Borough of Naugatuck Request for Proposals - Contract FY26-B140 - Request for Proposals (RFP) for Architectural Services to prepare architectural plans and specifications for the renovation of the Naugatuck, CT Senior Center

Request for Proposals (RFP) For
Architectural Services to prepare architectural plans and specifications
for the Renovation of the Naugatuck, CT Senior Center
FY26-B140
Issued By:
BOROUGH OF NAUGATUCK
Department of Public Works
229 CHURCH STREET
NAUGATUCK, CT 06770

Borough of Naugatuck
LEGAL NOTICE
REQUEST FOR PROPOSALS
The Borough of Naugatuck is seeking Request for Proposals (RFP) for Architectural Services to
prepare architectural plans and specifications for the renovation of the Naugatuck, CT Senior
Center, 300 Meadow Street, ct., FY26-B140
Sealed Responses will be received by the Purchasing Agent for the Borough of Naugatuck,
Accounting Dept. Basement, Town Hall, 229 Church Street, Connecticut, 06770 until Thursday
May 7, 2026 at 11:00 AM local time after which no additional proposals will be accepted.
Immediately following the above time and date sealed Proposals will be publicly opened at the
Town Hall at the Borough of Naugatuck, Dept, 229 Church Street, Naugatuck, CT 06770 and read
aloud via Zoom.
Please follow link below to access scheduled bid opening.
Join Zoom Meeting
https://us06web.zoom.us/j/6761116286?pwd=JEzCAEJIoet3nV2NVOo0oviSbAGanu.1&omn=8
1736287245
Meeting ID: 676 111 6286
Passcode: 560827
The RFP document may be examined and obtained at no cost from the Borough of Naugatuck
web site http://www.naugatuck-ct.gov. All bidders must check the Borough web site within four
(4) days of the scheduled bid opening to check for addenda.
The right is reserved by the Borough of Naugatuck to reject any or all RFPs, to waive any
informalities or defects in proposals and to make such time extensions as may be necessary in
order to review and compare proposals, to obtain such supplemental information as may be
necessary to review proposals and to accept proposals(s) that, in the judgment of the Borough
of Naugatuck, will be in the Borough's best interest.
The Borough of Naugatuck is an affirmative action/equal opportunity employer MBE's, WBE's
and SBE's are encouraged to apply.

A. INTRODUCTION
1. RFP Name and Number.
Request for Proposals (RFP) for Architectural Services to prepare architectural plans and
specifications for the Renovation of the Naugatuck, CT Senior Center, 300 Meadow Street, CT,
FY26-B140
2. RFP Summary and Purpose.
The Borough of Naugatuck is seeking proposals for architectural services to develop
architectural plans and specifications, as well as final cost estimates and bid documents, for
the restoration and improvements to the Naugatuck Senior Center located at 300 Meadow
Street, Naugatuck, CT. The project's purpose is to renovate and expand the Borough of
Naugatuck's downtown senior center to provide ADA, Building Code, Energy Efficiency
compliance, as well as construct new office space, a breezeway, and a carport to house
transportation minibuses. The Project Scope will be funded entirely by Community Project
Funding.
B. INSTRUCTIONS
1. Official Contact.
The Borough of Naugatuck has designated the individual below as the Official Contact for
purposes of this RFP. The Official Contact is the only authorized contact for this procurement
and, as such, handles all related communications on behalf of the Borough of Naugatuck.
Name: James R Stewart PE, LS
Address: 229 Church Street, Naugatuck CT 06770
Phone: 203-720-7072
E-Mail: Jstewart@naugatuck-ct.gov
All emails must include the Contract Name and Number in the Subject line
Please ensure that e-mail screening software (if used) recognizes and accepts e-mails from the
Official Contact.
The RFP, amendments to the RFP, and other information associated with this procurement are
available in electronic format from the Official Contact.
2. Eligibility.
* Licensed Engineer or Architect in the State of Connecticut.
* Experience with Community Project Funding and/or Congressionally Directed Spending,
specifically under "HUD" (Housing and Urban Development) "EDI" (Economic
Development Initiative).
* Must meet minimum professional qualifications under the Secretary of the Interior's
Historic Preservation Professional Qualification Standards as expanded and revised in
1997 (62 FR 33708, June 20) for the fields of Engineering and/or Historic Architecture
* Must demonstrate specific work experience in completing similar planning projects.
3. Minimum Qualifications of Proposers.
To qualify for a contract award, a proposer must have the following minimum qualifications:

