Bottled Drinking Water Delivery Service Re-Bid

Board President Board Trustee
Richard T. Pollack Ginger Haas
Board Vice President Board Trustee
Benjamin W. Bernsten Brad Long
Board Clerk/Treasurer Executive Director
Richard Mowris Christopher T. Baer Y
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FOUR RIVERS SANITATON AUTHORITY
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INVITATION TO RE-BID #26-203
BOTTLED DRINKING WATER DELIVERY SERVICE
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Date: March 31, 2026
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Name of Bidding Firm: __________________________________________________
Address: ________________________________________________E_____________
City: _________________________________ State: ___________ Zip: ___________
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Phone: ___________________________
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Email: _________________________________
Bid Opening Time & Date: 2:00 p.m. April 21, 2026P
Bids will be accepted until the specified opening time and date. Any bid delivered after the
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opening time and date will be refused.
The public bid opening will take place in peUrson and may be accessed remotely. Visit the FRSA
website at fourrivers.illinois.gov/doing-business/bids-and-proposals/ for remote meeting
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Mandatory Pre-Bid Meeting: N
Performance Bond: N W
Prevailing Wage: N
Bid Bond: Y
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PLEASE MARK THE RETURN SEALED ENVELOPE:
1. Bid Due Date andI Time
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2. Title of Job
3. Bid Number
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SEND BIDS TO:
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Four Rivers Sanitation Authority
3501 Kishwaukee Street
Rockford, IL 61109
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BIDS WILL NOT BE ACCEPTED BY FAX OR EMAIL.
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The Illinois Department of Human Rights registration number must be provided with the bid on
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Bid results are available after contracts are awarded at the Regular Meeting of the Board of
Trustees, held on the fourth Monday of the month. Please call 815-387-7425 or visit
fourrivers.illinois.gov
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SECTION I
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NOTICE
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INVITATION TO RE-BID #26-203
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BOTTLED DRINKING WATER DELIVERY
PSERVICE
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NOTICE
FOUR RIVERS SANITATION AUTHORITY Y
INVITATION TO RE-BID #26-203
BOTTLED DRINKING WATER DELIVERY SERVICE L
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Four Rivers Sanitation Authority (Authority, FRSA) will receive sealed, signed bids for Bottled
Drinking Water Delivery Service at the Authority's offices, 3501 Kishwaukee Street, Rockford,
IL 61109 until 2:00 P.M., April 21, 2026. The bid opening will be in-person anOd will also be
available via computer or phone. Visit the FRSA website at fourivers.illinois.gov/doing-
business/bids-and-proposals/ for remote meeting instructions.
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The scope of this bid involves delivery of bottled drinking water, dispenser rental, and pick-up of
empty containers at various Four Rivers Sanitation Authority locations.
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Each bid must be accompanied by cash or a certified or bank cashier's check on a solvent bank or
trust company, drawn to the order of the Four Rivers Sanitation AuthSority, or an acceptable Bid Bond
on the form attached, in an amount not less than ten percent (10%) of the total bid price. This sum
is a guarantee that, if the bid is accepted, a contract will be eOntered into.
Copies of the Invitation to Bid for review purposes only are available through the Four Rivers
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Sanitation Authority website, fourrivers.illinois.gov. Bid documents for submittal may be requested
by emailing purchasing@fourrivers.illinois.gov or by calling (815) 387-7425.
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No bid is to be withdrawn after the opening of bids without consent of the Four Rivers Sanitation
Authority for a period of sixty (60) days afterU the closing time of receipt of bids.
Four Rivers Sanitation Authority reserves the right to reject any or all bids, or any part thereof, or to
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accept any or all bids, or any part thereof, or to waive any formalities in any bids, deemed in the best
interest of the Four Rivers Sanitation Authority.
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The Authority will confirm any award decision in writing, to the successful bidder.
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Lisa Mittel
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Assistant Director of Management Services
Four Rivers Sanitation Authority
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SECTION II
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GENERAL SPECIFICATIONS & INSTRUCTIONS
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INVITATION TO RE-BID #26-203
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BOTTLED DRINKING WATER DELIVERY
SERVICE
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GENERAL SPECIFICATIONS & INSTRUCTIONS
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FOUR RIVERS SANITATION AUTHORITY
INVITATION TO RE-BID #26-203
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BOTTLED DRINKING WATER DELIVERY SERVICE
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2.1 Bid Preparation
Where applicable, bidder must submit their bid on the forms the Authority proOvides in this
document. The bidder must complete all applicable blanks. They may submit
additional information as they believe necessary on their stationery, under s ignature of the
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authorized representative who completes this document's forms.
