Botanical Garden Conservatory

Georgia Southern University

Request for Proposals

To Provide

Construction Management At-Risk Services for

Project No. 0000-26081

Botanic Garden Conservatory

Georgia Southern

University

Statesboro, Georgia

Solicitation Issue Date: Wednesday, July 15th, 2026 Proposal Package Due By: Monday, August 17th, 2026 by 2:00 PM

TABLE OF CONTENTS

REQUEST FOR PROPOSALS (RFP)

GENERAL PROJECT INFORMATION

QUALIFICATIONS REVIEW PROCESS

SCHEDULE OF EVENTS

SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

INSTRUCTIONS FOR PREPARING PROJECT PROPOSALS

CONTRACT INFORMATION

FINALIST SITE VISIT

SELECTION PROCESS

INSTRUCTIONS FOR PREPARING FEE PROPOSALS

INTERVIEW / PRESENTATION

SUBMITTAL OF PROJECT PROPOSALS AND FEE PROPOSALS

ADDITIONAL TERMS AND CONDITIONS TO THE RFQ / RFP EXHIBITS

Exhibit "A" - Certification Form

Exhibit "B" - Contractor Affidavit Under O.C.G.A 13-10-91(b)(1) Exhibit "C" - Disclosure Statement

REQUEST FOR PROPOSALS Construction Management-at-Risk Services

RFP

for

Project No. 0000-26081

Botanic Garden Conservatory

Georgia Southern University Statesboro, Georgia

Georgia Southern University (GSOU), as "Owner," on behalf the Board of Regents of the University System of Georgia ("Using Agency" or ''BOR''), is seeking Statements of Proposal from firms interested in providing construction management at-risk services for a project known as Project No.0000-26081 Botanic Garden Conservatory, at Georgia Southern University in Statesboro, Georgia. This Request for Proposals (RFP) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFP, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services. All respondents to this RFP are subject to instructions communicated in this document and additional terms and conditions listed in the Owner's Request for Proposals (RFP). GSOU reserves the right to reject any or all statements of qualifications or proposals, and to waive technicalities and informalities at the discretion of GSOU.

RESTRICTION OF COMMUNICATION: From the issue date of this (RFP) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any members of the Selection Committee, the Using Agency, the End-User, or the Architect, except for submission of questions as instructed in the RFP, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the qualifications/proposal of the offending proposer.

GENERAL PROJECT INFORMATION Project Background:

This project will construct a new Botanic Garden Conservatory. The venue will help support the Georgia Southern University Botanic Gardens to expand capacity to hold events such as instructional teaching, culinary arts, receptions, & weddings.

Project Description:

The project will include demolition of an area of the garden and construction of an estimated 4,000 sf barn-style, glass structure. The expected capacity of the new building will be 175 seated occupants for events. The building will consist of a Grand Hall, serving/teaching stations, bride & groom suites, and public restrooms. The facility will be conditioned to allow for year-round use.

Project Delivery Method:

The delivery method for this Project will be construction manager at-risk (CM/GC), and, at a minimum, will employ the services of a Design Professional and a Commissioning Agent, in addition to the services of a CM/GC.

Project Budget

The preliminary stated (construction) cost limitation (SCL) for the Project is estimated to be in the $8,000,000.00 range. The final SCL may differ due to actual program requirements, funding, and other circumstances.

Project Schedule:

The Design Professional selection is currently underway, construction documents are anticipated to be complete in September 2026. The start of construction is contingent on the availability of funding. Construction duration to reach Material Completion is estimated at approximately 9 to 12 months. The CM/GC should contemplate the owner issuing early component packages to initiate site and other work. (All of the dates above are estimates which are subject to change.)

Sustainable Approach:

The project will incorporate the requirements of the Energy Efficiency & Sustainable Construction Act of 2008 (O.C.G.A. 50-8-18) and it is the desire of the Owner to incorporate sustainable design and construction concepts in the project where feasible to do so. Further, Georgia Peach certification is required with commissioning.

