BOUNDARY LINE PAINTING/POSTING SERVICES

SECTION 1: INTRODUCTION
The Suwannee River Water Management District (District) owns and manages approximately
160,000 acres of forestland in North Central Florida for protection of floodplains and their
associated habitats. These properties are managed under a multiple-use policy that emphasizes
water resources protection, maintenance and restoration of the natural state and condition,
utilization of timber harvest to achieve habitat manipulation goals, and provisions for public
access and recreation.
The District is requesting bids from firms that can provide boundary painting/posting services in
the District.
Bidders shall be individuals or firms that provide boundary painting/posting services for tracts of
land in North Central Florida.
The initial contract shall be for a period of three years, ending September 30, 2029, with the
potential for two subsequent one-year renewals based upon the prior year's performance by the
Contractor, the same terms, and conditions (or terms more favorable to the District), and mutual
agreement of the District and the Contractor.
SECTION 2: PROPOSED SCHEDULE
April 15, 2026 Release of Invitation to Bid
April 22, 2026 Questions due by 5:00 P.M.
April 29, 2026 Responses to Questions Posted on DemandStar
May 15,2026* Bids due prior to 10:00 a.m. Electronically. Opening of bids will
occur at this time*
October 1, 2026 Anticipated Start Date
*Denotes a public meeting. All times denote Eastern Daylight Time (EDT).
SECTION 3: INSTRUCTIONS TO BIDDERS
Delivery of Bid:
Submit Bids Electronically through DemandStar.
https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-
district/procurement
For articles and videos to assist you through the DemandStar registry and uploading of
documents visit the DemandStar business support page at:
https://network.demandstar.com/business-support/
If you are unfamiliar with DemandStar, please submit your bid far enough in advance to work
through any complications you may have with the system.
Bids are to be uploaded to the platform prior to 10:00 a.m. on May 15, 2026. Bids received
after this time, for any reason, will be rejected.
Questions: To provide equal opportunity and ensure the same information is provided to all
proposers, any questions should be submitted by email to Sharon Hingson at
Sharon.Hingson@srwmd.org on or before April 22, 2026. District staff are not authorized to
orally interpret the meaning of the specification or other agreement documents, or correct any
apparent ambiguity, inconsistency, or error therein.
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ADA Compliance: All bids submitted in electronic/digital format must include a certification by
the Vendor that the electronic submission and all supporting documents are accessible
according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating
to the creation and use of electronic documents. This requirement applies to editable formats,
such as Microsoft Word, as well as portable document formats (PDF).
Additional Bid packages may be obtained by logging on to www.mysuwanneeriver.com.
Bidders should submit the forms provided in Sections 6. Additional pages of documentation
may be submitted to further clarify the information in Sections 6, but no bid will be considered that
does not list GPS device. All entries on the bid form shall be typed or legibly printed in ink.
SECTION 4: KEY POINTS
QUALIFICATIONS OF BIDDERS - TO SUBMIT WITH BID
It is the Bidder's responsibility to completely fill in all items in Sections 5 and 6 with an Equipment
List, including the information listed below in the response. Items that are in bold will be used to
determine the low-price component of the assessment where applicable. Other items that can be
provided should be filled in and can be included in the contract at the option of the District. Failure
to provide these items may result in the bid being considered non-responsive.
The minimum requirements necessary to meet the qualifications for this contract are as follows:
1. At least three (3) projects completed of the nature specified in the applicable Scope
of Services over the past three (3) years (Bidders shall use the SIMILAR
PROJECTS form provided to list the names of the project(s), including the
personnel assigned to each, and the names of the agencies/companies for whom
the work was performed, including a contact person and telephone number); and
2. Demonstrated ability to provide all equipment necessary (either owned or leased)
with experienced painters (minimum three years) necessary to provide the required
work.
3. A working email address with the ability to receive and print color maps in a jpeg or
PDF format. District staff needs the ability to send the contractor project maps via
email.
4. A GPS device that can collect points in WGS-84 datum and WAAS capable
receiver. The GPS device will give Contractors or employees painting/posting
boundary lines the ability to take a waypoint for where painting/posting stops on
uncompleted lines. These points will be used to build a painting history of lines
painted and allow accurate billing.
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Each Bidder shall submit the documentation stated above under Paragraphs 1 - 4 with the bid
package. Failure on the part of the Bidder to include the above with the bid shall render the
Bidder non-responsive. Only responsive Bidders will be considered by District.
Selection of Contractor: In accordance with subsection 287.057(1)(a)4, Florida Statutes, the
contract shall be awarded to the responsible and responsive vendor who submits the lowest
responsive bid.
Challenge of Solicitation Process: If a potential Bidder protests any provisions of this ITB, a
notice of intent to protest shall be filed with the District in writing within 72 hours after the posting
of the invitation to bid on the District's website. "Failure to file a protest within the time
prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings
under Chapter 120 of Florida Statutes."
