5703 - Bottled Water and Dispenser Unit Rental

May 19, 2026
REQUEST FOR QUOTES
FOR FURNISHING
BOTTLED WATER AND DISPENSER UNIT RENTAL
TO
THE CITY OF REDDING, CALIFORNIA
(RFQ #5703)
In accordance with the provisions of the Municipal Code of the City of Redding, quotations
must be submitted to Purchasing Office, 3rd Floor, City Hall, 777 Cypress Avenue, Redding,
California 96001 prior to 2:00 P.M. PT, Thursday, June 11, 2026, for furnishing the City of
Redding bottled water and rental dispenser units, per the specifications, terms and conditions
contained herein.
QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR
CONSIDERED.
The cut-off date and time for receiving questions regarding this bid is 5:00 P.M. PT, on
Thursday, May 28, 2026. All inquiries must be made in writing and may be submitted to the
buyer's email address shown below.
All quotations must be submitted on the standard quotation form provided by the City of
Redding. Quotations may be sent via:
* Email: quotes@cityofredding.gov
* Overnight Delivery
* U.S. Mail / Hand Delivered to address listed in this cover page
The said quotations will be opened at 2:00 P.M. PT, on Thursday, June 11, 2026, in the
Purchasing Office, 3rd Floor of City Hall, 777 Cypress Avenue, Redding, California.
The City of Redding reserves the right to reject any or all quotes, in part or in their
entirety. In addition, the City will award any resulting agreement in a manner consistent with the
City Purchasing Ordinance.
THE CITY OF REDDING
Purchasing Division
Jennifer Antunes
Jennifer Antunes, Buyer
jantunes@cityofredding.gov

NOTE
If a potential bidder/proposer received this solicitation document through
some means other than surface mail from the City of Redding (such as from the City
of Redding Internet website, or from another prospective bidder/proposer), it is the
responsibility of the potential bidder/proposer to advise the assigned City of Redding
Purchasing contact of its intention to submit a bid/proposal so that any addenda or
other correspondence related to this solicitation will be sent to the potential
bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall
provide the solicitation number located on the cover page of this document.
Transmittal of this information must be in writing, by U.S. Mail, or e-mail.
Transmittal of this information via telephone is not acceptable.
Please submit quote as directed in the quotation package. Forward to:
City of Redding
Purchasing Division, 3rd Floor
777 Cypress Avenue
Redding, CA 96001
Quotes must be received by the Purchasing Office prior to 2:00 P.M. PT on the date
indicated below. Mailing envelope is to be clearly marked on the outside with the
following notation:
"RFQ No. 5703; opening at
2:00 P.M., on Thursday, June 11, 2026"
Note: Signatures must be legible, indicating full first and last name.
The City of Redding
Purchasing Division

CITY OF REDDING
SPECIFICATIONS
TO FURNISH
BOTTLED WATER AND DISPENSER UNIT RENTAL
(Quotation #5703)
GENERAL
The City of Redding wishes to establish a contract with a qualified vendor to furnish bottled water
and dispenser unit rentals at various city-owned locations on an as needed basis.
TERM OF CONTRACT
The contract period shall be from date of award through June 30, 2027. If mutually agreed upon,
with all prices, terms and conditions remaining the same, the contract may be extended for two (2)
additional one-year periods through June 30, 2029.
SCOPE OF WORK
Bottled water shall meet all Federal, State, and local requirements for the production and sale of
bottled water.
Prices quoted herein shall include all costs associated with, but not limited to, delivery, setup, and
pickup of bottled water and rental dispenser units. Sales tax on rental dispenser units, if required,
shall be included in the prices quoted.
City reserves the right to add or delete rental dispenser units throughout the contract period.
Currently, the City rents 22 column style dispensers (Hot/Cold - top load, Hot/Cold - bottom load
and Room/Cold) and uses approximately 2,000 assorted size bottles of spring, drinking, or distilled
water annually at 10 locations. However, these are estimates only, and the City may purchase
more or less water and/or rent more or fewer rental dispenser units during the contract term.
The successful vendor shall be required to deliver bottled water every two (2) weeks, at a
minimum. Deliveries shall be more often if requested by a specific location. Dispenser units are
located at various City-owned buildings throughout the City of Redding - see the attached list for
current service locations.
The City will pay a fixed price on water, regardless of the quantity left at each location.
Deposit on rental dispenser units or bottles is not allowed.
Fuel surcharges during the contract period will not be allowed.
Page 1

