Boiler Replacement – Cliff Cave Branch

FORM IFB
UNDER POLICY I
April 14, 2026

ST. LOUIS COUNTY LIBRARY DISTRICT
INVITATION FOR BID
BOILER REPLACEMENT - CLIFF CAVE BRANCH
DATE ISSUED: April 14, 2026
The Board of Trustees of the St. Louis County Library District ("Library District") is
accepting bids ("Bid" or "Bids") pursuant to this Invitation for Bid from qualified businesses For
the Boiler Replacement at The Cliff Cave Library.
Please Visit the Cliff Cave Branch at 5430 Telegraph Rd on April 21, 2026 at 8:00 amfor
a pre-bid walkthrough to review existing conditions. Access to the mechanical spaces is restricted
during normal business hours; this will be the sole opportunity to view the Site.
All Bids are due no later than 1;00 P.M. C.T., on April 30, 2026.
Bidders shall complete the Bid as required in this Invitation for Bid and deliver the
completed Bid by email only to Kelli Reeves, Manager of Facilities, kreeves@slcl.org. The email
subject line should be "Invitation for Bid - CC Boiler Replacement.
To protect the integrity of the Bid selection process, any questions concerning this
Invitation for Bid, the Bid process or Bid specifications shall be emailed only to Kelli Reeves at
kreeves@slcl.org.
Where services are requested for multiple Library District Locations, Bidders must bid on
all Library District Locations for the Project.
It is anticipated that the Bids will be considered by the Library District's Board of Trustees
at the May 18, 2026 meeting after consideration by the Selection Committee and recommendation
to the Director & CEO.
The Library District reserves the right to reject any and all Bids and to waive formalities
in the best interests of the Library District.

BACKGROUND
The Library District is a political subdivision of the State of Missouri. The Board of
Trustees ("Board of Trustees") of the Library District is a body corporate with all the powers and
rights of like or similar corporations serving more than 863,000 Library District residents. All
management and control of the Library District is vested in a Board of Trustees consisting of five
Trustees appointed by the County Executive of St. Louis County, Missouri. The Trustees serve
staggered four-year terms.
The Board of Trustees appoints a qualified librarian who holds that office at the Board of
Trustees' pleasure as the chief executive and administrative officer ("Director") of the Library
District.
The Board of Trustees has the power to purchase grounds, erect appropriate buildings and
improve existing buildings for the use of the Library District and its branches out of funds available
or through the issuance of bonds or otherwise.
GENERAL REQUIREMENTS
The Project is subject to all applicable laws of the State of Missouri governing the Library
District including but not limited to the following:
Missouri law prohibits all employers from employing aliens unlawfully present in the
United States to perform work within the State of Missouri, including the Project and bidders must
comply with the provisions relating thereto in Section 285.530 RSMo, as amended.
All Bidders on Library District contracts for services in excess of $5,000 must provide the
Library District with documentation and a sworn affidavit, with respect to employees working in
connection with the contracted services, affirming enrollment in a Federal Work Authorization
Program ("FWAP"). The affidavit shall also provide that the Bidder does not knowingly employ
any person in connection with the contracted services who is an unauthorized alien. Such affidavits
must be provided with the Bid.
In the event that the contract for the services described in this Invitation for Bid is for
$100,000 or more, and the successful Bidder employs ten (10) or more employees, the contract
shall include a written certification that the Bidder is not currently engaged in and shall not, for
the duration of the contract, engage in a boycott of goods or services from the State of Israel;
companies doing business in or with Israel or authorized by, licensed by, or organized under the
laws of the State of Israel; or persons or entities doing business in the State of Israel.
State law also requires all employees working on the site of public works projects to have
received safety training, including the Project, pursuant to Section 292.675 RSMo, as amended.
The Project is a public works project and subject to the Missouri Prevailing Wage Law.
Wage Order No. 32 is hereby incorporated herein as part of this Invitation for Bid.
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Every transient employer must comply with Sections 285.230 through 285.234 RSMo, as
amended, when applicable.
Pursuant to Sections 34.070 and 34.073, the Library District prefers to purchase those
materials, products and supplies which are produced, manufactured, compounded, made or grown,
within the State of Missouri when they are found in marketable quantities and are a quality suited
to the purpose intended, and can be secured without additional cost over out-of-state products.
Quality and fitness of articles will be considered in making purchases or letting contracts.