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If this Invitation to Bid contains inconsistencies or contradictions between sections, Section
III - Detailed Specifications supersede Section II - General Specifications, which
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supersede Section I - Notice. No warranty is made or implied as to information
contained in these specifications. O
An authorized officer or individual must sign the bid. The Authorized signature must be the
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individual owner of a proprietorship, a general partner of a partnership, or the corporation
officer who is authorized to sign for a firm anRd whose title is affixed.
All prices and notations must be in ink oUr typewritten. The bidder may cross out mistakes
and type corrections adjacent to the point of error. The person who signs the bid must
initial such corrections, in ink. If thPe Authority finds a bidder's entry to be illegible, it
may, at its sole discretion, reject the bid.
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2.2 Submission of Bids
The Authority will not receive bids in electronic format, by e-mail or internet or by
facsimile. The bidderE must return their bid in a sealed envelope, clearly marked as Re-Bid
#26-203 Bottled Drinking Water Delivery Service. The Authority cannot ensure that
the sealed bid willI not be prematurely opened if the bidder does not clearly identify
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their bid envelope.
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Bids should be addressed to:
Four Rivers Sanitation Authority
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3501 Kishwaukee Street
Rockford, IL 61109
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If the bidder chooses to hand-deliver their bid, they must deposit it at the Graceffa
OAdministration Building main lobby Bid Box or handed to the Customer Service receptionist,
3501 Kishwaukee Street, Rockford, IL 61109 between the hours of 8:00 A.M. and 4:30 P.M.,
Monday through Friday, except for holidays.
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The Authority cannot represent or guarantee that any information submitted in response to
the Invitation to Bid will be confidential. If the Authority receives a request for any document
submitted in response to the Invitation to Bid, the Authority's sole responsibility will be to
notify respondent of a request for such document to allow the respondent to seek protection
from disclosure in a court of competent jurisdiction. No documentation will be provided under
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FOIA until the contract has been awarded.
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2.3 Bid Security
Each bid must be accompanied either by cash, an original certified or bank cashier's check
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on a solvent bank or trust company, or a bidder's bond (form attached) from acceptable
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surety, drawn to the order of the Four Rivers Sanitation Authority in an amount of not less
than ten percent (10%) of the bid price, issued by a surety company licensed to conduct
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business in the State of Illinois and named in the current list of "Surety Companies
Acceptable On Federal Bonds" as published in the Federal Register by the Audit Staff
Bureau of Accounts, U.S. Treasury Department. Failure to provide a Bid Security in the
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amount specified will constitute sufficient cause for rejection of the bid.
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Within three (3) days after the opening of bids, the bid securities of all but the three lowest
bidders will be returned. The bid security of the remaining two unsuccessful bidders will
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be returned within three (3) days after the execution of the contract, or, if no such contract
has been executed, within sixty (60) days after the dateO of opening of bids. The bid security
of the successful bidder will be returned only after he has duly executed the contract and
furnished the required insurance. P
2.4 Illinois Department of Human RightsR Registration Number
All bidders inside and outside of Illinois must provide an Illinois Department of Human
Rights Registration Number at the timeU bids are due. This number must be written or
typed on the line in the Fair Employment Affidavit of Compliance (included in this
document). The following link mayP be used to access the website where the number can
be obtained https://dhr.illinois.gov/public-contracts.html
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2.5 Taxes
This Authority is exempt, by law, from paying bidder Federal Excise Tax and Illinois
Retailers' OccupationEal Tax. Therefore, the bidder must exclude those taxes from their
bid. The Authority's tax exemption number is E9992-3696. The bidder must include all
applicable taxes in Itheir bid price.
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2.6 Withdrawal of Bids
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At any time prior to the scheduled bid opening, the bidder may withdraw their bid. In order
to do so, they must submit a written request to the Assistant Director of Management
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Services.
R2.7 Acceptance of Bid
The Authority may reject all or part of any or all bids, for any reason. The Authority may
Oaccept all or part of any bid or waive any bidding formalities if it decides such action is in
the Authority's best interest.
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The Authority will only consider bids that conform to the intent of this document. The
Authority will reject bids that contain one or more exceptions if the Authority determines
that non-conforming bids deviate from the intent of these specifications. The Authority's
decision is final, and the Authority's procurement procedures contain no appeal provision.
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2.8 Laws and Regulations
The bidder who is awarded the contract must comply with all laws of the United States of
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America, the State of Illinois, and all lawful regulations of the Four Rivers Sanitation
Authority and the respective cities and villages in which the service, material or equipment
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supplied is to be performed respecting labor and compensation and all other statutes,
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ordinances, rules and regulations applicable and having the force of the law.
