Blanket Purchase Agreement of Fuel for Government Official Vehicles

Request for Quotation No. 19PL9025Q0027 – Blanket Purchase Agreement for purchase of fuel for Government Official Vehicles

Issued Date: September 9th, 2025

Closing Date: COB September 24th, 2025

The U.S. Mission to Poland seeks fuel companies that will provide fuel for Government Official Vehicles (GOV) under a Blanket Purchase Agreement (BPA). This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued. The solicitation number is 19PL9025Q0027 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2005-55.

Conditions of the Agreement:

-Prospective vendor will issue approximately 80 fuel purchase cards, divided into sub accounts. Fuel cards will identify the GOV tag (registration) number. The fuel card will allow us to purchase fuel and/or car wash service, and/or pay for toll charges.

-Prospective vendor must possess a network of fuel stations in Poland covering the main roads and biggest cities including Warsaw and Krakow.

-A summary invoice shall be submitted monthly or upon expiration of the BPA, whichever occurs first, for all purchases made during the billing period with divisions into sub accounts. Invoice must indicate value added tax and be compliant with Polish tax regulations. Therefore, prospective vendor’s business must be registered in Poland.

-This agreement will be signed for a period through September 29th, 2026. The Embassy plans to sign agreements with multiply suppliers.

-Prospective fuel supplier must possess a DUNS number and register in the SAM database.

Solicitation due time and date is COB (Warsaw time), Wednesday, September 24th, 2025. All responsible business sources may submit an interest letter or ask questions using the following e-mail address WarsawProc@state.gov. Please include the solicitation number in the subject line of your email.

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