CM/GC Services

The prospective CM/GC will provide preconstruction services which may include technical review, cost verification, cost evaluation, value engineering, schedule development, and schedule evaluation. Additionally, it is anticipated that the CM/GC will manage the construction of the project depending on the needs of the owner and funding availability. The CM/GC will be expected to work collaboratively with the Design Professional to develop separate bid packages during the course of construction. In addition, the CM/GC will be responsible for methods of construction, safety, and the scheduling and coordination of the work of all construction and miscellaneous contracts required for completion of the project within its predetermined budget and schedule. The successful CM/GC will be required to work harmoniously with the Design Professional and Owner's consultants.

QUALIFICATIONS REVIEW PROCESS

Selection of the CM/GC will be a one-step process.

Proposals Review

Minimum Qualifications Required:

The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority (See Exhibit A).

The firm or its principals have not been terminated for cause or currently in default on any public works contract (See Exhibit A).

Firm must have sufficient bonding capacity for anticipated total cost of work ($2,500,000). Only those sureties listed in the Department of Treasury's Listing of Approved Sureties (Department Circular 570) are acceptable to the Owner. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such company shall be an insurer (or, are qualified self-insurers or group self-insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of "A-" or better and an A.M. Best Financial Size Category of Class V or larger (See Section 5, A6.a).

The firm must have current Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and

$2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firm must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate. (The Owner reserves the right to require additional limits and/or coverage for the actual contract.) (See Section 5 A6.b).

Firms must have all necessary, valid and current licenses to do business in the State of Georgia (See Section 5, A6.c).

Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher (See Section 5, A6.d).

The firm must demonstrate a commitment to safety with regard to Worker's Compensation by having a current Experience Modification Rating (EMR) of 1.2 or less (See Section 5, A6.e).

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications. Criteria for the evaluation are listed below:

SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times indicated are prevailing times in Statesboro, Georgia. The Owner reserves the right to adjust the schedule as needed.

SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, to seek clarification in writing, and review their submittal for accuracy before submitting the document. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from individual respondents relative to their submission but reserves the right to ask for additional information from all parties who have submitted qualifications. Questions about any aspect of the RFP, or the project, shall be submitted in writing via e-mail to:

Michelle Stewart

912-478-5752

mmstewart@georgiasouthern.edu

The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events (Section 3). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be posted to the project information on the Georgia Procurement Registry at:

INSTRUCTIONS FOR PREPARING PROJECT PROPOSALS

Interested firms shall submit one (1) electronic copy in .pdf format of the complete qualifications package to Michelle Stewart. Submittals must be prepared in a manner that when printed would typically fit on standard (8 12" x 11") paper. (The entire response shall not exceed 50 pages. All pages count, no exceptions.) Submittals that include qualifications of more than one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below.

STATEMENT OF QUALIFICATIONS (DELIVERABLES "A", "B", "C", "D", and "E" FOR ALL FIRMS)

Description and Resources of Firm

A1- Provide basic company information: Company name, address, name of primary contact, the year the company was established, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify the office from which the project will be managed, it's proximity to the project site, the year the local office was established and the number of persons staffing that office and their disciplines. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure? For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately. Joint submittals are subject to the same submittal page limit.

A2- Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

A3- Has the firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Architects. List any active or pending litigation and explain. List any claims against your firm or against Owners where your firm is named.

A4- List the firm's annual revenue, for the parent office and the local office separately, if applicable, for the past 5 years and supply main financial and banking references.

A5- Has the firm, or a member thereof, ever been removed from a contract or failed to complete a contract as assigned?

If yes, provide explanation.

A6- The firm, in order to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications required for this project.

Certify that your firm has sufficient bonding capacity for anticipated total cost of work and our surety and insurance companies are in the current Department of Treasury's Listing of Approved Sureties (Department Circular 570). All insurance and bonds will be obtained through a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. The company is an insurer (or qualified self-insurers or group self-insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of "A-" or better with an A.M. Best Financial Size Category of Class V or larger. Provide a letter or other supporting documentation from your firm's surety indicating the firm has bonding capacity of $42,000,000.00.

Certify your firm has Commercial General Liability Insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage, and

$1,000,000 for personal and advertising injury coverage. Firm must also have current commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate (the Owner reserves the right to require additional limits and/or coverage for actual contract). Provide a copy of your current insurance certificate.