A. Illinois Regulations O
1. In accordance with Illinois Public Act 102-0265, the Four Rivers Sanitat ion Authority is
required to make a good faith effort to collect and publish ceSrtain demographic
information provided by vendors and subcontractors doing business with the Authority.
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The Act requires FRSA to report whether a vendor or subcontractor is a minority,
women, or veteran-owned business as defined by Illinois Law. In addition, the
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Authority is required to disclose if the business is certified as a small business under
federal Small Business Administration standards. The successful bidder will be
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required to provide this information upon contract award/execution.
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2. Public Act 83-1030 (30 ILCS 565) entitled "Steel Products Procurement Act" requires
that steel products used or supplied in performance of this contract or subcontract must
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be manufactured or produced in the United States with three exceptions.
The provisions of this Section do noUt apply:
a. Where the contract involves an expenditure of less than $500.
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b. Where the executive head of the public agency certifies in writing that
i. the specified products are not manufactured or produced in the United
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States in sufficient quantities to meet the agency's requirements, or
ii. obtaining the specified products, manufactured or produced in the
UEnited States would increase the cost of the contract by more than
10%.
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c. When its application is not in the public interest.
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3. Public Act 96-929 (30 ILCS 570) provides that Illinois residents be employed on Illinois
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public works projects, provided there has been a period of excessive unemployment
(5%) in the State of Illinois as defined in the Act; and, further, that Illinois workers are
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available and capable of performing the particular type work involved.
4. Public Act 101-0221 requires that any party to a contract adopt and promulgate written
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sexual harassment policies that include, as a minimum, the following information:
O a. the illegality of sexual harassment
b. the definition of sexual harassment under Illinois State law
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c. a description of sexual harassment, utilizing examples
d. my (our) organization's internal complaint process including penalties
e. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights and the Illinois Human Rights Commission
f. directions on how to contact the Department and the Commission
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g. protection against retaliation as provided by Section 6-101 of the Illinois Human
Rights Act
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Upon request, this information must be provided to the Illinois Department of Human
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Rights and AUTHORITY.
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5. With regard to nondiscrimination in employment, the Contractor for this project will be
required to comply with the Illinois Fair Employment Practices Commission's Rules and
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Regulations.
6. The Contractor for this project must comply with the Occupational Safety and Health Act.
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7. The Contractor for this project must comply with the Federal Drug-Free Workplace Act.
8. Americans with Disabilities Act - The Contractor for this proEject will comply with all
applicable requirements of the Americans with Disabilities Act of 1990 (ADA). The
Contractor will hold harmless and indemnify Four Rivers SSanitation Authority (Authority)
and their representatives from all:
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a) suits, claims, or actions
b) costs, either for defense (including but not lPimited to reasonable attorney's fees and
expert witness fees) or for settlement
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c) damages of any kind (including but not limited to actual, punitive, and compensatory
damages)
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relating in any way to or arising out of the ADA, to which said firm is exposed or which
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it incurs in the execution of the contract.
2.9 Terms
A. Payments to the SucWcessful Bidder. If the Authority receives an acceptable invoice
for conforming materials or service prior to the fifth day of the month, the Authority will
issue payment before the fifth day of the succeeding month. If received on or after the fifth
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day of the month, payment will be issued the following month.
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B. Default. InV case of default, the Authority will procure the materials or service described
in this Invitation to Bid from other sources. The Authority will hold the defaulting successful
bidder resEponsible for any excess cost incurred. The defaulting successful bidder must
make such payment no more than sixty (60) calendar days after the Authority notifies
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them, in writing, of such an occurrence.
C. Delivery Hours. Unless otherwise specified, all items must be delivered to: Four Rivers
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Sanitation Authority, 3333 Kishwaukee Street, Rockford, Illinois, Monday through Friday,
between the hours of 7:30 A.M. and 3:00 P.M., excluding holidays.
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In the unlikely event that the Authority is picketed by its employees or by a third party, or
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if any labor-management dispute between the Authority and its employees or third parties
becomes known to the successful bidder, then in such event and during the course of any
such picketing or labor-management dispute, the successful bidder must continue to carry
out the terms and conditions of this contract as if such pickets were not present or such
labor-management dispute did not exist.
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Time of delivery is part of the Authority's consideration of each bid.
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D. F.O.B. Point and Shipping Charges. All prices must be quoted F.O.B. destination,
Four Rivers Sanitation Authority, 3333 Kishwaukee St., Rockford, Illinois, 61109. All
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shipping, handling and freight charges must be included in the bid amount.
