BO1741-73 Landscape Maintenance at HNL

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
AIRPORTS
SPECIFICATIONS AND PROPOSAL
FOR
LANDSCAPE MAINTENANCE
AT DANIEL K. INOUYE INTERNATIONAL AIRPORT
HONOLULU, OAHU, HAWAII
PROJECT NO. BO1741-73
FY2027

NOTICE TO BIDDERS
Hawaii Revised Statutes (HRS),
Chapter 103D
The receiving of bids for LANDSCAPE MAINTENANCE AT DANIEL K. INOUYE
INTERNATIONAL AIRPORT, HONOLULU, OAHU, HAWAII, PROJECT NO. BO1741-73,
will begin as of the HIePRO Release Date. Bidders shall register and submit complete bids through
HIePRO only. Refer to the following HIePRO link for important information on Vendor Registration:
https://hiepro.ehawaii.gov/welcome.html.
The solicitation, specifications, proposal, and additional documents designated or
incorporated by reference shall be available in HIePRO.
HIePRO OFFER DUE DATE AND TIME is October 8, 2026, at 2:00 p.m., Hawaii Standard
Time (HST). Bidders shall submit and upload the complete proposal to HIePRO prior to the
offer due date and time. Proposals received after said due date and time shall not be
considered. Any additional support documents explicitly designated as confidential and/or
proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not include
confidential and/or proprietary documents as part of their proposal. The record of each bidder
and their respective proposal shall be open to public inspection. FAILURE TO UPLOAD THE
PROPOSAL TO HIePRO SHALL BE GROUNDS FOR REJECTION.
The scope of work consists of landscape maintenance services at Daniel K. Inouye
International Airport.
To be eligible for award, bidders shall possess a valid State of Hawaii Specialty Contractors
"C-27" license at the time of bidding.
All Request for Information (RFI) questions and Substitution Requests shall be submitted in
HIePRO no later than September 25, 2026, at 2:00 p.m., HST. RFI questions received after the
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stated deadline shall not be addressed. Substitution Requests received after the stated deadline shall
not be considered. Verbal RFI(s) shall not receive a response. All responses to RFI questions shall
be provided for clarification and information only and issued by formal addendum. Any amendments
to the solicitation shall be made by formal addendum and posted in HIePRO.
If there is a conflict between the solicitation and information stated in the responses to RFI
questions, the solicitation shall govern and control, unless as amended by formal addendum.
Campaign contributions by State and County Contractors. Contractors are hereby notified of
the applicability of HRS 11-355 which states that campaign contributions are prohibited from
specified State or County government contractors during the term of the contract if the contractors are
paid with funds appropriated by a legislative body. For more information, contact the Campaign
Spending Commission at (808) 586-0285.
Protests. Any protest of this solicitation shall be submitted in writing to the Director of
Transportation, in accordance with HRS 103D-701 and Hawaii Administrative Rules 3-126.
The Equal Employment Opportunity Regulations of the Secretary of Labor implementing
Executive Order 11246, as amended, shall be complied with on this project.
The U.S. Department of Transportation Regulation entitled "Nondiscrimination in Federally
Assisted Programs of the U.S. Department of Transportation", Title 49, Code of Federal
Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified that the
Department of Transportation shall affirmatively ensure that the contract entered into pursuant to this
advertisement shall be awarded to the lowest responsible bidder without discrimination on the
grounds of race, color, national origin, or sex (as directed by 23 CFR Part 200).
For additional information, contact Mr. Gary Kam, our Airports State Project Manager,
by phone at (808) 834-6091, or by email at gary.yt.kam@hawaii.gov.
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The State reserves the right to reject any or all proposals and to waive any defects in said
proposals in the best interest of the public.
CURT T. OTAGURO
Deputy Director of Transportation for Airports
HIePRO RELEASE DATE: September 11, 2026
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TABLE OF CONTENTS
PAGE
Notice to Bidders
Special Provisions..............................SP-1 - SP-11
Specifications (Serv.)
