Borough of Naugatuck Request for Proposal - Contract No. FY27-B085 - Request for Proposal for Motor Vehicle and Equipment Parts and Repair

NAUGATUCK, CONNECTICUT
Request for Proposal for Motor Vehicle and
Equipment Parts and Repair
Contract No. FY27-B085
CONTRACT DOCUMENTS
PREPARED BY THE
BOROUGH OF NAUGATUCK
Department of Public Works
April 1, 2026

Borough of Naugatuck
REQUEST FOR PROPOSAL FOR MOTOR VEHICLE AND EQUIPMENT
PARTS AND REPAIR
The Borough of Naugatuck seeks Bids for Motor Vehicle and Equipment Parts and Repair for
the period of July 1, 2026 thru June 30, 2027.
Sealed proposals will be received by the Purchasing Agent for the Borough of Naugatuck,
Accounting Dept., Town Hall Basement, 229 Church Street, Connecticut, 06770 until 11:00 AM,
Tuesday, April 28, 2026 for furnishing the commodities and/or services herein listed. Late
submissions will not be accepted.
Contract No. FY27-B085 Proposal for Motor Vehicle and Equipment Parts and Repair
Immediately following the above time and date sealed bids will be publicly opened and read at
the Town Hall at the Borough of Naugatuck, Commissioner's Corner, 229 Church Street,
Naugatuck, CT 06770 and read aloud via Zoom.
Please follow link below to access scheduled bid opening.
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The bid document may be examined and obtained at no cost from the Borough of Naugatuck web
site http://www.naugatuck-ct.gov. All bidders must check the Borough web site within two days
of the scheduled bid opening to check for addenda.
The Borough of Naugatuck reserves the right to waive any informalities or to reject any or all bids.
No Bidder may withdraw his bid within (90) days after the actual date of the opening thereof.
The Borough of Naugatuck is an affirmative action/equal opportunity employer MBE's, WBE's and
SBE's are encouraged to apply.

SECTION A
INFORMATION FOR BIDDERS
Borough of Naugatuck
1. Engagement of the Vendor
The Borough of Naugatuck seeks proposal for Motor Vehicles and Equipment Parts and Repair for the
period of July 1, 2026 thru June 30, 2027.
2. Scope of Services / Statement of Work
The Borough of Naugatuck seeks proposals to purchase Motor Vehicles and Equipment Parts and Repair
Services for the period of (1) year commencing on July 1, 2026 through June 30, 2027. Please provide
descriptions of items available to supply on form attached in Section C.
The Borough reserves the right to request additional vendors under Contract No. FY27-B085 to be utilized
at its discretion.
It is the responsibility of the respondents to pay for all costs associated with submitting qualifications and/or
proposals. The Borough of Naugatuck shall not reimburse for any such costs.
The Borough will not reimburse the contractor mileage, travel time, breakdowns, or any damage or repairs
to contractor's equipment.
Upon delivery or repair all invoices must state total cost for service provided, to include any and all discount
amounts, if applicable. Please see Section 15 for additional information.
No pre-submission conferences are proposed.
Please direct any and all questions to: James R. Stewart
Naugatuck Public Works Dept.
246 Rubber Avenue,
Naugatuck, CT 06770
Tel: (203) 720-7071
jstewart@naugatuck-ct.gov
Questions must be submitted 1 week prior to receipt date.
3. Terms and Conditions
This document, its terms and conditions and any claims arising there from, shall be governed by
Connecticut law. The Vendor shall comply with all applicable law, ordinances, and codes of the State of
Connecticut and the Borough of Naugatuck and shall commit no trespass on any private property in
performing services under this document.
The parties agree that they waive a trial by jury as to any and all claims, cause of action or disputes arising
out of this document or services to be provided pursuant to this document. Notwithstanding any such claim,
dispute, or legal action, the Vendor shall continue to perform services under this document in a timely
manner, unless otherwise directed by the Borough of Naugatuck.