Challenge of District's Intent to Award Contract: If a Bidder intends to protest District's intent
to award contract, the notice of intent to protest must be filed in writing within 72 hours after
posting of a notice of intent to award contract and the Bidder shall file a formal written protest
within ten (10) days after filing of notice of intent to protest. Any Bidder who files a formal written
protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida
Statutes shall post with the District at the time of filing the formal written protest, a bond
pursuant to Section 287.042(2)(c), Florida Statutes (2013).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time
prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More
specifically, "Failure to file a protest within the time prescribed in Section 120.57(3) Florida
Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes."
Americans with Disabilities Act: The District does not discriminate upon the basis of any
individual's disability status. This nondiscrimination policy involves every aspect of the District's
functions including one's access to, participation, employment, or treatment in its programs or
activities. Anyone requiring reasonable accommodation as provided for in the Americans with
Disabilities Act should contact the District, at 386.362.1001 or 800.226.1066 (Florida only). The
District's fax number is 386.362.1056.
Minority Business Enterprises: The District recognizes fair and open competition as a basic
tenet of public procurement. Bidders doing business with the District are prohibited from
discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The
District encourages participation by minority business enterprises. Whenever two or more
service providers are ranked equally, a minority business enterprise shall be given preference in
the award process.
Veteran's Preference: In the absence of minority business enterprise, whenever two or more
service providers are ranked equally by the Selection Committee, a veteran-owned business
enterprise shall be given preference in the award process.
Drug Free Workplace Act: The selected BIDDER shall certify that it has established a drug
free workplace.
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Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states "A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime may
not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list."
Scrutinized Company: Section 287.135, Florida Statutes, states "A company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or
local governmental entity for goods or services of:
a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or
renewing such contract, the company is on the Scrutinized Companies that Boycott
Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or
b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or
entering into or renewing such contract, the company:
c. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to
s. 215.473; or
d. Is engaged in business operations in Cuba or Syria."
Insurance Requirements: If awarded, BIDDER shall represent and guarantee that all
employees, agents, servants or representatives of the Bidder, and all employees, agents,
servants, or representatives of subcontractors are covered by workers' compensation insurance.
Prior to entering into contract with the District, Bidder agrees to furnish the District certificates of
insurance on all insurance, naming District as additional insured for items 2 and 3 below,
providing evidence that Bidder has in full force and effect the following minimum insurance with
insurers authorized to do business in the State of Florida:
1) Workers' compensation insurance as required above;
2) Motor vehicular liability insurance with limits of not less than $1,000,000 combined single
limit which insurance shall be applicable to any and all vehicles utilized by Bidder to
provide the services requested by District;
3) General liability insurance for all services rendered by Bidder for the requested services
with a minimum of $1,000,000 personal and advertising injury and $1,000,000 general
aggregate.
The certificate of insurance shall also provide that District shall be notified in writing by the
carrier at least 30 days prior to any cancellation of said insurance.
Rejection of Responses: The District reserves the right to reject any and all bids or other
responses submitted in response to District invitation. District also reserves the right to waive
any minor deviations in an otherwise valid bid.
Bidders to this solicitation or persons acting on their behalf may not contact, between
the release of the solicitation and the end of the 72-business hour period
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following the agency posting the notice of intended award, any employee or officer of the
District concerning any aspect of this solicitation, except in writing as indicated above.
Violation of this provision may be grounds for rejecting a response.
Renewal of Contract: The initial contract for the selected bidder(s) (hereinafter referred to as
"Bidder" or "Bidder") shall be for the period through September 30, 2028. Assuming the consent
and agreement of the Contractor, the District at its sole discretion may consider two subsequent
one-year renewals of the contract so long as the terms and conditions are equal or more
favorable to the District.
SECTION 5: SCOPE OF WORK AND STANDARDS
Background
The District owns approximately 160,000 acres of land with approximately 1,000 miles of
boundary lines. The District has determined that these lines need to be remarked every five years.
Therefore, the District has a goal of painting/posting one-fifth of its boundary or 200 miles each
year.
Project Completion Date
The Contractor shall notify the District at the completion of each tract. All work shall be
completed by June 1 of each year. Work will be reviewed by District staff as tracts are
completed. Follow-up efforts will be completed June 2- September 30, or as assigned.
This is a three-year contract with the option of two consecutive one-year renewals.
Project Area
The project area is District-wide with the District selecting a specific area each year. The District
reserves the right to change the project area based on needs or conditions during the time of the
contract.
PLEASE NOTE: Based on unit costs or due to environmental or weather conditions, the
boundary painting mileage assigned and completed may be less than that listed above.
BOUNDRY LINE PAINTING/POSTING STANDARDS
Lines to be Painted and Posted
All perimeter property lines, except along the river, shall be painted one tree per 200 feet, or line
of sight (whichever is less) with an approved boundary marking paint.
Tree Painting
All trees or posts that have existing paint will be repainted.
New trees that are needed to meet the 200 feet requirement shall be trees at least four inches in
diameter at five (5) feet, within six inches of the property line and located on the District's side of
the boundary line.