* Licensed Architect in the State of Connecticut.
* Experience with Community Project Funding and/or Congressionally Directed Spending,
specifically under "HUD" (Housing and Urban Development) "EDI" (Economic
Development Initiative).
* Qualifying bidders must meet minimum professional qualifications under the Secretary
of the Interior's Historic Preservation Professional Qualification Standards as expanded
and revised in 1997 (62 FR 33708, June 20) for the fields of Engineering and/or Historic
Architecture.
* Qualifying bidders must demonstrate specific work experience in completing similar
planning projects.
4. Inquiry Procedures.
All questions regarding this RFP or the Borough of Naugatuck's procurement process must be
directed, in writing, electronically, (e-mail) to the Official Contact before the deadline specified
in the Procurement Schedule. (All e-mail question must include the Contract # in the Subject
area "FY26-B140") The early submission of questions is encouraged. Questions will not be
accepted or answered verbally - neither in person nor over the telephone. All questions
received before the deadline(s) will be answered. Questions deemed unrelated to the RFP or
the procurement process will not be answered. At its discretion, the Borough of Naugatuck
may or may not respond to questions received after the deadline. The Borough of Naugatuck
reserves the right to answer questions only from those who have attended the RFP Conference.
The Borough of Naugatuck may combine similar questions and give only one answer. All
questions and answers will be compiled into a written amendment to this RFP. If any answer to
any question constitutes a material change to the RFP, the question and answer will be placed
at the beginning of the amendment and duly noted as such.
The Borough of Naugatuck will release the answers to questions on the date(s) established in
the Procurement Schedule to those who attended the RFP conference and, on the Borough of
Naugatuck's RFP Web Page.
5. RFP SITE VISIT
A site visit is scheduled for Thursday April 23, 2026. All interested firms
shall meet at the Naugatuck Senior Center - 300 Meadow Street,
Naugatuck at said date and time.
An RFP site visit will be held Thursday April 23, 2026 @ 11:00 AM at the Naugatuck Senior Center
-300 Meadow Street, Naugatuck, CT for bidders to review current conditions of the structure
identified in the project. Staff will not be available for questions related to the project. Any
questions resulting from the open house visit can be submitted to the Official Contact in
accordance with the Inquiry Procedures described above.
6. Proposal Due Date and Time.
Sealed Responses will be received by the Purchasing Agent for the Borough of Naugatuck,

Accounting Dept. Basement, Town Hall, 229 Church Street, Connecticut, 06770 until Thursday
May 7, 2026 at 11:00 AM local time Proposals received after the due date and time will be
ineligible and will not be evaluated.
Immediately following the above time and date sealed Proposals will be publicly opened at the
Town Hall at the Borough of Naugatuck, Dept, 229 Church Street, Naugatuck, CT 06770 and read
aloud via Zoom.
An acceptable submission must include the following:
* One (1) conforming electronic copy of the original proposal.
* 5 Printed copies of the proposal
* Copy firms Certificate of Insurance
* Signed Borough of Naugatuck insurance agreement
* Completed Vendor Form
* Completed W9 Form
The proposal must be complete and ready for evaluation by the Evaluation Committee.
7. Multiple Proposals.
The submission of multiple proposals is not an option for this procurement.
C. PURPOSE OF RFP AND SCOPE OF SERVICES
1. SERVICE OVERVIEW
This project is entitled "Borough of Naugatuck Senior Center Upgrades." The project's
purpose is to renovate and expand the Borough of Naugatuck's downtown senior center to
provide ADA, Building Code, Energy Efficiency compliance, as well as construct new office
space, a breezeway, and a carport to house transportation minibuses. The Borough is in
receipt of a $1,675,000 CPF grant (HUD EDI) (Federal Earmark). 15% of the funding will be
utilized for architectural and engineering fees. The Project Scope will be funded entirely by
CPF Funding. This project is will undergo a NEPA review. A NEPA contractor has been
procured and will work in tandem with the design engineer/architect that is selected.
The purpose of the project is to produce bid documents including plans and specifications, as
well as cost estimates, for the following work:
* ADA upgrades
* Building Code Compliance
* Energy Efficiency Compliance
* Construction of new office space
* Construction of Breezeway
* Construction of Carport
* Upgrades of bathrooms and kitchen