INVOICING
Water invoices shall:
1) Show date and location of delivery (specific office)
2) Be signed by the City employee with City ID number receiving the water
3) List type, size, and quantity of bottled water delivered
4) Be sent to Accounts Payable after each delivery with items 1-3 listed
Dispenser unit rental invoices shall:
1) List serial number and location (specific office)
2) Month for which rent is being charged
3) Rent for dispenser units shall be on a monthly basis including Sales tax.
REPORTING
Successful bidder shall provide a yearly cumulative usage report of all products purchased by the
City. The usage report shall differentiate between each location.
INSURANCE REQUIREMENTS
Awarded vendor shall maintain current certificates of insurance with the City during the entire
term of this contract as specified.
LICENSE / CERTIFICATION
Vendors shall submit with their quote:
A photocopy of their State of California, Department of Health and Safety Services,
o
Food and Drug Branch, Private Water Source Operator's License, if applicable.
A copy of their manufacturer's license, distributor's license, or processed food
o
registration certificate, whichever is applicable.
Verification they currently hold a City of Redding business license, or a statement
o
showing that they will obtain one should they be awarded the contract.
BID AWARD
The award of the Contract, if it is awarded, shall be made on the basis of the lowest responsive
evaluated total price. The City reserves the right to reject any or all bids.
CITY OF REDDING CONTACTS
Technical, Specification, Quotation and General Conditions Information:
Jennifer Antunes, Buyer (530) 225-4138 jantunes@cityofredding.gov
Page 2

CITY OF REDDING
LOCATIONS
BOTTLED WATER AND DISPENSER UNIT RENTAL
(Quotation #5703)
Department Location* Qty Type
Airport 6751 Woodrum Circle 1 Cold/Room
Parks 20055 Viking Way, Bldg 4 1 Hot/Cold - Top
Electric Corp Yard,
Warehouse 20055 Viking Way, Bldg 2 1 Hot/Cold - Top
1 Hot/Cold - Bottom
Public Works - RMU 20055 Viking Way, Bldg 3 2 Cold/Room
1 Hot/Cold - Top
Solid Waste 2255 Abernathy Lane 2 Cold/Room
Hot/Cold - Bottom
7
Redding Power Plant 17120 Clear Creek Road + Packaged Water
Hot/Cold - Top
3
West Central Landfill 14095 Clear Creek Road + Packaged Water
Stillwater Waste Water Hot/Cold - Bottom
Treatment Plant 6475 Airport Road, Anderson 1 + Packaged Water
Clear Creek Waste Water Hot/Cold - Bottom
Treatment Plant 2220 Metz Road, Anderson 1 + Packaged Water
Fire Station #7 3772 Flight Avenue, Redding 1 Cold/Room
*All locations in Redding, unless otherwise noted.
Revised 5/14/26 JA

QUOTE FORM
BOTTLED WATER AND DISPENSER UNIT RENTAL
(Quotation #5703)
To: City of Redding
Jennifer Antunes, Buyer
Date_____________________
The undersigned________________________________________________________________
(Corporate Name of Bidder)
agrees to furnish to the City of Redding, California, at the prices quoted below and in accordance
with specifications and general conditions on file in the office of the Purchasing Division of the
City of Redding; a copy of which is attached hereto and is hereby made a part of this proposal:
BID GROUP 1: BOTTLED WATER - **Do not include CRV or Tax in your bid price**
ESTIMATED
ANNUAL PRICE PER EVALUATED
PRODUCT SIZE QUANTITY UNIT TOTAL
$ $
Spring Water 5 gallon 1,500
Spring Water 550 $ $
( 12 liter/case) 1 case
Distilled Water 30 $ $
5 gallon
Distilled Water 15 $ $
1 case
(6-1 gallon/case)
TOTAL $
BID GROUP 2: DISPENSER UNIT RENTAL - **Sales tax shall be included in rental unit price**
ANNUAL TOTAL
EST. PRICE PER UNIT
TYPE (Estimated Quantity x Unit Price x
QTY PER MONTH
12 Months)
Cold/Room 6 $ $
Hot/Cold - Top 6 $ $
Hot/Cold - Bottom 10 $ $
TOTAL $

