Bond Peck Intercom

Agency:	Guilford County Schools
State:	North Carolina
Type of Government:	State & Local
Posted Date:	Mar 26, 2024
Due Date:	Apr 9, 2024
Solicitation No:	6640
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Direct all inquiries to:

Velecia Moore

gaddyv@gcsnc.com 336-370-3240

GUILFORD COUNTY

SCHOOLS

Invitation for Bids

Purchasing Department

501 W. Washington Street

Greensboro, NC 27401

Invitation for Bids: 6640

Bid due date: April 9, 2024 @ 1:00 PM

Commodity: Peck Intercom

NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received by the Guilford County Schools

Purchasing Dept. until 1:00 PM EST on Tuesday, April 9, 2024, at gaddyv@gcsnc.com for furnishing and

delivering the commodity as described herein. Bids submitted via facsimile (FAX) machine in response to this

Invitation will not be accepted.

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor

offers and agrees to furnish and deliver any or all items upon which prices are proposed, at the prices set

opposite each item within the time specified herein. By executing this proposal, the undersigned Vendor certifies

that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of its officers,

directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief,

that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or

voluntarily excluded from covered transactions by any Federal or State department or agency. As required by

G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Vendors for any Contract awarded

as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,

including the requirement for each employer with more than 25 employees in North Carolina to verify the work

authorization of its employees through the federal E-Verify system.

Failure to execute/sign bid prior to submittal shall render proposal invalid and it WILL BE REJECTED.

Late bids will not be accepted.

BIDDER:

STREET ADDRESS:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY

NO.

P.O. BOX:

ZIP:

TELEPHONE

NUMBER:

FAX NUMBER:

TITLE

E-MAIL:

Offer valid for 120 days from date of bid opening, unless otherwise stated. After this time, any withdrawal of

offer shall be made in writing, effective upon receipt by Guilford County Schools.

1 Purpose and Background

Intercom/Paging Equipment as described. NO SUBSTITUTIONS

2 General Information

This IFB is comprised of the base bid document, any attachments, and any addenda released before contract

award. All attachments and addenda released for this IFB in advance of any Contract award are incorporated

herein by reference. Bids shall be submitted in accordance with the terms and conditions of this IFB and any

addenda issued hereto.

2.1 Taxes

Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and added

to your bid. Any itemized shipping charges are also subject to tax. When invoiced, tax should be invoiced as

a separate line item.

2.2 Minority and Women Owned Business Enterprise (MWBE)

The Guilford County Board of Education awards public contracts without regard to race, religion, color, creed,

national origin, sex, age or handicapped condition as defined by North Carolina General Statutes, 168A-3.

The Guilford County Board of Education promotes full and equal access to business opportunities with

Guilford County Schools. Minority businesses are encouraged to submit proposals for this project. All

Vendors shall have a fair and reasonable opportunity to participate in Guilford County Schools business

opportunities.

2.3 Insurance

2.3.1 Certificate of Insurance

Each Vendor shall furnish Guilford County Schools a certificate of insurance showing that the required

workmen's compensation and public liability insurance are carried by the Vendor. The certificate of

insurance should show that it is issued to or at the request of the Guilford County Board of Education,

Greensboro, North Carolina. All insurance carriers shall be licensed to do business in North Carolina or

approved to issue insurance coverage by the Commission of Insurance of North Carolina.

The certificate of insurance shall include substantially the following provision: “The insurance policies to

which this certificate refers shall not be altered or canceled until after ten (10) days' written notice of such

cancellation or alteration has been sent by certified mail to the Guilford County Board of Education,

Greensboro, North Carolina.”

2.3.2 General/Professional Liability Insurance

The Vendor shall maintain general and/or professional liability insurance covering his liability for bodily

injury and property damage which may arise from his operations, contractual obligations, products and

completed operations, as well as operations performed by independent Vendors, in not less than the

following amounts:

1.A combined single limit (CSL) of $1,000,000 each occurrence, or

2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage Liability.

An occurrence form of policy will be required, and the certificate of insurance submitted by the Vendor

must be personally signed by a resident licensed agent of each of the companies listed on that form.