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Prior to applying the boundary paint to the trees, the loose bark shall be smoothed, not removed
down to the cambium layer.
One six-inch-wide band shall be painted encircling the tree at five (5) feet above the ground on
all line trees or posts. Care shall be taken to ensure that the paint does not run and that the
band is straight and level.
Two six-inch-wide bands shall be painted encircling the tree at five (5) feet above the ground on
all trees or post at permanent concrete markers. There shall be two inches of the unpainted
area between the band bottom and the top next band.
Three six-inch-wide bands shall be painted encircling the tree at five (5) feet above the ground
on all trees or post at corners or changes in line direction. There shall be two inches of the
unpainted area between the band bottom and the top next band.
Nelson, Boundary Mark, Brush Type (or approved equivalent) yellow paint shall be used for fee
ownership and for easements, including conservation, ingress, and egress. Contractor shall
supply all paint needed to complete the job. This paint is available from distributors such as
Forestry Suppliers.
If the property line is in the centerline of a road or other feature, then the boundary between the
road and the District's property shall be marked as close to the road as possible.
Post
If the property line crosses an open area or area without trees of sufficient diameter, then a 6.5-
foot pressure treated post (3-4-inch top set 2.5 feet into ground) shall be placed six inches inside
the line every 200-feet or line of sight, whichever is less, and the top six inches painted using
boundary paint for single bands.
An 8.0-foot pressure treated post (4-5-inch top diameter set 2.5-feet into ground) shall be
placed at every permanent marker. A triple band of yellow boundary paint will encircle the post
at all corner monuments while double paint bands will mark the post at monuments along the
line.
Posting of Signs
The District will provide the boundary signs needed for each particular tract. Signs shall be nailed
on every other tree or line post (400-feet apart). Signs that have been shot or defaced shall be
replaced by the Contractor. Corner posts shall have two signs approximately 90 degrees from
each other and facing the adjacent landowner.
District-owned lands enrolled in a Wildlife Management Area will require the placement of two
signs on each post or tree (one identifying the District's ownership and the other identifying that
the tract is enrolled in the Wildlife Management Area). The District will supply both signs.
District-owned lands not enrolled in the Wildlife Management Area will require only one sign
identifying the District's ownership. The District will supply this sign.
The bottom of the District ownership sign shall be placed two inches above the painted strip and
shall face out towards the adjacent property owner. The top of the Wildlife Management Area sign
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shall be placed two inches directly below the bottom of the painted strip and shall face out
towards the adjacent property owner.
Contractor shall supply all fasteners to attach the signs. Aluminum roofing type nails 1.5 inches
long shall be used to fasten the signs to trees and wood posts.
Steel nails shall not be used under any circumstance.
All costs associated with travel, equipment, labor, supervision, and incidentals must be included
in the per mile or per post cost.
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ITB 25/26-012 OPS
SECTION 6 - BID RESPONSE FORMS
CONTACT FORM
Bidders are required to complete and submit this form as part of the bid package. PLEASE USE
ADDITIONAL SHEETS AS NECESSARY
Date:
Contractor:
State Certification:
Telephone:
Address:
Website:
Point of Contact for Submittal:
Telephone
Email:
Subcontractor Firm:
State Certification:
Telephone:
Address:
Website:
Have you previously done work for the District? Yes No If Yes, explain.
Are you currently under contract with or have been selected on a services shortlist for the
District? Yes No If yes, explain.
Are you related to any District employee or Governing Board member? Yes No If
yes, explain.
Have you previously done work for, or do you currently represent any clients who may cause
a potential conflict of interest if you are selected? Yes No If Yes, list
clients and nature of conflict:
Is your company eligible for veteran's preference? Yes No
Please include supporting documentation.
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BID RESPONSE FORMS
The District desires to break the bid into two separate tasks. Task 1 is the primary task and will
encompass approximately 95% of the workload. Due to the uncertainty in the number of wood
posts needed, the District shall pay on a per post basis. Task 2 happens infrequently and
represents approximately 5% of the workload. When land is enrolled or removed from the
Florida Fish and Wildlife Conservation Commission Wildlife Management Area Program the
District will need the signs changed.
The boundary painting project shall be completed by June 1 of each year.
1. Boundary Line Painting and Posting - Repaint and post
the boundary line as described in the scope of work, and
replace signs as needed. Wood posts are not included. Cost per mile $
Additional Cost for Wood Boundary Line Post - Cost will
include the post (6.5' in length 3"-4" top) and installation.
Painting and placement of signs would be included in Task
1. Cost per post $
Additional Cost for Wood Corner or Monument Post -
Cost will include the post (8' in length 4"-5" top) and
installation. Painting and placement of signs would be
included in Task 1. Cost per post $
2. Posting Only - Post all new signs on the boundary line as
described in the scope of work and remove all old signs. No
painting. Cost per mile $
Type of GPS:
Email:
Company Name:
Address: City: State: Zip:
Phone Number: Fax Number:
Name of Company Representative:
Printed: Signature:
Title: Date:
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