The prices quoted herein are firm, and are not subject to change. The City reserves the right to
reject any or all bids and to waive minor irregularities.
The Bidder hereby acknowledges that Addenda Nos. _________, _________, ________, to this
bid have been received, if any (Bidder insert Addenda No. of each Addenda received). Bidder
understands failure to acknowledge any addenda issued may cause the bid to be considered non-
responsive. Bidder may check the website
https://www.cityofredding.gov/government/departments/purchasing/bid_opportunities.php
or contact the Purchasing Division to confirm the number of addenda (if any), that have been sent.
It is understood that this quote shall remain open and shall not be withdrawn for a period of forty-
five (45) days from the date prescribed for the opening of this quote.
Submission of this bid shall be conclusive evidence that the bidder has read and understands the
specifications.
Respectfully submitted,
______________________________ By:________________________________
(Mailing Address) (Signature)
______________________________ ___________________________________
(City, State & Zip Code) (Print Name & Title)
/ _____ ___________________________________
(Telephone/Fax) (Corporate Name of Bidder)
______________________________
(Email Address)

CITY OF REDDING
REQUEST FOR QUOTATIONS
GENERAL CONDITIONS
1. DEFINITIONS:
In these specifications the word "City," means the City of Redding, California.
The term "Bidder," means the person, firm, or corporation submitting a quotation on these
specifications or on any part thereof.
The term "Contractor" or "Vendor", means the person, firm, or corporation with whom the
Contract is made by said City, or the agent or legal representative who may be appointed to
represent such party, firm, or corporation in the execution of this Contract.
2. PROPOSALS:
Quotations, to receive consideration, shall be made in accordance with the following
instructions:
(a) Quotations shall be made as indicated on the forms contained in the documents
attached hereto and entitled "Quotation," properly executed in ink, with all blank
spaces filled in. The signatures of all persons signing the quote shall be in
longhand. The completed original Quotation Form shall be without alterations or
erasures and shall not be removed from this binding. Additional information may
be submitted by the bidder on a separate sheet.
(b) Before submitting a quote, bidders should read the Specifications carefully and
should inform themselves completely as to all existing conditions and limitations.
The quote shall include the cost of all items necessary to complete the Contract.
(c) Each quotation shall be enclosed in a sealed envelope addressed to the Purchasing
Division of the City of Redding, 777 Cypress Avenue, Redding, California
96001. The outside of the envelope shall be plainly marked with Bidder's name
and address and the Quotation Schedule Number.
(d) All quotes received after the scheduled closing time for receipt of bids shall NOT
be accepted or considered and shall be returned to the bidder unopened.
3. WITHDRAWAL OF BID:
Any bidder may withdraw his quote, either personally or by written request, at any time prior to
the scheduled closing time for receipt of bids. Written requests are to be addressed to the
Purchasing Division of the City of Redding.
4. INTERPRETATION:
If a prospective bidder is in doubt as to the true meaning of any part of the "Notice Inviting
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Quotations," "General Conditions," or the "Specifications," or finds discrepancies in or
omissions in the same, he may submit to the City a written request or an interpretation or a
correction thereof. Any interpretations or corrections of the proposed documents will be made
only by addendum mailed or delivered to each person receiving a set of such documents. Such
addendum shall be considered as part of the Contract.
5. AWARD OF CONTRACT OR REJECTION OF QUOTATION:
The Contract will be awarded within forty-five (45) calendar days after the opening of quotes.
The City, however, reserves the right: (1) to award quotes received on the basis of individual
items, or groups of items, or on the entire list of items unless this right is denied by the Bidder in
its quote; (2) to reject any or all quotes, or any part thereof; (3) to waive any informality in
quotes; and (4) to accept the quote that is in the best interest of the City. The City's decision
shall be final.
(a) The award of the contract, if it awarded, will be to the lowest responsible bidder
whose proposal complies with all the requirements prescribed. If the lowest