Section 1 Definition of Terms.................1-1 - 1-4
Section 2 Proposal Requirements
and Conditions......................2-1 - 2-3
Section 3 Award and Execution
of Contract.........................3-1 - 3-5
Section 4 Scope of Work.......................4-1 - 4-3
Section 5 Control of Work ....................5-1 - 5-3
Section 6 Control of the Material
and Equipment.......................6-1 - 6-3
Section 7 Legal Relations
and Responsibility..................7-1 - 7-4
Section 8 Prosecution and Progress............8-1 - 8-8
Section 9 Payment.............................9-1 - 9-2
Section 10 Landscape Maintenance
Service..........................10-1 - 10-13
Section 11 Pollution Control.................11-1 - 11-2
Exhibits A, B, C, D and E
Proposal..............................................PF-1 - PF-5
Proposal Schedule...............................PF-6 - PF-10
Forms
Contract
Certificate for Performance of Services
BO1741-73 r7/31/26
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STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
HONOLULU, HAWAII
S P E C I A L P R O V I S I O N S

SPECIAL PROVISIONS
SECTION 1 - DEFINITIONS AND TERMS IS AMENDED AS FOLLOWS:
SECTION 1.33 SUBCONTRACTOR is amended by deleting it a replacing it
with the following:
"1.33 SUBCONTRACTOR - An individual, partnership, firm, corporation,
or joint venture, or other legal entity, as licensed or required to be
licensed under Chapter 444, Hawaii Revised Statutes, as amended, which
enters into an agreement with the Contractor to perform a portion of
the work."
ADD THE FOLLOWING NEW DEFINITIONS:
1.39 AIRPORT MANAGER - The Airports Division, Oahu District Manager
(AIR-O).
1.40 AIRPORT MAINTENANCE SUPERINTENDENT - The Airports Division, Oahu
District Maintenance Section Superintendent (AIR-OM).
1.41 AIRPORT ENGINEER OF ENGINEER - The Airports Division, Oahu
District Maintenance Engineer (AIR-OME).
1.42 AIRPORT - A tract of land or water which is maintained for the
landing and takeoff of aircraft and for receiving and discharging
passengers and cargo; and usually has facilities for the shelter,
supply and repair of planes.
1.43 AIRFIELD - A tract of land or water which is maintained for the
landing and takeoff of aircraft, and the buildings and facilities
required for operation of the airfield.
1.44 HNL - Daniel K. Inouye International Airport.
1.45 AIR OPERATIONS AREA (AOA) - An area of the airport used or
intended used for landing, takeoff, or surface maneuvering of
aircraft.
1.46 LIMITED ACCESS - Access is limited to specific areas of the AOA
necessary to performance of one's duties.
1.47 UNLIMITED ACCESS - Access is permitted to the entire AOA except
for the movement areas which are restricted to qualified and
authorized individuals only. Unlimited access does not preclude the
need to satisfy all other requirements, such as possession of ramp,
vehicle operator's permit, vehicle AOA access permits, etc.
1.48 HAWAII ePROCUREMENT SYSTEM (HIePRO) - The State of Hawaii
eProcurement System for issuing solicitations, receiving proposals and
responses, and issuing notices of award.
BO1741-73
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SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITION IS AMENDED AS FOLLOWS:
2.3 PROPOSAL GUARANTY is deleted in its entirety.
SECTION 2.4 - DELIVERY OF PROPOSALS is amended by replacing the
entire subsection with:
"2.4 DELIVERY OF PROPOSALS - Bidders shall submit and upload the
complete proposal to HIePRO prior to the bid opening date and
time. Proposals received after said due date and time shall not
be considered. Any additional support documents explicitly
designated as confidential and/or proprietary shall be uploaded
as a separate file to HIePRO. Do not include confidential
and/or proprietary documents with the proposal. The record of
each bidder and respective bid shall be open to public
inspection. Original (wet ink, hard copy) proposal documents are
not required to be submitted. Contract award shall be based on
evaluation of proposals submitted and uploaded to HIePRO.
FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HIePRO SHALL BE
GROUNDS FOR REJECTION OF THE BID.
If there is a conflict between the specification document and
the HIePRO solicitation, the specifications shall govern and
control, unless otherwise specified."
SECTION 2.5 - WITHDRAWAL OF PROPOSALS is amended by replacing
the entire subsection with:
"2.5 WITHDRAWAL OF PROPOSALS - Bids may be modified or withdrawn
prior to the bid opening date and time. Withdrawal or revision
of proposal shall be completed and submitted and uploaded to
HIePRO prior to the bid opening date and time."
