protest and respond to protestor within ten (10) business days. The City
may request additional time if needed. Protestor and the other respondents will be notified in writing if
protest results in a change to award details and/or protest results in a new solicitation process.
Americans with Disabilities Act (ADA) Information
The City of Redmond in accordance with the Americans with Disabilities Act of 1990 and Section 504 of the
Rehabilitation Act of 1973 will make every reasonable effort to provide equal opportunity to submit
qualifications in response to this request. Visit http://redmond.gov/ADA for more information. This
material can be made available in an alternate format by contacting the Customer Service Center at
info@redmond.gov or 425-556-2900, option 7.
Small Business Enterprise Participation
Participation for Small Business Enterprises (SBE) is encouraged. In keeping with Federal goals, a voluntary
SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall submit a
SBE Participation Plan with their proposal. Although the goal is voluntary, the outreach efforts to provide
SBE maximum practicable opportunities are not.
Title VI Statement
The City of Redmond in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A,
Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in
any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at
49 CFR Part 26 will be afforded full opportunity to submit qualifications in response to this invitation and will
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not be discriminated against on the grounds of race, color, national origin or sex in consideration for an
award. Visit http://redmond.gov/TitleVI for more information.
Questions/Inquiries
Please direct any questions concerning this RFQ or the City's requirements to the City agent(s) listed below.
No other City official or employee is empowered to speak for the City with respect to this request.
Information obtained from any other source shall not be binding and may disqualify your response.
RFQ Content:
Heidi Johnson MS: 3NFN
Purchasing Supervisor 15670 NE 85th Street
Email: hjohnson@redmond.gov PO Box 97010
Tel: 425-556-4201 Redmond, WA 98073-9710
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