Certify your firm has all necessary, valid and current licenses (including a valid and current Georgia General Contractor's License) to do business in the State of Georgia. General Contractor must provide a valid and current Georgia General Contractor License at the time of submission of qualifications. Provide a Georgia Certificate of Existence or Certificate of Authority demonstrating your firm has registered with the Georgia Secretary of State and is authorized to do business in Georgia.

Certify your firm has sufficient cash flow to undertake the project as evidenced by a current ratio (assets/liabilities) of 1.0 or higher. Provide no more than a one page statement evidencing your current ratio.

Certify your firm demonstrates a commitment to safety with regard to Worker's Compensation by having a current Experience Modification Rating (EMR) of 1.2 or less. Provide evidence from your firm's carrier on their letterhead of your firm's EMR.

A7- Provide the firm's federal employer identification number and a completed IRS Form W9.

A8- Complete the Certification Form (Exhibit "A" enclosed with RFQ), and provide a scanned notarized copy with response as section "A8" of the firm's Statement of Qualifications.

A9- Complete and submit a "CONTRACTOR AFFIDAVIT UNDER O.C.G.A. 13-10-91(b)(1)" (Exhibit "B") with response as Section "A9" of the firm's Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project.

A10- Complete and submit the "Disclosure Statement" (Exhibit "C") with response as Section "A10" of the firm's Statement of Qualifications.

Experience and Qualifications

B1- Provide professional qualifications and description of experience for principal Project Executive, Project Manager, and/or Superintendent. (At this stage, firms are asked for information on lead staff only, but may list qualifications and experience on more than one lead individual who is qualified and available for proposed project. If the firm is selected as a finalist, the Owner will request, in the RFP (step II), detailed information on the exact proposed expanded team and their relevant experience.)

B2- Provide information on the firm's experience on projects of similar size, function, and complexity (similar type of construction as the incumbent project). Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. For each project, the following information should be provided:

Project name, location and dates during which services were performed.

Brief description of project and physical description (delivery method, contract value, square footage, number of stories, site area, unique project components or equipment).

Describe similarities in the construction of the highlighted project to the project being advertised including the relevancy of the similarities and experience with the highlighted project to the project being advertised.

Services performed by your firm and (if multiple offices) the location of the office involved.

Respective Owner's stated satisfaction in construction and service of your firm. Provide any Owner-written letters of reference/recommendation about the firm's performance on the project.

Owner/User/Architect contact information.

Statement of Suitability

C1- Provide any information that may serve to differentiate the firm from other firms in suitability for the project.

Suitability may include, but is not limited to, the firm's fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

C2- Describe non-discrimination policies and the firm's record and methodologies of addressing public safety, social, environmental, historical preservation, accessibility for persons with disabilities and special needs, or other related concerns.

C3- Provide information on any special services offered by the firm that may be relevant and available for this project.

Qualifications and Experience of Proposed Project Team

D1- Describe your firm's proposed organization for the construction management team. Please designate the specific individuals who will fill the key roles on your team: (Firms should list all positions/persons that CM expects to serve on the construction management team or whose time will be charged to the project). This will include, but is not limited to:

Superintendent(s)

Project Manager

Project Director

Cost Estimator

Project Executive

Other (please describe any other members who will be assigned to the team).

D2- Provide for each of the above personnel current resumes (Supt., PM, and PE, not required if provided in RFQ Step 1) listing relevant project experience and percentage of the person's time to be committed to this project.

D3- Identify the individual who, from project start to finish, will be the leader of your construction team and the principal point of contact between your firm and the Owner, the Architect, and other consultants. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual's competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection of a construction management firm.

D4- Provide an organizational chart showing the lines of responsibility and accountability for your team and proposed sub-consultants. If a joint-venture, identify responsibility relationships, where there may be past experience at such relationships, and levels of experience.

D5- Provide examples of your recent experience as CM or GC in constructing facilities similar to this Conservatory project, including the following information:

Provide photographs of similar projects your firm/team completed in the past seven (7) years.

Provide a written reference from the Architect/Owner/User (with current phone numbers) familiar with your performance on each of the above projects. Provide a Program Manager reference (if applicable).

List the individuals who served as the Project Executive/Director, Project Manager, Superintendent, and Cost Estimator on the projects. Please note whether these individuals are still employed with your firm and if they will be assigned to this project.

