BOUNDARY LINE PAINTING/POSTING SERVICES
| Agency: | Suwannee River Water Management District |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 15, 2026 |
| Due Date: | May 15, 2026 |
| Solicitation No: | 25/26-012 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25/26-012
|
| Bid Title: |
BOUNDARY LINE PAINTING/POSTING SERVICES
|
| Category: | Bids, Proposals and Qualifications |
| Status: | Open |
|
Attachment Preview
SUWANNEE RIVER WATER MANAGEMENT DISTRICT
INVITATION TO BID
NO. 25/26-012
BOUNDARY LINE PAINTING/POSTING SERVICES
Section
1
2
3
4
5
6
Table of Contents
Title
Introduction
Proposed Schedule
Instructions to Bidders
Key Points
Boundary Line Painting/Posting Services
Scope of Work and Standards
Bid Response Forms
Page
2
2
2
3
6
9-11
Suwannee River Water Management District
9225 CR 49
Live Oak, FL 32060
386.362.1001
386.362.1056 (Fax)
800.226.1066 (Florida only)
www.mysuwanneeriver.com
DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES
Page 1 of 13
SECTION 1: INTRODUCTION
The Suwannee River Water Management District (District) owns and manages approximately
160,000 acres of forestland in North Central Florida for protection of floodplains and their
associated habitats. These properties are managed under a multiple-use policy that emphasizes
water resources protection, maintenance and restoration of the natural state and condition,
utilization of timber harvest to achieve habitat manipulation goals, and provisions for public
access and recreation.
The District is requesting bids from firms that can provide boundary painting/posting services in
the District.
Bidders shall be individuals or firms that provide boundary painting/posting services for tracts of
land in North Central Florida.
The initial contract shall be for a period of three years, ending September 30, 2029, with the
potential for two subsequent one-year renewals based upon the prior year’s performance by the
Contractor, the same terms, and conditions (or terms more favorable to the District), and mutual
agreement of the District and the Contractor.
SECTION 2: PROPOSED SCHEDULE
April 15, 2026
April 22, 2026
April 29, 2026
May 15,2026*
October 1, 2026
Release of Invitation to Bid
Questions due by 5:00 P.M.
Responses to Questions Posted on DemandStar
Bids due prior to 10:00 a.m. Electronically. Opening of bids will
occur at this time*
Anticipated Start Date
*Denotes a public meeting. All times denote Eastern Daylight Time (EDT).
SECTION 3: INSTRUCTIONS TO BIDDERS
Delivery of Bid:
Submit Bids Electronically through DemandStar.
https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-
district/procurement
For articles and videos to assist you through the DemandStar registry and uploading of
documents visit the DemandStar business support page at:
https://network.demandstar.com/business-support/
If you are unfamiliar with DemandStar, please submit your bid far enough in advance to work
through any complications you may have with the system.
Bids are to be uploaded to the platform prior to 10:00 a.m. on May 15, 2026. Bids received
after this time, for any reason, will be rejected.
Questions: To provide equal opportunity and ensure the same information is provided to all
proposers, any questions should be submitted by email to Sharon Hingson at
Sharon.Hingson@srwmd.org on or before April 22, 2026. District staff are not authorized to
orally interpret the meaning of the specification or other agreement documents, or correct any
apparent ambiguity, inconsistency, or error therein.
DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES
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ADA Compliance: All bids submitted in electronic/digital format must include a certification by
the Vendor that the electronic submission and all supporting documents are accessible
according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating
to the creation and use of electronic documents. This requirement applies to editable formats,
such as Microsoft Word, as well as portable document formats (PDF).
Additional Bid packages may be obtained by logging on to www.mysuwanneeriver.com.
Bidders should submit the forms provided in Sections 6. Additional pages of documentation
may be submitted to further clarify the information in Sections 6, but no bid will be considered that
does not list GPS device. All entries on the bid form shall be typed or legibly printed in ink.
SECTION 4: KEY POINTS
QUALIFICATIONS OF BIDDERS - TO SUBMIT WITH BID
It is the Bidder’s responsibility to completely fill in all items in Sections 5 and 6 with an Equipment
List, including the information listed below in the response. Items that are in bold will be used to
determine the low-price component of the assessment where applicable. Other items that can be
provided should be filled in and can be included in the contract at the option of the District. Failure
to provide these items may result in the bid being considered non-responsive.