SECTION 2.6 - PUBLIC OPENING OF PROPOSALS is not applicable.
SECTION 2.9 - CERTIFICATE FOR PERFORMANCE OF SERVICES shall be
added as follows:
"2.9 CERTIFICATE FOR PERFORMANCE OF SERVICES - Pursuant to
Section 103-55, Hawaii Revised Statutes, and unless indicated
otherwise, bidders should submit the attached "Certificate for
Performance of Services" in the event bids are in excess of
$25,000. The notarized certificate must be submitted to said
Contracts Office, Department of Transportation, 869 Punchbowl
Street, Honolulu, Hawaii 96813, before entering into a contract
to perform services.
BO1741-73
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As of the bid opening date, salaries of State employees
performing work similar to the work called for under this
contract are as follows:
Salary Minimum Hourly
Class Range Wage
Groundskeeper I BC-02 $25.20
Groundskeeper II WS-02 $26.95
General Laborer I BC-02 $25.20
Tree Trimmer - Truck Driver BC-05 $28.03
Tree Trimmer BC-07 $30.32
The above information is provided to the Contractor for
guidance only and is subject to change in accordance with
existing collective bargaining contracts or shall change as
contracts are renegotiated. It is the bidder's responsibility
to verify the accuracy of the wage rates contained herein and to
provide for changes in the minimum wages which must be paid for
the personnel working on the project at all times. Information
may be obtained from the State Department of Personnel Services,
Classification and Compensation Review Division (587-1010).
Bidders are further advised that they are not restricted to
hire only those classifications of employees as listed but are
free to employ such other classifications of workers as the
bidder deems proper and proposes to use on the project, and as
may be according to his/her common hiring practice. However,
the principal duties of employees other than those listed in
Section 10 of the Specifications will be matched against those
of State workers to determine the closest equivalent State
employee classifications, and the Contractor must compensate
such employee(s) at a rate which is no less than that of the
equivalent State employee.
The Contractor shall be obligated to notify its employees
performing work under this contract of the provisions of Section
103-55, H.R.S., and the current wage rate for public employees
performing similar work. The Contractor may meet this
obligation by posting a notice to this effect in the
Contractor's place of business accessible to all employees, or
the Contractor may include such notice with each paycheck or pay
envelope furnished to the employee."
SECTION 6 - CONTROL OF MATERIAL AND EQUIPMENT IS AMENDED AS
FOLLOWS:
BO1741-73
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SECTION 6.2 - TRADE NAMES AND ALTERNATES is amended as follows:
1. The first paragraph of A. QUALIFICATION BEFORE BID OPENING
shall be replaced with the following:
"A. QUALIFICATION BEFORE BID OPENING - When the
specifications and/or plans specify one or more
manufacturer's brand names of materials or equipment to
indicate a quality, style, appearance, or performance, the
bidder will be assumed to have based its bid on one of the
specified named products, except where such proprietary
product are specified, alternate brands may be qualified if
found equal or better by the Department. The bidder shall
submit a request to the Department for review and approval
at the earliest date possible. As specified in the Notice
to Bidders, all requests shall be posted as a question in
HIePRO under the "Question and Answer" tab. Supporting
documents for specific request shall be emailed to the
Project Manager specified in the Notice to Bidders. Request
must be posted in HIePRO and supporting documents received
by the Project Manager no later than fourteen (14) calendar
days before the bid opening date."
2. The first sentence of the second paragraph of
A. QUALIFICATION BEFORE BID OPENING shall be replaced with
the following:
"It shall be the responsibility of the bidder to submit
sufficient evidence based upon which a determination can be
made by the Department that the alternate brand is a
qualified equivalent."
SECTION 7 - LEGAL RELATIONS AND RESPONSIBILITY IS AMENDED AS
FOLLOWS:
SECTION 7.8 LABOR AND COMPENSATION REQUIREMENTS is amended by
replacing the first two paragraphs with the following:
"7.8 LABOR AND COMPENSATION REQUIREMENTS - Pursuant to
Section 103-55, H.R.S., Wages, Hours, Working Conditions of
Employees of Contractor's Supplying Services, services to
be rendered shall be performed by employees paid at wages
or salaries not less than the wages paid to public officers
and employees for similar work.
BO1741-73
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