2.3.3 Worker's Compensation Insurance

The Vendor shall maintain during the life of his contract all such workmen's compensation insurance as is

or may be required by the laws of North Carolina.

2.4 Terms and Conditions

It shall be the Vendor’s responsibility to read the instructions, terms and conditions, all relevant exhibits and

attachments, and any other components made a part of this RFP and comply with all requirements and

specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other

changes that may be issued relating to this RFP. All proposers are hereby notified that they must have the

proper license as required under the North Carolina laws. The award of a contract under this solicitation may

be paid with federal funding. Funding is contingent upon compliance with all terms and conditions of funding

award. All prospective Vendors shall comply with all applicable federal laws, regulations, executive orders,

FEMA requirements and the terms and conditions of the funding award. In addition, Vendors providing

proposals shall be responsible for complying with state law and local ordinances.

3 Specific Information

3.1 Bid Submittal

Sealed bids, subject to the conditions made a part hereof and the receipt requirements described below,

shall be received at gaddyv@gcsnc.com, as described herein. It is the responsibility of the bidder to have the

bid in to the Guilford County Schools Purchasing Agent by the specified time and date of opening. Bids shall

be marked in the subject line of the email IFB # 6640

Attempts to submit a bid via facsimile (FAX) machine, or telephone in response to this Invitation for bids will

not be accepted.

Note: The vendor must be an authorized dealer for Valcom Intercom Equipment.

3.2 References

Guilford County Schools reserves the right to require upon request a list of references from other school

districts or similar service agencies for which the company has provided the services or goods solicited in this

IFB. Guilford County Schools may contact these users to determine quality level. Such information may be

considered in the evaluation of the proposal.

3.2 Warranty

Please provide the Manufacturer’s warranty for the product bid.

3.2 Transportation Charges

Free on board (FOB) to designated sites in Guilford County, NC, with all transportation charges prepaid and

included in bid price.

3.2 Delivery

All products are to be delivered to 241 Burgess Road, Greensboro, NC 27409. PLEASE PROVIDE LEAD

TIME ON DELIVERY.

4 Award and Bid Evaluation

4.1 Review and Award

It is the intent of Guilford County Schools to award this Invitation for Bids to the responsible bidder(s) who

best match(es) the needs of Guilford County Schools. Guilford County Schools reserves the right to reject

any or all bids presented and to waive any informalities and irregularities. Award of this bid may be in whole

or in part as deemed to be in the best interest of Guilford County Schools. All projects are awarded

contingent upon funding. No bid may be withdrawn after the scheduled closing time for the receipt of bids for

a period of 120 days.

4.2 Evaluation Criteria

All qualified bids will be evaluated, and award will be made based on consideration of the following criteria:

the lowest responsive, responsible bidder or best value analysis.

5 PRODUCT REQUIREMENTS

5.1 New

All products shall be new and unused.

6 PRICING SHEET

BID MUST BE SUBMITTED ON THIS FORM

QTY DESCRIPTION

MFG. PART #

Valcom

VEIP6K-1

IP-6000 Package

Valcom

VIP-893

IP/SIP Interactive

Console

Valcom

VIP-895-E

IP/SIP Emergency

Communication

Panel

Valcom

VL520BK-F

IP Speaker with Text

and Flashers

Valcom

VE-2972

Emergency/Normal

Call Switch

Valcom

VIP-410

IP Metal Wall

Speaker, One-Way,

Gray with Black

Grille

Valcom

VIP-581A

IP Vandal-Resistant

FlexHorn, One-

Way/Talkback

Valcom

VIP-402A

IP Lay-In 2’ x 2’

Ceiling Speaker with

Backbox, One-Way

Secure

Valcom

VIP-120A

IP 8-Inc Round

Ceiling Speaker

Secure, One-Way

Valcom

V-WGVL520-2

Wire Guard for

VL520 Series

Valcom

V-WGFLEX-2

Wire Guard for

FlexHorns

TOTAL EQUIPMENT BID PRICE

SHIPPING CHARGES

SUBTOTAL

6.75% SALES TAX

TOTAL COST

ADDITIONAL INFO (Lead

Time)

UNIT

TOTAL PRICE

PRICE (EA)

Bond Peck Intercom

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