Indicate those projects where an architect, engineering consultant, and contractor served a corporate or public client as a team.

Provide the two most recent projects your firm has completed. Include the total quantity of change orders and net total cost increase of change orders to the project. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of an Owner's representative (with a current phone number) who is most familiar with your performance on the project.

Provide detailed information on your firm's experience with construction protocols that may unique to academic facilities.

Management Plan

E1- With regard to your firm's overall role in the project, please provide a statement of your definition of the role, your anticipated level of management responsibility and accountability for project concerns. Describe your process for efficiently resolving issues and maintaining the project commitments while working collaboratively with the Architect, GSFIC, Using Agency, and others as applicable. Provide detailed procedures for routine solving of complex project issues without compromising your team commitments. Provide your proposed methods and plans of CM communication.

E2- Provide your detailed cost management plan for controlling costs on this project within the GMP during construction. Describe your systems and procedures for controlling costs during construction.

E3- Provide your detailed change management plan for managing cost and schedule exposures within the stated limitations.

E4- Provide your procurement and workforce plan including details on your plan to assure local contractor opportunity.

Describe how your firm intends to arrange the construction into bid packages in order to reach the GSFIC's schedule and budget objectives.

E5- Provide your detailed schedule management plan for this project during construction. Describe systems and procedures your firm uses to manage the project schedule. Describe alternatives that may be explored to shorten the schedule.

E6- Provide your detailed subcontractor management plan including, contract document compliance procedures, project accounting procedures, and issue resolution.

E7- Provide your closeout management plan for this project. Describe your systems and procedures for your closeout plan.

E8- Provide your quality assurance plan for this project. Describe your firm's approach for validating compliance with the construction documents. Explain your process for ensuring quality workmanship.

E9- Provide your safety and site logistics plan for this project. Describe your plan for working around existing operations and for site access.

E10- Provide your detailed plan for applying any services not specifically mentioned herein. Explain the relevance of these services to this project and how they benefit the project.

.

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

The total page count of the submittal must not exceed 50 pages. All pages count regardless of content - including the cover and any blanks.

No links to external electronic documents are permitted.

Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document): o Exhibit A - Certification Form.

Exhibit B - Contractor Affidavit under O.C.G.A. 13-10-91(b)(l)

Exhibit C - Disclosure Statement.

Statement of Proposals must be electronically received by the Owner prior to the deadline indicated in the

Schedule of Events (Section 3 of this RFP).

Printed copies will not be accepted.

Firms are encouraged to verify with GSOU that their submittal was received and should do so on the date they are due. Contact Michelle Stewart; phone: 912-478-5752 or email: mmstewart@georgiasouthern.edu

End of Section

6. CONTRACT INFORMATION

Upon award, the successful CM/GC firm will be provided with a schedule for receiving partially complete design documents (% of anticipated completion will be communicated to proposers prior to their submission of project proposals). The CM/GC firm will assume responsibility for cost of the project construction by issuing a guaranteed maximum price (GMP) based on the design documents, with the support and assistance of the Design Professional. The CM/GC will commit to a Guaranteed Maximum Price (GMP) for all construction and site development. The GMP will be a contractual obligation. The CM/GC will also develop an overall project schedule, which will also be a contractual obligation. The CM/GC will function as a CM-At-Risk (CM/GC). During Pre-Construction, the CM/GC will be responsible for pricing, value engineering, and maintainability and constructability issues. Construction will commence with the release of distinct work packages based on the design documents. The CM/GC shall competitively select all construction subcontracts and other work appropriate for competitive selection using cost and other factors. The successful CM/GC shall not be eligible to bid or enter into contract or subcontract for any of the construction or other services of any nature on the project without the specific approval of GSOU. The contract format will be an Actual Cost plus a Fixed Fee not to exceed the Guaranteed Maximum Price (GMP) Agreement. The Project will be Open-Book. All savings, including unused contingency, will be returned to the Owner. The contract will include a liquidated damages provision and for projects of this scope will typically be in the $1,500 - $2,500 per day range although the actual amount may vary.

