Macon-Bibb County
Procurement Department
700 Popular Street, Suite 308
City Hall
Macon, GA 31201
Phone: 478-803-0550
Website: www.maconbibb.us/category/bids/
Laura Hardwick
Laura Hardwick
Procurement Director
INVITATION FOR BID
Bidder’s Sealed Envelope shall be marked with the following information:
MAINTENANCE PLAN FOR BROADVIEW ROAD IN MACON- BIBB COUNTY, GEORGIA
SCHEDULE OF IFB PKG # 27-003-LH
Project # P1 0020056
Solicitation Issued
A Non-Mandatory Pre-Bid Conference is scheduled for September 16, 2026,
at 10:00 A.M. at the Macon-Bibb County Procurement Department
Conference Room, 700 Popular Street, Suite 308, Macon, GA 31201.
Deadline for requests for clarifications and questions. These requests must
be emailed to: Lhardwick@maconbibb.us
Clarifications, modifications and/or answers will be posted on the Macon-
Bibb County website: www.maconbibb.us/category/bids
Sealed bids will be accepted until the opening date and time. Any late
submittals received will not be considered. Submittals are to be delivered to
Macon-Bibb County Procurement Department, 700 Popular Street, Suite
308, Macon, GA 31201.
Sealed bids will be opened.
September 2, 2026
September 16, 2026
10:00 A.M.
September 25, 2026
12:00 P.M.
October 5, 2026
3:00 P.M.
October 15, 2026
12:00 P.M.
October 15, 2026
2:00 P.M.
THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD
COMPANY NAME:
DATE:
MAILING ADDRESS:
PHONE:
CITY:
STATE:
EMAIL:
ZIP:
FAX:
SSN OR FEDERAL TAX ID:
TITLE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME:
AUTHORIZED SIGNATURE:
If you do not want to respond to this solicitation or would like to be removed from the Vendor Data Base, mark the
appropriate space and return this sheet only and fax/mail to this office immediately. Remove our firm from your Vendor’s
List for this service __No Bid will be submitted
IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 1 of 69
TABLE OF CONTENTS
1. INFORMATION AND INSTRUCTIONS TO BIDDERS..................................................3
2. SUBMITTAL CHECKLIST................................................................................................9
3. INTRODUCTION .............................................................................................................10
4. SCOPE OF WORK............................................................................................................11
5. MINIMUM REQUIREMENTS.........................................................................................11
6. PROJECT PLANS .............................................................................................................12
7. APPENDICES:
7.1 Appendix A - Contract Compliance Requirements and Forms ..........................13
7.2 Appendix B - Bonding and Insurance Requirements .........................................31
7.3 Appendix C – Required Form Submittals...........................................................37
8. ATTACHMENTS:
8.1 Attachment A – Scope of Work..........................................................................55
8.2 Attachment B – Bid Cost Form ..........................................................................61
9. EXHIBITS:
9.1 Exhibit A thru J – State and Federal Requirements ............................................82
9.2 Exhibit K – Project Specific Special Provisions...............................................121
9.3 Exhibit L – GDOT Standard Specifications By Reference .............................525
IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 2 of 69
IFB # 26-003-LH
Maintenance Plan for Bondsview Road
INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Invitation for Bids: This Invitation for Bids (“IFB”) is for qualified Bidders (“Bidder” or “Bidders”)
to provide Maintenance for Bondsview Road. in Bibb County, Georgia. A detailed Scope of Work is set
forth in this IFB
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions
of the Macon-Bibb County Code of Ordinances. By submitting a Bid in reference to this solicitation, a
Bidder acknowledges that it is familiar with all laws applicable to this solicitation, including, but not
limited to, the County’s Code of Ordinances, which laws are incorporated into this IFB by reference.
3. Minimum Qualifications: Each Bidder and team member shall have the minimum experience set forth
in this IFB. Bidders submitting a bid in excess of $2,000,000 must be prequalified with GDOT. Bidders
submitting a bid of $2,000,000 or less must be either a pre-qualified contractor or a registered
subcontractor with GDOT.