Similarly, in letting contracts for the performance of any job or services, the Library District
prefers Missouri firms, corporations or individuals, or firms, corporations or individuals which
maintain Missouri offices, when the quality of performance promised is equal and the price quoted
is the same or less.
Pursuant to Section 107.170, RSMo., the successful Bidder will be required to furnish a
performance bond and a labor and material payment bond in an amount equal to one hundred
percent (100%) of the contract sum, which shall be acceptable to the Library District in form and
content. The surety providing such bonds shall be a company licensed to do business in the State
of Missouri and shall be acceptable to the Library District.
In addition to the general requirements listed above, the successful Bidder shall comply
with all laws, ordinances, regulations, applicable zoning and building requirements, and orders of
federal, state, county, and local governing authorities pertaining and applicable to each Library
District Location, the successful Bidder and/or the Library District.
Applicable insurance coverage must be provided by the successful Bidder before any work
can be started on the Project.
These general requirements, this Invitation for Bid, the Bid and the specifications,
drawings, schedules and instructions of the Project shall be incorporated in the contract and/or
purchase order signed by the parties should the Bidder be awarded a contract under this Invitation
for Bid.
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SCOPE OF WORK
The following Scope of Work provides an overview of the terms and conditions being
sought by the Library District for the Project:
1. Provide all materials, labor, tools, and equipment to install new Boilers at the Prairie
Commons Branch library.
2. Contractor is responsible for all field measurements and the quality of the final fit of
the install.
3. Contractor is responsible for all Permits and Inspections.
4. Haul off and dispose off-site all removed material.
5. All work shall be coordinated with the Library's Manager of Building Systems.
6. Work may start as early as 6:00am Monday - Friday.
7. Library may be open to the public during demolition & construction. Contractor will
provide safety barricades and signage as needed to ensure the safety of patrons and staff.
8. Provide labor to remove existing hot water boilers, tank, pumps, Hot water Coil and all
associated piping.
9. Boiler - Dual Copperfinn IIs to be replaced with Dual Lochinvar Knight XLs or
approved equal. Include data and efficiency sheets.
10. Replace Expansion Tank -with new Floor mount ASME bladder-type expansion tank
11. Replace Dated Air scoop with New updated Air scoop.
12. Hot Water Coil - Remove and replace Hot water coil in AHU.
13. Replace Hydronic Heater Unit.
14. Replace Hot water Loop Actuators, Shutoffs, Gauges and Valves.
15. Dual Hot water Pumps - Circulation Pumps to be replaced with updated Taco Line
pumps or approved equal. Include data sheets and close out documentation. Install New
Variable Frequency drives and disconnects for new Line pumps.
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16. Provide new gas 14 turn shutoffs and regulator for the boiler system. Include gas
regulator data for future reference.
17. Provide and install electrical power to boiler.
18. Exhaust to be updated to Code.
19. Replace Backflow per local code
20. Insulate piping repair per mechanical standards for St Louis County.
21. Upon completion, controls on original boiler for graphics system to be transferred to
the new system (IFS provides graphics for owner). Verify operation after Boiler Update.
Include an allowance of $20,000 for controls.
22. Cost for all required piping, wiring, and miscellaneous parts necessary for a complete
working installation to be included in base bid.
23. Work shall be performed with standard care and in a professional, workmanlike manner.
24. A post-selection coordination meeting will be held to discuss schedule and sequencing.
25. The Library is a tax-exempt organization. A tax certificate will be provided to the
selected Bidder.
26. Provide a written Proposal/ Scope of work, with Scheduling for the Replacement of the
boiler.
Required Bid Information:
- Bid Return Sheet
- References
- Description of firm's quality management program
- Description of firm's safety program
- All-inclusive price for the project
- Proposal/Scope of work with scheduling
- Labor premium for any approved off-hours work
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BID REQUIREMENTS
1. The Bid must arrive not later than 1:00 P.M. C.T. on April 30, 2026. No Bid will
be accepted after this time and any Bid arriving after this time will be returned unopened.
2. The Bid must be emailed to:
Kelli Reeves, kreeves@slcl.org
The email subject line shall read as follows:
"Invitation for Bid- CC Boiler Replacement
3. Bidder shall submit their Bid as an electronic PDF. Blank pages and/or electronic PDF tabs may
be used to delineate discrete sections. Each Bidder shall submit one complete copy of the Bid and
one "public/press" copy of the Bid in which the individual or firm should redact any information
which it deems confidential or proprietary.