FINALIST SITE VISIT

A finalist site visit will be conducted by the Owner and attendance of finalist firms will be mandatory. The date for the site visit is tentatively listed above. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review.

The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

SELECTION PROCESS

CM/GC Selection, will be initiated by the issuance of a Notice to Finalists to the firms short-listed by the Selection Committee to interview and submit Project Proposals and Fee Proposals as instructed in this RFP. Finalist interviews will be conducted by the Owner. The successful CM/GC will be determined from the evaluation of proposals received and interviews.

Criteria for the Evaluation of Project Proposals

20% Factor: Relevance of the Experience and Qualifications of the Proposed Project Team to this project, including: Experience of the project manager and superintendent working together on past similar projects; past experience of the team working together with the selected Design Professional and/or Program Manager; assigned team's experience with projects of similar facility size, type, and complexity; assigned team's experience with effective budget control; assigned team's experience with effective schedule control; availability of the proposed team for this project.

15% Factor: Previous performance of the firm including level of quality of the services of the firm to previous customers, customer's statements of that quality, the firm's ability to meet established time requirements, the firm's response to project needs during preconstruction and construction, the firm's control of construction quality and budget. The Owner will use references from stakeholders of the Owner's choosing from previous projects of the finalists, among other information as necessary.

15% Factor: Quality of proposed Management Plan, including: The firm's cost management plan; firm's schedule management plan during design and construction; firm's approach for managing changes within the stated cost and schedule limitations; firm's approach for competitively administering and evaluating bid packages; the firm's subcontractor management plan; the firm's quality assurance program and plan; the firm's close-out plan; the firm's workforce plan; the firm's safety plan and site logistics plan for proposed project.

Criteria for the Evaluation of Finalist Interviews

25% Factor: Methodology Presented to assure success and the ability of the project team members to engender confidence in the ability of the firm to complete the project within the time and cost budgeted, including the effectiveness in communication of the team members during the interview process, and the firm's ability to effectively answer project questions and provide solutions during the interview.

25% Factor: Committee's Overall Impression of the firm and the overall impression of key team members (project manager, superintendent, project director, cost estimator, project executive, etc.)

The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events (Section 3).

All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposed exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

INSTRUCTIONS FOR PREPARING FEE PROPOSALS

Fee Proposals will be solicited from the finalists invited to interview. (See Section 10- Submittal of Project Proposals and Fee Proposals). The Fee Proposal Form will be provided with the Notice to Finalists document and shall be submitted by finalists. Detailed itemization of the fee proposal must be attached to the Fee Proposal Form.

INTERVIEW / PRESENTATION Interview Format

Firms selected to participate in interviews shall be notified by the Notice to Finalists letter issued by the selection manager. The Notice to Finalists letter shall designate a place and time for the interview session and shall contain relevant information regarding the interviews/presentations. The Selection Committee will consist of representatives of GSOU.

The interview sessions will last a total of 50 minutes (note: interview time does not include setup (5 minutes) and breakdown (5 minutes) time). The format for the interview will be as follows:

Detailed Introductions (5-10 minutes)

This is an opportunity for firms to introduce their proposed team. Each proposed team member participating in the interview session should plan to take no more than 2 minutes introducing themselves to the selection committee, and should address the following:

Their relevant project experience

Their training background

The reason they were chosen to participate on the project

Project Approach Presentation (Maximum 25 minutes)

Firms will be provided up to 25 minutes of presentation time and will also have the flexibility to approach the presentation in a manner of their choosing. Firms should focus their presentations on their plan for managing the following construction issues. The proposing team may use visual aids such as Powerpoint to assist with their presentation:

Cost

Schedule

Quality

Safety

Approach to constructing the project

Any unique characteristics or services the firm offers

Questions and Answers - (15 minutes)

During the questions and answers period, selection committee members along with the GSFIC selection manager will ask the proposing team questions.

The purpose of the questions and answers segment will be to help the selection committee gain additional insight into the strengths of teams being proposed and identify which team appears to offer the best solutions and the strongest commitment to a successful project.

Interview Requirements

The intent of the formal interview process is to provide the Selection Committee with in-depth information from the firm in order to make a final selection of the best-suited firm for the contract award. Firms are discouraged from reviewing general company history and past experience previously submitted in Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview including, at a minimum, the project superintendent, project manager, and project executive.