4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit documentation
that demonstrates it is duly authorized to conduct business in the State of Georgia with its bid. This
requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-Contractors.
5. Business License: Bidder is requested to submit a copy of its current, valid business license with its
Bid. If the Bidder is a Georgia corporation, Bidder is requested to submit a valid county or city business
license. If Bidder is a joint venture, Bidder is requested to submit valid business licenses for each member
of the joint venture. If the Bidder is not a Georgia corporation, Bidder is requested to submit a Certificate
of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license
issued by its home jurisdiction.
6. Professional License: Proponent must attach a copy of any professional license required by this IFB
with its response.
7. General Contractor’s License: Bidders responding to this IFB must provide a copy of its current
Georgia General Contractor’s License as required by O.C.G.A. § 43-41-6, et seq. The Georgia General
Contractor’s License must be issued in the name of the Bidder or in the name of its qualifying
agent. If a proposed Bidder is relying upon a qualifying agent’s Georgia General Contractor’s
License, then the name of the proposed Bidder must be set forth on the license as an affiliated business
organization/dependent licensee. All licenses must be current, valid, and issued in compliance with
applicable law. Failure to provide this license with the Bid will result in the proposed Bid being deemed
non-responsive.
8. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an offer by County
to enter into an agreement and cannot be accepted by any Bidder to form an agreement. This solicitation
is only an invitation for offers from interested Bidders and no offer shall bind County. A Bidder’s offer
is a firm offer and may not be withdrawn except as provided in this IFB, and in the County’s Code of
Ordinances and other applicable laws.
IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 3 of 69
9. Bid Duration: Bids submitted in response to this IFB must be valid for a period of One Hundred and
Twenty (120) calendar days from the Bid Submission Deadline and must be marked as such.
10. Bid Submission Deadline: Responses to this IFB will be received by the Macon-Bibb County Board
of Commissioners Procurement Department, 700 Poplar Street, Suite 308, Macon Georgia 31201, until
12:00 p.m., Eastern Standard Time (E.S.T.) on Thursday, October 15, 2026. Late bids will not be
considered. Envelopes shall be identified on the outside as “Bid # 27-003-LH– Maintenance Plan for
Broadview Road in Macon-Bibb County, Georgia” and delivered by hand or mailed to:
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Macon, Georgia 31201
11. Pre-Bid Conference: Each Bidder, or its representative, is required to attend the Non-Mandatory Pre-
Bid Conference scheduled for Wednesday, September 16, 2026, at 10:00 a.m. ET at the Macon-Bibb
County Procurement Department Conference Room, 700 Popular Street, Macon, Georgia, 31201.
During the Pre-Bid Conference, the general requirements of the project will be discussed. Any additional
questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid
Conference will not be authoritative. Each Bidder must be fully informed regarding all existing and
expected conditions and matters which might affect the cost or performance of the Services. It should
be emphasized, however, that nothing stated or discussed during the course of this conference shall be
considered to modify, alter or change the requirement of the solicitation documents, unless it shall be
subsequently incorporated into an addendum to the solicitation documents.
12. Solicitation Questions; Prohibited Contacts: Any questions regarding this IFB should be submitted
in writing to Laura Hardwick, Procurement Director, Macon-Bibb County Procurement Department, 700
Popular Street, Macon, Georgia, 31201, or by email to Lhardwick@maconbibb.us , on or before Friday,
August 21, 2026, by 3:00 pm E.S.T. Questions received after the designated period may not be considered.
Any response made by the County will be provided in writing to all Bidders by addendum. It is the
responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring
the County’s website at: www.maconbibb.us/category/bids/ No Bidder may rely on any verbal response
to any question submitted concerning this IFB. All Bidders and representatives of Bidders are strictly
prohibited from contacting any other County employees, County Officials, Elected Officials or any third-
party representatives of the County on any matter having to do with this IFB. All communications by any
Bidder concerning this IFB must be made to the Macon-Bibb County Procurement Department.