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E. Use of the Authority Name Prohibited. In the absence of the Authority's written
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permission, the successful bidder must not use the Authority's name in any form or
medium of public advertising.
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2.10 Quantities Estimated Only
The estimated quantities of the various items of work and materials, as set forth in the bid
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form, are approximate only and are given solely to be used as a uniform basis for the
comparison of bids. The quantities actually required to complete the contract work may be
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less or more than so estimated, and if awarded a contract for the work specified, the
Contractor further agrees that they will not make any claOim for damages or for loss of profits
or for an extension of time because of a difference between the quantities of the various
classes of work assumed for comparison of bids anPd quantities of work performed.
2.11 Investigation R
It is the responsibility of the bidder to make any and all investigations necessary to become
thoroughly informed of what is requireUd and specified in the bid document. No plea of
ignorance by the bidder of conditions that exist or that may hereafter exist as a result of
failure or omission on the part oPf the bidder to make necessary examinations and
investigations will be accepted on a basis for varying the requirements of the Authority or
the compensation of the bidder.
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2.12 Addenda and Interpretation
No interpretation of thEe meaning of the Plans, Specifications, or other Contract Documents
will be made to any bidder orally. Requests for interpretation must be emailed to
Purchasing@fourrivIers.illinois.gov or mailed to Four Rivers Sanitation Authority, 3501
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Kishwaukee Street, Rockford, Illinois, 61109. Any and all such interpretations and any
supplemental instructions will be in the form of written addenda. To be given consideration,
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such request must be received at least five (5) business days prior to the bid due date.
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If the Authority issues written addenda, such addenda become part of the contract
documents. Not less than three (3) business days prior to the bid opening date, the
RAuthority will post the addenda, if any, on its website at fourrivers.illinois.gov, and distribute
the addenda via email to each recipient of the specifications, at either the:
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* Email address to which the Authority emailed the original bid document; or
* Corrected email address prospective bidder furnished
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A bidder that does not receive the Authority's addenda, and who has previously submitted
a bid, is not relieved from any obligation in the bid they submitted.
2.13 Contract Form
No more than ten (10) business days following the contract award, the successful bidder
must submit a completed Contract Form to the Authority's Assistant Director of
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Management Services. The Contract Form is part of this Invitation to Bid. If the successful
bidder fails to complete the Contract Form within the specified time, they are in material
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default.
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2.14 Contract Termination
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A. Bidder's Unacceptable Performance. If the successful bidder fails to perform
services or provide materials in conformity with this Invitation to Bid, the Authority will
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notify them in writing. If the successful bidder fails to correct the performance deficiency
to the Authority's satisfaction within five (5) working days after they receive the Authority's
notice, they are in default. If the same performance deficiency recur s despite the
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Authority's notification and the successful bidder's temporary correction, the successful
bidder is likewise in default. The Authority may, at its sole discretion, terminate the
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Bottled Drinking Water Delivery Service contract with the defaulting successful bidder,
and remedy the matter under provisions set forth in Section 2.9B of this Invitation to Bid.
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B. Authority's Action Following Contract TerminOation. If the contract is terminated,
the Authority may, at its sole option:
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1. request Bottled Drinking Water Delivery Service bids or
2. designate the next-low bidder to peRrform the Bottled Drinking Water Delivery
Service contract, provided that said next-low bidder agrees to their original bid
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The Authority may repeat this opPtion until it obtains an acceptable Bottled Drinking
Water Delivery Service contract.
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2.15 "No Bid" Response Form
In the event you elect not to bid, please fill out and return the attached "No Bid" form.
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2.16 Indemnification Clause
To the fullest extenIt provided by law, successful bidder must protect, indemnify, hold and
save harmlessV and defend the Authority, its officers, officials, employees, volunteers, and
agents against any and all claims, costs, causes, actions and expenses, including but not
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limited to attorney's fees incurred by reason of a lawsuit or claim for compensation arising
in favor of any person, including the employees, officers, independent contractors, or
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subcontractors of the successful respondent/ contractor or Authority, on account of personal
injuries or death, or damages to property occurring, growing out of, incident to, or resulting
directly or indirectly from the performance by the successful respondent/contractor or
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subcontractor, whether such loss, damage, injury, or liability is contributed to by the
negligence of the Authority or by premises themselves or any equipment thereon whether
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latent or patent, or from other causes whatsoever, except that the successful
respondent/contractor to have no liability for damages or the costs incident thereto caused
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The indemnification must not be limited by a limitation on amount or type of damages
payable by or for the successful respondent/contractor or its subcontractor under any
employee benefits act including, but not limited, to the Workers' Compensation Act.
No inspection by the Authority, its employees, or agents is deemed a waiver by the
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