SUBMITTAL OF PROJECT PROPOSALS AND FEE PROPOSALS

Project/Team Proposals

Submit one (1) electronic copy of the complete package in .pdf format to mmstewart@georgiasouthern.edu. Uploaded responses (file names) must reference the RFQ No. 0000-26081-CM, the firm's name, and the word "Proposal"

.

(File Name Example: 0000-26081-CM, ABC Company, Proposal)

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

Proposals should not exceed 40 pages

Proposals must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 3 of RFP). Printed copies will not be accepted.

Firms should verify their upload was successful.

CM/GC's General Conditions and Fee Proposals

Finalists will be required to submit a fee proposal. No proposals will be accepted after the time set for receipt. Specific instructions on the format and requirements will be provided at the time of finalist notification. (No Fee Proposals will be opened or reviewed before completion of the evaluation of Project Proposals and Interviews by the Selection Committee.)

GSOU reserves the right to reject any and all submittals, and to cancel the solicitation in its entirety and possibly re- advertise and issue a revised solicitation for any reason. With the submittal of a Fee Proposal, the Proposer agrees that the proposals shall remain valid for a period of ninety (90) days.

CM/GC Fee Proposal - DO NOT INCLUDE THIS SECTION WITH YOUR PROPOSAL. IT IS TO BE SUBMITTED SEPARATELY IN A SEALED ENVELOPE AT THE TIME OF YOUR INTERVIEW. Use the attached Construction Management Fee Proposal Forms (Attachments A & Exhibit E) to submit fee proposals for the following:

Preconstruction Services - Submit a Fixed Fee (lump sum dollar value) for Preconstruction Services as outlined in Section III of the RFQ/RFP. Fixed Fee shall not include overhead or profit for Pre-Construction Services.

General Conditions Proposal - Submit a Maximum Allowable Overhead Cost Proposal as defined by Exhibit E to the RFQ/RFP.

Fee Proposal - Submit a fee proposal for the project (gross profit less allowable overhead costs). Fee costs are to be broken out separately for Preconstruction and Construction components.

Fees will be adjusted accordingly for the final GMP, per the percentage submitted by Proposer.

Final Evaluation

Upon completion of the evaluation of Project Proposals and interviews by the Selection Committee, proposers will be ranked in descending order of recommendation. Only the Fee Proposal of the offeror with the highest-scoring Project Proposal and Interview will be opened and reviewed by the Selection Committee. In the event a satisfactory fixed fee cannot be reached with the highest-scoring firm, the Owner will formally terminate the negotiations in writing and open and review only the Fee Proposal of the second highest-scoring firm, and so on until a mutually agreed upon fixed fee is established. Once the successful CM/GC and the agreed upon fixed fee have been determined, a CM/GC services contract will be awarded by the Georgia State Financing & Investment Commission. The actual Form of Contract will be developed by the Owner.

ADDITIONAL TERMS AND CONDITIONS TO THE RFQ / RFP

Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals "proprietary" or "confidential," or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in response. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications

Evaluation of submittals and firms' qualifications will be conducted by a committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the RFP, the committee will assign a composite rating to the deliverables of each statement of qualifications and proposal submitted. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Reciprocal Preference Law

For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Proposals

GSOU does not generally desire to enter into "joint-venture" agreements with multiple Construction Management firms.

In the event two or more firms desire to "joint-venture," it is strongly recommended that one incorporated firm propose and maintain status as the Construction Management Firm with the remaining firms participating as major consultants.

Small and Minority Business Enterprise

It is the policy of the state of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the state purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. In accordance with the Official Code of Georgia Annotated (O.C.G.A.) Section 48-7-38, when computing taxable net income of a Georgia based corporation, partnership, or individual, there shall be subtracted from federal taxable income or federal adjusted gross income 10 percent of the amount of qualified payments to certified minority subcontractors for state-agency-related construction projects. For more information on filing only, contact the Georgia Department of Revenue at 404-417-2399.