4. Subcontracting and Assignability
None of the services covered by this document shall be subcontracted without the prior written approval of
the Borough of Naugatuck for the acts and omissions of its Vendors, and of persons either directly or
indirectly employed by Vendor, as it is for the acts and omissions of persons directly employed by Vendor.
The Borough of Naugatuck may, before making payment on the document require either an affidavit from
the Vendor that all sub Vendors and material men have been paid or may require waiver of mechanics'
liens from any and all sub Vendors and material men. Any sub Vendor will be subject to the same insurance
requirements as the Vendor's requirements promulgated in this document.
The Vendor shall not assign any interest in this document, and shall not transfer any interest in the same
(whether by assignment or notation) without the prior written approval of the Borough of Naugatuck;
provided, however, that claims for money due or to become due the Vendor from the Borough of Naugatuck
under this document may be assigned to a bank, trust company, or other financial institution, or to a Trustee
in Bankruptcy, without such approval. Notice of any such assignment or transfer shall be furnished promptly
to the Borough of Naugatuck.
5. Termination of Contract
If, through any cause, the Vendor shall fail to fulfill, in a timely and proper manner, his obligations under
this document, or if the Vendor shall violate any of the covenants, agreements, or stipulations of this
document by giving written notice to the Vendor of termination and specifying the effective date thereof, at
least five (5) days before the effective date of such termination. In the event of such termination all records
prepared by the Vendor under this document shall, at the option of the Borough of Naugatuck, become
its property.
6. Preparation of Proposals
The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals must be
filled in correctly where indicated. The Bidder must state, both in words and in numerals, written or printed
in ink, the prices for which he proposes to do each Item of the work contemplated. In case of discrepancy
between the words and the numerals, the words shall govern. Ditto marks are not considered writing, or
printing, and shall not be used. The Bidder shall sign his Proposal correctly. If an individual makes the
Proposal, his name and post office address must be shown. If made by a firm, partnership, or corporation,
the Proposal must be signed by an official of the firm, partnership, or corporation authorized to sign
contracts, and must show the post office address of the firm, partnership, or corporation.
Each proposal must be submitted in a sealed envelope bearing on the outside the name of the Bidder, this
address, and name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope
containing the bid must be enclosed in another envelope addressed to: Accounting Dept., Borough of
Naugatuck, City Hall, 229 Church Street, Naugatuck, CT 06770.
7. Irregular Proposals
The Borough of Naugatuck reserves the right to reject any proposals if they show any omission, alteration
of form, additions not called for, conditional bids, or irregularities of any kind.
8. Withdrawal of Proposals
If a Bidder wishes to withdraw his Proposal, he may do so before the time fixed for the opening of bids by
communicating his purpose to the office of the Purchasing Agent. Upon such notice, the Proposal will be
handed to him unopened.
9. Sales Tax
Certain materials and supplies incorporated in the work of this project are exempt from Connecticut Sales
Tax. The Bidder shall familiarize himself with current regulations of the State Tax Department. The tax on

materials or supplies exempted by such regulations shall not be included as part of the bid. The Borough
will furnish the successful Bidder a sales tax exemption number.
10. Compliance with Federal and State Regulations
The Vendor shall be responsible for full compliance with any Federal and/or State laws, regulations and
standards, as applicable to any project fully or partially funded by State and/or Federal funding agency.
This project is funded, in part, by the State and Federal government.
11. Permits
All licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes and
regulations in connection with the prosecution of the work shall be obtained by the Vendor, at no additional
cost to the Borough.
12. Right to Reject
The Borough reserves the right to reject any or all proposals or to accept any bid, should it deem it to be
in the best interest of the Borough.
13. Equal opportunity clause.
(a) Government contracts. Except as otherwise provided, each contracting agency shall include the
following equal opportunity clause contained in section 202 of the order in each of its Government contracts
(and modifications thereof if not included in the original contract): During the performance of this contract,
the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant
for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated during employment, without
regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to
the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff
or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants
for employment, notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin.
(3) The contractor will send to each labor union or representative of workers with which he has a collective
bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting
officer, advising the labor union or workers' representative of the contractor's commitments under section
202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
(4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of
the rules, regulations, and relevant orders of the Secretary of Labor.
(5) The contractor will furnish all information and reports required by Executive Order 11246 of September
24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will
permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor
for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(6) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or
with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in
whole or in part and the contractor may be declared ineligible for further Government contracts in
accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other

sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24,
1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(7) the contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase
order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section
204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each
subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase
order as may be directed by the Secretary of Labor as a means of enforcing such provisions including
sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or
is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may
request the United States to enter into such litigation to protect the interests of the United States.
14. Insurance
Before execution of the Contract, the Bidder will be required to file with the Borough of Naugatuck a
certificate of insurance. The certificate, executed by an insurance company satisfactory to the Borough of
Naugatuck shall name the Borough of Naugatuck and the State as additional insured parties on the form
furnished with these specifications. The "Certificate of Insurance" shall state that at a minimum, with respect
to the contract, the bidder carries insurance in accordance with the requirements and stipulations listed in
the insurance agreement included at the end of this document.
Insurance Agreement, must be filled out and include a copy of the business' current/active certificate of
insurance.
15. Purchasing and Invoicing
All goods and services pertaining to the Statement of Work (SOW) in this bid document shall commence
with the vendors receipt of a Purchase Order from the Borough of Naugatuck.
Invoices must include the purchase order number and the charges listed in accordance with the purchase
order. Invoices are to be delivered via email to accountspayable@naugatuck-ct.gov or as follows:
Borough of Naugatuck, Accounts Payable, 229 Church Street, Naugatuck, CT 06770
16. Forms Requirements
All forms in this document must be filled, signed and returned with the bid. Missing or not signed forms
may disqualify bid submission package. In addition, the following forms should also be included:
* Completed IRS Form-W9
* Certificate of Insurance listing Borough of Naugatuck as Certificate Holder
* Completed Insurance Agreement (attached in references section)
* Company History, years in business.
* Other services the company provides that may impact the services provided to the town.
* It is required that bidding company be located within five miles of the Borough's limits.
* Certificate of Non-Collusion Form.
* Signed Insurance agreement.
* Vendor Registration form.
* Copy of Company Business License as well as individual licenses if applicable.
17. Technical Requirements
If applicable, disclose in detail the following on a separate sheet of paper and attached to bid document.
Title the attachment: Technical Requirements with bid document as a reference. Areas of disclosure
include but not limited to the following:
* Power source redundant needed and/or UPS

* Access to internal LAN. If yes, can DHCP be used or is a Static IP address needed (internal or
external).
* Access to the public internet
* Hardware (not included in bid; computers, servers, switches....)
* Software (not included in bid; ancillary software required)
* Back-up/Fail over for Business Continuity
* Interoperability
* Security (type)
o Infrastructure
o Applications and public/private internet

SECTION B
PROPOSAL
Borough of Naugatuck
Contract No. FY27-B085 Request for Proposal for Motor Vehicle and Equipment Parts and Repair
The undersigned, as Bidder, declares that no person or persons, other than those named herein, are
interested in this Proposal; that this Proposal is made without collusion with any person, firm or corporation;
that he has carefully examined the bid documents; that no person or persons acting in any official capacity
for the Borough is directly or indirectly interested therein or in any portion of the profit thereof; and that he
proposes and agrees, if this Proposal is accepted, to execute the Form of Contract with the Borough; to
provide all necessary equipment, tools, and to do all work and furnish all materials specified in the Contract,
in the manner and time therein prescribed, and according to the requirements of the Borough of Naugatuck
as therein set forth, and that he will take in full payment therefore, the following prices, to wit:
The Bidder acknowledges receipt of the following addenda:
Addendum No. Dated: __________________________
Addendum No. Dated: __________________________
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) days
after the scheduled closing time for receiving bids.
Successful bidders shall defend, indemnify and hold and save harmless the Borough of Naugatuck against
and from any and all liabilities, claims, damages, losses, fees, costs, expenses, etc. which arise directly or
indirectly from successful bidders' operations and/or related activities.
The Borough of Naugatuck reserves the right to reject any and all: bids in whole or in part, including low
bid, to make partial awards, to waive any irregularities in any quotation, to increase or decrease quantities
if quantities are listed in the bid, and may reject any bid that shows any omissions not called for, conditions,
or alternate proposals, and may make any such award as is considered to be in the best interest of the
Borough of Naugatuck.

SECTION C
Contract No. FY27-B085 Request for Proposal for Motor Vehicle and Equipment Parts
and Repair
Motor Vehicle and Equipment Parts
Provide description of the type of parts available for supply:
Provide Percent Discount on Parts applied to the regular price: _______%
Description of Discount, limitations/ exclusions and addition programs made part of the bid:
Bidders shall also attach and submit a list of available Parts and materials and the
pricing. As well as Bidders shall also clearly state if the above discount shall apply on
the listed items.
Repair of Motor Vehicles and Equipment
1. Labor Rate _________________ $/hour Description _______________
2. Labor Rate _________________ $/hour Description _______________
Markup of Parts used for repair _____________ %
Parts purchased by repair shop
Discount on Dealership Parts applied to the regular price: _______%
Parts supplied directly from repair shop
Usually applies to dealer repairs
Description of, limitations/exclusions and addition programs made part of the bid:

Fixed Price bid quotation shall be held constant for the time period beginning July 1, 2026
through June 30, 2027 inclusive.
Company Name: ____________________________________
Street Address: ____________________________________
Town/City: ____________________________________
Telephone: ____________________________________
Name _____________________________________
Signature _________________________Date________