3. SCOPE OF SERVICE DESCRIPTION
Borough of Naugatuck is looking to hire an appropriately experienced and qualified historical
architect, or firm, for the purpose of providing architectural plans, cost estimates, specifications
for the project located at the Naugatuck Senior Center - 300 Meadow Street Naugatuck CT
06770.
1. Service Expectations
The Consultant will:
-Consult with the Borough of Naugatuck's representatives regarding the needs and goals
of the project.
-Consult with the retained LEP as required for the NEPA review on the site.
-Prepare architectural designs, specifications, and cost estimates for the project.
-Prepare bid documents for the project.
The plans and specifications will be prepared by a 36 CFR Part 61 Qualified Architect.
The project will be done in accordance with the Secretary of the Interior Standards for the
treatment of historic properties and the procedures of the Department of Economic and
Community Development (DECD), State Historic Preservation Office (SHPO). The project will be
done in accordance with NEPA.
2. Staffing Expectations
Qualifying bidders must meet minimum professional qualifications under the Secretary of the
Interior's Historic Preservation Professional Qualification Standards as expanded and revised in
1997 (62 FR 33708, June 20) for the fields of Engineering and/or Historic Architecture .
* Bidders are required to produce examples of similar work experience.
* Preference will be given to bidders who have extensive experience utilizing the
Secretary of the Interior Standards for the Treatment of Historic Properties
3. Financial Expectations
Payment to the Contractor will be made based upon standard invoice procedures
* The accepted bidder should anticipate providing an outline of payment requests as they
relate to percentage of work completed.
Insurance Requirements
* Proposer shall maintain all required insurance in amounts, form, substance and quality
acceptable to the State, as described more fully in Appendix B, attached hereto and
made a part hereof. A certificate evidencing such insurance shall be delivered to the
Official Contact
4. Budget Expectations

* The budget for this project is funded by a Federal Earmark - CPF HUD EDI in total
$1,675,000.
5. Borough of Naugatuck's Role
* The Borough of Naugatuck will provide access to other requested records, upon
availability including existing drawings.
D. PERFORMANCE MEASURES
The following performance metrics highlight key priorities of the project and desired outcomes.
* Adherence to proposed schedule
* Project design meets Borough of Naugatuck expectations
* Funding source approval of final designs
* Submission of complete Bid document including Plans and specifications
* Construction estimate accurately reflect bids received
E. PROPOSAL SUBMISSION CONTENTS
1. Cover Sheet.
The Cover Sheet is Page 1 of the proposal.
The proposer must develop a Cover Sheet that includes the information below. Legal Name is
defined as the name of the provider or vendor submitting the proposal. Contact Person is
defined as the individual who can provide additional information about the proposal or who
has immediate responsibility for the proposal. Authorized Official is defined as the individual
empowered to submit a binding offer on behalf of the proposer to provide services in
accordance with the terms and provisions described in this RFP and any amendments or
attachments hereto.
* RFP Name or Number:
* Legal Name:
* Street Address:
* Town/City/State/Zip:
* Contact Person:
* Title:
* Phone Number:
* E-Mail Address:
* Authorized Official:
* Title:
* Signature:
2. CONTENTS OF PROPOSAL
a.Executive Summary.
Proposals must include a high-level summary of the main proposal and cost proposal. The
summary must also include the organization's eligibility and qualifications to respond to this
RFP and a brief overview of why the Respondent should be selected for the activities
highlighted in the scope of services.
b. Main Proposal

To Submit a Responsive Proposal:
The proposal must include but is not limited to:
* Firm Qualifications
* Team Member Credentials, including resumes
* Project Understanding/Methodology/Scope. Should include:
1. Start Date
2. Timetable / Schedule
3. Tasks, Deliverables
4. Methodologies
5. Measurable Objectives
* Relevant Project Experience.- Experience in work similar in scope of services and in
importance to this proposal
* References - List not less than three (3) client references for whom services similar to
this request for Proposals are currently or previously been provided, include for each
client:
* Fee Proposal
* Certificate of Insurance
* Signed Insurance agreement
* Completed Vendor Form
* W9 Form
c. Validity of Proposal. The proposer certifies that the proposal represents a valid and binding
offer to provide services in accordance with the terms and provisions described in this RFP and
any amendments or attachments hereto. The proposal shall remain valid for a period of 180
days after the submission due date and may be extended beyond that time by mutual
agreement. At its sole discretion, the Borough of Naugatuck may include the proposal, by
reference or otherwise, into any contract with the successful proposer.
G. EVALUATION OF PROPOSALS
1. Evaluation Process.
It is the intent of the Borough of Naugatuck to conduct a comprehensive, fair, and impartial
evaluation of proposals received in response to this RFP
2. Evaluation Review Committee.
The Borough of Naugatuck will designate a Review Committee to evaluate proposals submitted
in response to this RFP. Only proposals found to be responsive (that is, complying with all
instructions and requirements described herein) will be reviewed and considered. Proposals
that fail to comply with all instructions will be rejected without further consideration. The
Review Committee shall evaluate all proposals that meet the Minimum Submission
Requirements and make recommendations for awards. The Department of Economic and
Community Development State Historic Preservation Office (SHPO) will approve the selection.
Attempts by any proposer (or representative of any proposer) to contact or influence any
member of the Review Committee or the State Historic Preservation Office staff member may
result in disqualification of the proposer.