responsible bidder refuses or fails to execute the contract, the City may award the
contract to the second lowest responsible bidder. If the second lowest responsible
bidder refuses or fails to execute the contract, the City may award the contract to
the third lowest responsible bidder. If award can not be made within 45 calendar
days from the opening of quotes an extension period may be granted to keep the
Quote open, upon written agreement between the City and concerned bidder.
(b) Execution of Contract
Upon the City's issuance of an intent to award letter, the bidder to whom the
contract is to be awarded, shall submit all required insurance and certificates
within 10 business days. No proposals shall be considered binding on the City
until the contract has been executed by all parties thereto.
6. ASSIGNMENT OF CONTRACT:
No assignment by the Contractor of any contract to be entered into hereunder or any part thereof,
or of funds to be received thereunder by the Contractor, will be recognized by the City unless
such assignment has had the prior approval of the said City and surety has been given due notice
of such assignment in writing and has consented in writing.
7. QUALIFICATIONS OF BIDDER:
Only contractors of established reputations for proper execution of the work called for in the
Specifications will be considered in making the award.
8. ERRORS AND OMISSIONS:
The Contractor will not be allowed to take advantage of any error or omission in the
Specifications. Full instructions will always be given when such error or omission is discovered
and brought to the City's attention in writing.
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9. DELIVERIES, DESTINATIONS, EXTENSION OF TIME:
The successful bidder shall deliver the items called for in his quote free from any and all claims,
debts, or demands whatsoever. Delivery is F.O.B. Redding, California, with all freight charges
borne by the successful bidder.
Deliveries shall be made as set forth in Detail Specifications or Purchase Order. Delivery is
defined as complete delivery in good order at place designated in Detail Specifications.
Applications for extension of time beyond guaranteed completion time shall be made in writing
to the City not less than seven (7) calendar days from the beginning of any condition which will
cause delay. Allowances will be made for delay of delivery due to strikes, fires, floods, or other
causes clearly beyond the control of the Contractor.
10. PATENT RIGHTS:
The equipment to be furnished hereunder shall not, either in construction, manufacture, use, sale
or other particular, infringe any letters patent heretofore granted, and the Contractor shall defend
and pay the entire cost of defending any claim or suit whenever or wherever made or brought
against the City based upon an infringement or alleged infringement of such letters patent, and
shall indemnify and save harmless the said City from and against any and all liability, damage,
loss or injury adjudged or sustained in any such claim or suit, or adjudged or sustained by reason
of the equipment to be furnished hereunder constituting any infringement of any letters patent, or
adjudged or sustained by reason of inability of said City to use equipment because of any
infringement or alleged infringement of any letter patent.
11. MATERIALS, WORKMANSHIP, AND DESIGN:
All work must be done and completed in a thorough, workmanlike manner by mechanics skilled
in their various trades, notwithstanding any omission from the Specifications. The Contractor
shall be held to guarantee all material, apparatus, and equipment to fulfill all requirements and
special guarantees set forth in the Specifications.
The fact that materials or equipment shall have been successfully tested and passed by the
Engineer shall not relieve the Contractor of responsibility in case of later development of flaws
or defects.
12. COMPLIANCE WITH SPECIFICATIONS OF MATERIALS:
Whenever in the Specifications any material or process is indicated, or specified by patent or
proprietary name or by name of manufacturer, such specifications shall be deemed to be used for
the purpose of facilitating description of the material or process desired and shall be deemed to
be followed by the words "or equivalent", and the Contractor may offer any material or process
which shall be equal in every respect to that so indicated or specified; provided, however, that if
the material, process, or article offered by the Contractor is not equal in every respect to that
specified; then the Contractor must furnish the material, process or article specified, or one that
is the equal thereof in every respect.
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