A company cannot receive an MBE Certification with the state of Georgia government without first receiving the DBE certification. To obtain information on the DBE/MBE Certification contact:

Georgia Department of Transportation One Georgia Center

600 West Peachtree NW Atlanta, Georgia 30308

404-631-1990

DOAS Supplier Relations 200 Piedmont Avenue, S.E. Suite 1308, West Tower Atlanta, Georgia 30334-9010

404-657-6000

Statement of Agreement

With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposal, and the Proposer agrees that it is the Proposer's responsibility to request clarification on any issue(s) in any section of the Request for Proposal with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies:

that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Debarred, Suspended or Ineligible Firms

Contracts will not be executed and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment. The list of debarred, suspended or ineligible firms can be located on the Georgia State Financing and Investment Commission's website at Once on the website, select the "Doing Business with GSFIC" tab, then select "Procurement Services," then click on the "Debarred, Suspended or Ineligible Firms" link for access to the list of those firms currently considered debarred, suspended or ineligible to compete, contract or subcontract for work on projects administered by the Georgia State Financing and Investment Commission.

End of Section

(Exhibit A)

CERTIFICATION FORM

I, _, being duly sworn, state that I am _(title) of

(firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete and truthful.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted in any federal, state, or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or GSFIC may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner and/or GSFIC may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10-1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. 16-10-20, 18

U.S.C. 1001 or 1341.

Signature

Sworn and subscribed before me This day of yy , 20 .

NOTARY PUBLIC NOTARY SEAL

My Commission Expires:

(Exhibit B)

Contractor Affidavit under O.C.G.A. 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any Contract to which Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with O.C.G.A. 13-10-91, attesting as follows:

The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by

O.C.G.A. 13-10-91(a), (b), and (c);

The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

GSOU Athletics Indoor Practice Facility

Name of Contractor Name of Project

Georgia Southern University Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 20 ,

NOTARY PUBLIC

My Commission Expires:

Exhibit C

DISCLOSURE STATEMENT

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner (GSOU) is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, GSOU shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include this Disclosure Statement with your submittal that answers or addresses the following specific statements:

Describe any business transactions occurring within the prior two years between your firm and GSFIC, the Using Agency, or the ultimate end-user of the proposed project.

Describe any gift, hospitality, or benefit of any sort that your firm has provided to GSFIC, the Using Agency, or the end-user of the proposed project within the prior one-year period.

A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person's relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with GSFIC, the Using Agency, or the end-user of this project.

This Disclosure Statement should be dated and signed by an authorized signator for the Proposer and submitted with the Proposer's Submittal as deliverable A10.

Name of Firm

Authorized Signature Date

Exhibit E

CM/GC FEE PROPOSAL

Submit In a Sealed Envelope at time of Interview

PROJECT NO. 0000-26081

Botanic Garden New Conservatory building

Statesboro, Georgia 30458

CM/GC'S FEE:

Basis of Fee: The CM/GC's fee is the amount, established by and agreed to by both parties, which is the full amount of compensation due to the CM/GC as gross profit, and for any and all expenses of the Project not included and identified as a Cost of the Work, provided that the CM/GC performs all the requirements of the Contract Documents within the time limits established. (See Article 4.1.1 of the General Requirements.) If applicable, the fees and costs should be broken down by each site within a multi-site project.

PRECONSTRUCTION FEE:

Pre-Construction Fee: For the pre-construction consulting services provided by CM/GC as set forth in Section 2, Parts 1 and 2 of the General Requirements, and as described in Paragraph 4.1.1.1 (b), Owner shall pay to CM/GC a Preconstruction Fee:

CONSTRUCTION FEE:

Construction Fee: For the construction services provided by CM/GC as set forth in Section 3, Part 1 of the General Requirements, and as described in Paragraph 4.1.1.1(b) Owner shall pay to CM/GC a Construction Fee.

CM/GC'S EXPENSES AND OVERHEAD COSTS: (Preconstruction and Construction:

The CM/GC's Overhead Costs. The maximum amount for the CM/GC's Pre-Construction Costs and Expenses and Construction Overhead Costs are inclusive of all direct and incidental expenses are as described in Paragraph 4.1.1.2.

Attach the "Project Cost Matrix" to this GM/CC Fee Proposal in the same sealed envelope.

________________________________________

Proposer

By: _________________________________________

Name

_________________________________________

Title