3. Minimum Submission Requirements.
To be eligible for evaluation, proposals must (1) be received on or before the due date and
time; (2) meet the Eligibility and Qualification requirements to respond to the procurement,
and (3) be complete. Proposals that fail to satisfy these minimum submission requirements will
not be reviewed further The Borough of Naugatuck will reject any proposal that deviates
significantly from the requirements of this RFP.
4. Evaluation Criteria.
Proposals meeting the Minimum Submission Requirements will be evaluated according to the
established criteria. The criteria are the objective standards that the Review Committee will use
to evaluate the technical merits of the proposals. Only the criteria listed below will be used to
evaluate proposals.
1. Organization Description and History
Meets the outlined qualifications and provides proof of previous completed projects of a similar
scope and scale.
2. Scope of Services
A detailed understanding of the scope of services, particularly the requirements of the project.
3. Staffing Plan & Subcontractors
Staffing, including subcontractors, should meet the desired qualifications and provide expertise
in all necessary categories of work.
4. Work Plan
A realistic / efficient work plan, which falls within the budget and provides a competitive
timeline, fully outlining all expected deliverables.
5. Cost competitiveness and Budget Narrative
A competitive, yet thorough budget, which incorporates the entire scope of services, and is
realistic in regard to staffing and timing required.
Note:
As part of its evaluation of the Staffing Plan, the Review Committee will review the proposer's
demonstrated commitment to affirmative action
5. Proposer Selection.
Upon completing its evaluation of proposals and approval by HUD, any proposer selected will
be so notified and may be awarded an opportunity to negotiate a contract with the Borough of
Naugatuck. Such negotiations may, but will not automatically, result in a contract. All
unsuccessful proposers will be notified by e-mail or U.S. mail, at the Borough of Naugatuck's
discretion, about the outcome of the evaluation and proposer selection process.
H. TERMS AND CONDITIONS
By submitting a proposal in response to this RFP, a proposer implicitly agrees to comply with the
following terms and conditions:
1. Equal Opportunity and Affirmative Action. The Borough of Naugatuck is an Equal
Opportunity and Affirmative Action employer and does not discriminate in its hiring,

employment, or business practices. The State is committed to complying with the Americans
with Disabilities Act of 1990 (ADA) and does not discriminate on the basis of disability in
admission to, access to, or operation of its programs, services, or activities.
2. Preparation Expenses. The Borough of Naugatuck shall not assume any liability for
expenses incurred by a proposer in preparing, submitting, or clarifying any proposal submitted
in response to this RFP.
4. Proposed Costs. All proposed costs must be fixed through the entire term of the contract.
5. Changes to Proposal. No additions or changes to the original proposal will be allowed after
submission.
6. Supplemental Information. Supplemental information will not be considered after the
deadline submission of proposals, unless specifically requested by the Borough of Naugatuck.
The Borough of Naugatuck may ask a proposer to give demonstrations, interviews, oral
presentations or further explanations to clarify information contained in a proposal. Any such
demonstration, interview, or oral presentation will be at a time selected and in a place provided
by the Borough of Naugatuck. At its sole discretion, the Borough of Naugatuck may limit the
number of proposers invited to make such a demonstration, interview, or oral presentation and
may limit the number of attendees per proposer.
8. RFP Is Not An Offer. Neither this RFP nor any subsequent discussions shall give rise to any
commitment on the part of the Borough of Naugatuck or confer any rights on any proposer
unless and until a contract is fully executed by the necessary parties. The contract document
will represent the entire agreement between the proposer and the Borough of Naugatuck and
will supersede all prior negotiations, representations or agreements, alleged or made, between
the parties. The Borough of Naugatuck shall assume no liability for costs incurred by the
proposer or for payment of services under the terms of the contract until the successful
proposer is notified that the contract has been accepted and approved by the Borough of
Naugatuck.
I. RIGHTS RESERVED TO THE BOROUGH OF NAUGATUCK
By submitting a proposal in response to this RFP, a proposer implicitly accepts that the following
rights are reserved to the Borough of Naugatuck:
1. Timing Sequence. The timing and sequence of events associated with this RFP shall
ultimately be determined by the Borough of Naugatuck.
2. Amending or Canceling RFP. The Borough of Naugatuck reserves the right to amend or
cancel this RFP on any date and at any time, if the Borough of Naugatuck deems it to be
necessary, appropriate, or otherwise in the best interests of the State.
3. No Acceptable Proposals. In the event that no acceptable proposals are submitted in
response to this RFP, the Borough of Naugatuck may reopen the procurement process, if it is
determined to be in the best interests of the Borough of Naugatuck.
4. Award and Rejection of Proposals. The Borough of Naugatuck reserves the right to award
in part, to reject any and all proposals in whole or in part, for misrepresentation or if the
proposal limits or modifies any of the terms, conditions, or specifications of this RFP. The
Borough of Naugatuck may waive minor technical defects, irregularities, or omissions, if in its
judgment the best interests of the Borough of Naugatuck will be served. The Borough of
Naugatuck reserves the right to reject the proposal of any proposer who submits a proposal
after the submission date and time.