The minimum requirements necessary to meet the qualifications for this contract are as follows:
1. At least three (3) projects completed of the nature specified in the applicable Scope
of Services over the past three (3) years (Bidders shall use the SIMILAR
PROJECTS form provided to list the names of the project(s), including the
personnel assigned to each, and the names of the agencies/companies for whom
the work was performed, including a contact person and telephone number); and
2. Demonstrated ability to provide all equipment necessary (either owned or leased)
with experienced painters (minimum three years) necessary to provide the required
work.
3. A working email address with the ability to receive and print color maps in a jpeg or
PDF format. District staff needs the ability to send the contractor project maps via
email.
4. A GPS device that can collect points in WGS-84 datum and WAAS capable
receiver. The GPS device will give Contractors or employees painting/posting
boundary lines the ability to take a waypoint for where painting/posting stops on
uncompleted lines. These points will be used to build a painting history of lines
painted and allow accurate billing.
DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES
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Each Bidder shall submit the documentation stated above under Paragraphs 1 - 4 with the bid
package. Failure on the part of the Bidder to include the above with the bid shall render the
Bidder non-responsive. Only responsive Bidders will be considered by District.
Selection of Contractor: In accordance with subsection 287.057(1)(a)4, Florida Statutes, the
contract shall be awarded to the responsible and responsive vendor who submits the lowest
responsive bid.
Challenge of Solicitation Process: If a potential Bidder protests any provisions of this ITB, a
notice of intent to protest shall be filed with the District in writing within 72 hours after the posting
of the invitation to bid on the District’s website. “Failure to file a protest within the time
prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings
under Chapter 120 of Florida Statutes.”
Challenge of District’s Intent to Award Contract: If a Bidder intends to protest District’s intent
to award contract, the notice of intent to protest must be filed in writing within 72 hours after
posting of a notice of intent to award contract and the Bidder shall file a formal written protest
within ten (10) days after filing of notice of intent to protest. Any Bidder who files a formal written
protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida
Statutes shall post with the District at the time of filing the formal written protest, a bond
pursuant to Section 287.042(2)(c), Florida Statutes (2013).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time
prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More
specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida
Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”
Americans with Disabilities Act: The District does not discriminate upon the basis of any
individual’s disability status. This nondiscrimination policy involves every aspect of the District’s
functions including one’s access to, participation, employment, or treatment in its programs or
activities. Anyone requiring reasonable accommodation as provided for in the Americans with
Disabilities Act should contact the District, at 386.362.1001 or 800.226.1066 (Florida only). The
District’s fax number is 386.362.1056.
Minority Business Enterprises: The District recognizes fair and open competition as a basic
tenet of public procurement. Bidders doing business with the District are prohibited from
discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The
District encourages participation by minority business enterprises. Whenever two or more
service providers are ranked equally, a minority business enterprise shall be given preference in
the award process.
Veteran’s Preference: In the absence of minority business enterprise, whenever two or more
service providers are ranked equally by the Selection Committee, a veteran-owned business
enterprise shall be given preference in the award process.
Drug Free Workplace Act: The selected BIDDER shall certify that it has established a drug
free workplace.
DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES
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Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime may
not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.”
Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or
local governmental entity for goods or services of:
a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or
renewing such contract, the company is on the Scrutinized Companies that Boycott
Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or
b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or
entering into or renewing such contract, the company:
c. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to
s. 215.473; or
d. Is engaged in business operations in Cuba or Syria.”
Insurance Requirements: If awarded, BIDDER shall represent and guarantee that all
employees, agents, servants or representatives of the Bidder, and all employees, agents,
servants, or representatives of subcontractors are covered by workers' compensation insurance.
Prior to entering into contract with the District, Bidder agrees to furnish the District certificates of
insurance on all insurance, naming District as additional insured for items 2 and 3 below,
providing evidence that Bidder has in full force and effect the following minimum insurance with
insurers authorized to do business in the State of Florida:
1) Workers' compensation insurance as required above;
2) Motor vehicular liability insurance with limits of not less than $1,000,000 combined single
limit which insurance shall be applicable to any and all vehicles utilized by Bidder to
provide the services requested by District;
3) General liability insurance for all services rendered by Bidder for the requested services
with a minimum of $1,000,000 personal and advertising injury and $1,000,000 general
aggregate.
The certificate of insurance shall also provide that District shall be notified in writing by the
carrier at least 30 days prior to any cancellation of said insurance.
Rejection of Responses: The District reserves the right to reject any and all bids or other
responses submitted in response to District invitation. District also reserves the right to waive
any minor deviations in an otherwise valid bid.
Bidders to this solicitation or persons acting on their behalf may not contact, between
the release of the solicitation and the end of the 72-business hour period
DISTRICT ITB 25/26-012 OPS BOUNDARY PAINTING SERVICES
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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