13. Ownership of Bids: Each Bid submitted to the County will become the property of the County, without
compensation to a Bidder for the County’s use, in its discretion. The County shall not be liable for any
bid preparation costs incurred by Bidder.
14. Georgia Open Records Act: Information provided to the County is subject to disclosure under the
Georgia Open Records Act, O.C.G.A. § 15-18-70 et. seq. Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n
entity submitting records containing trade secrets that wishes to keep such records confidential under
this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific
information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10
[O.C.G.A. § 10-1-760 et seq.]”.
15. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any Agreement
that may be awarded pursuant to this IFB are set forth in Appendix B, Bonding and Insurance
Requirements. Bidder must provide a copy of a current certificate of insurance evidencing any existing
commercial general liability policies issued for Bidder, if any. For purposes of this section, “Bidder”
shall mean an individual, corporation or other corporate entity submitting a bid in connection with this
IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 4 of 69
solicitation, including each joint venture partner if Bidder is a joint venture.
16. Applicable GDOT Disadvantaged Business Program: The DBE Programs applicable to this
solicitation are set forth in Appendix A: Contract Compliance Requirements, included in this IFB. By
submitting a Bid in response to this solicitation, each Bidder agrees to comply with such applicable DBE
Program.
17. Sub-contractors and Manufacturers: Bidders are required to submit, in writing, the addresses of any
proposed Sub-Contractors or equipment manufacturers listed in the Bid and may be required to submit
other material information relative to proposed subcontractors. County reserves the right to disapprove
any proposed Sub-Contractors whose technical or financial ability, or resources, or experience are
deemed inadequate.
18. Examination of Bid Documents:
18.1 Each Bidder is responsible for examining with appropriate care the complete IFB and all Addenda
and for informing itself with respect to all conditions which might in any way affect the cost or the
performance of any Services. Failure to do so will be at the sole risk of the Bidder, who is deemed
to have included all costs for performance of the Services in its Bid. Bid documents may be
examined and obtained at Macon-Bibb County Procurement Department by calling (478)803-0550
or may be viewed and downloaded from one of the links included below:
Georgia Procurement Registry web site: https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
Macon-Bibb Procurement page: www.maconbibb.us/category/bids/
18.2 Each Bidder shall promptly notify County in writing should the Bidder find discrepancies, errors,
ambiguities or omissions in the Bid Documents, or should their intent or meaning appear unclear
or ambiguous, or should any other question arise relative to the IFB. Replies to such notices may
be made in the form of an addendum to the IFB, which will be issued simultaneously to all potential
Bidders.
18.3 County may in accordance with applicable law, by addendum, modify any provision or part of the
IFB at any time prior to the Bid due date and time.
18.4 Each Bidder must confirm Addenda have been received and acknowledge receipt by executing the
Acknowledgment of Addenda form provided with each Addendum.
18.5 The County may waive any technicalities and formalities. The County reserves the right to cancel
the IFB in its entirety.
18.6 Unit price must be shown on the Bid Cost Form in this IFB. All bids shall be tabulated, totaled and
checked for accuracy. The unit price will prevail in case of errors. The quantities shown on the bid
cost form are estimates based on the known conditions. The quantities indicated in the “As Directed
by Engineer” Column are included in the Total Quantity and are included in anticipation of the
unknown conditions that may exist and may be discovered during the execution of this contract.
18.7 Pursuant to the Macon-Bibb County Code of Ordinance, bids may be disqualified by the Macon-
Bibb Board of Commission as a result of, but not necessarily limited to, the following reasons:
18.7.1
18.7.2
18.7.3
18.7.4
Failure to follow Macon-Bibb County’s bid schedule;
Failure to return applicable compliance and/or specification sheets;
Failure to return applicable addenda;
Failure to provide information on alternates or equivalents, when allowed;
IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 5 of 69
This page summarizes the opportunity, including an overview and a preview of the attached documents.