Notwithstanding the foregoing, the Library District must comply with the Missouri Sunshine Law;
therefore, all Bids and other documentation submitted to the Library District in response to this
Invitation for Bid (including bid amounts) may be subject to disclosure pursuant to Missouri law
and/or Library District policy.
4. Any Bidder desiring an explanation or interpretation of this Invitation for Bid must request
it in writing no later than 1:00 P.M. C.T. on April 24, 2026, and such request shall be emailed only
to kreeves@slcl.org. Oral explanations or instructions given before the award of the contract will
not be binding. Any information given to a Bidder concerning a solicitation will be furnished
promptly to all other Bidders as an amendment of this Invitation for Bid, if that information is
necessary in submitting Bids or if the lack of it would be prejudicial to any other prospective
Bidders.
5. If this Invitation for Bid is amended, then all terms and conditions, which are not
modified, remain unchanged. Bidders shall acknowledge receipt of any amendments to this
Invitation for Bid by: (i) signing and returning the amendment; and (ii) identifying the amendment
number and date in the space provided for this purpose. The Library District must receive the
acknowledgement by the time specified for receipt of the Bid.
6. No Bid shall be withdrawn for a period of 90 days subsequent to the opening of the
Bid without prior written consent of the Library District.
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7. Each Bid must include a COVER LETTER which must indicate that the signer is
authorized to bind the Bidder contractually and must identify the title or position of the signer.
The COVER LETTER shall also contain the following:
(i) The name of the Bidder, address, telephone number and email address;
(ii) A statement that (a) the Bidder is willing and able to provide the goods and services
required for a successful engagement; (b) the Bidder has read and understands the
Invitation for Bid; (c) the Bidder has visited and examined each Library District Location;
and (d) the Bid is made in accordance with the Invitation for Bid and is based upon the
materials, products, systems and equipment required by the Invitation for Bid;
(iii) The name of the individual within the Bidder, who will be the primary contact
concerning this engagement;
(iv) Copies of all license(s) from applicable governing authority to do business at each
Library District Location and certificate of good standing for the State of Missouri, as
applicable;
(v) Bid security in the form of a bid bond or cashier's check of not less than 5% of the
Bid amount; and
(vi) Documentation and sworn affidavit with respect to employees working in
connection with the Bid, affirming enrollment in a Federal Work Authorization Program.
10. An unsigned submission shall be rejected.
11. The Library District is not liable for any cost incurred by the bidder prior to issuance
of a legally executed contract by the Library District and/or purchase order authorized by the
Library District.
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SELECTION PROCEDURES
1. Bids shall be opened and Bid responses read at a meeting available to the public.
Use
https://us04web.zoom.us/j/8227335563?pwd=U011c1lCWDd6TUlMWms2MkljSUZLQ
T09&omn=71189047223 to access the meeting at 1:00 PM on April 30, 2026. The
Meeting ID is 822 733 5563 and the passcode is 0fkhV4.
Note that attendees will be muted.
2. Bids shall be referred to and reviewed by a Selection Committee composed of
members selected by the Director & CEO.
3. Bids that fail to adhere to the requirements of this Invitation for Bid may result in
the Bid being disqualified as non-responsive.
4. The Bid will be used to measure the lowest and best Bid. In determining the best
Bid, among other factors, the Library District may consider all factors in this Invitation for Bid
including, but not limited to, the location of the bidder, and prior performance.
5. The Selection Committee will make a recommendation to the Director & CEO who
will make a recommendation to the Board of Trustees.
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AWARD
1. The right is reserved by the Board of Trustees to cancel this Invitation for Bid, to
reject any and all Bids, and to waive formalities in the best interests of the Library District.
2. The Board of Trustees reserves the right to split awards and/or make multiple
awards.
3. Subject to the rights reserved by the Library District, an award will be made by the
Board of Trustees to the Bidder determined to be the lowest and best Bid.
4. All Bidders will be notified of the Library District's selection as soon as possible.
5. The successful Bidder will be issued a Notice of Award. Within 10 business days,
the successful Bidder shall provide the following minimum documentation:
(a) Proof of the appropriate insurance coverage:
(i) Worker's Compensation & Employers Liability-Statutory Amount
(Mandatory);
(ii) Comprehensive Automobile Liability for vehicles used-$1,000,000;
(iii) Comprehensive General Liability-$2,000,000.
(b) Federal Tax Payer Identification Number.
(c) Evidence that the Bidder is authorized to do business in Missouri and at each
Library District Location.
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