Blackwood Creek Sanitary Sewer Rehab - Grant Writing RFQ

CITY OF CALHOUN, GEORGIA
REQUEST FOR QUALIFICATIONS AND PROPOSALS
GRANT WRITING/ADMINISTRATIVE & RELATED GRANT SERVICES
Date: MAY 4, 2026
Statements of qualifications and proposals are being requested from consultants with a strong record
in successfully assisting local governments with the implementation of Federally Assisted Projects.
Responding firms should be qualified to provide grant writing, grant administration, and related services
for projects utilizing federal funds.
Plans are to contract, within a year from the date of this notice, with a reputable consulting firm for grant
writing and administration services for Federally Funded Projects related to community and economic
development. This procurement could include Appalachian Regional Commission (ARC) Projects,
Community Development Block Grants (CDBG), Redevelopment Fund Projects (RDF), Community
Housing Improvement Program (CHIP), Home Investment Partnerships Program (HOME),
Employment Incentive Program (EIP) Projects, Economic Development Administration (EDA) Projects,
and any other federally funded project in compliance with 24 CFR 570.489(g).
Responding firms should be qualified to provide grant administration and related services including, but
not limited to: Preparation of the grant application; Preparation of the Environmental Review Record;
Preparation of draw/disbursement requests; Assistance with financial administration of grant funds and
record keeping; Assistance with holding public hearings; Assistance with funding agency monitoring
visits; Assistance with any required acquisition following the Uniform Relocation Assistance and Real
Property Acquisition Act (URA); Assisting the engineer with preparation of bid documents, advertising
and conducting the bid opening; Assisting the City with Davis-Bacon and related labor requirements
including weekly payroll review and employee interviews; Assisting the City with meeting Affirmatively
Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents. This
procurement action may also lead to additional project contracts and/or contract addendums for
planning, administrative and other related services, for State and Federally funded projects. This is not
a request for retainer services. Immediate plans call for services to assist with the preparation and
administration of a sanitary sewer rehabilitation and/or replacement project on which the City plans to
submit an ARC funding application. All firms submitting will be re-considered, on a project-by-project
basis, should future federally funded opportunities arise in the next 5-year period from date of this
notice.
Information which should be submitted for our evaluation is as follows:
1) History of firm and resources
2) Federal Funds Grant Writing & Administration Experience, including HUD, EDA, ARC, etc.
3) Key personnel/qualifications
4) Current workload
5) Scope and level of service proposed
6) Experience with similar projects and list of references
7) Fees associated with Grant Writing and Administration - percentage for administration is
acceptable.
8) Statement of Qualifications Form
9) Section 3 Certification Form for HUD assisted projects, if claiming Section 3 Status
The immediate project is subject to Federal and State contract provisions prescribed by the Georgia
Department of Community Affairs/and or other federal agencies listed above. The immediate project is
covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3
Business Concerns are encouraged to apply. Future federal projects may not require Section 3
compliance.

The City of Calhoun also abides by the following laws as they pertain to HUD Assisted Projects: Title VI
of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights
Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of
1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities
Act of 1990 (ADA); Architectural Barriers Act of 1968; and the Build America, Buy America Act (BABA).
Interested parties should request copies of the Statement of Qualifications Form and Section 3
Certification Form prior to preparing and submitting their proposal. Proposals should be received
electronically or by mail no later than 5:00 pm on June 5, 2026. Proposals received after the above
date and time may not be considered. We reserve the right to accept or reject any and all proposals
and to waive informalities in the proposal process. Questions can be sent to the email address below.
Proposal packages should be mailed to the name and address listed below:
Andrea Everett, Purchasing Agent
700 West Line St.
Calhoun, GA 30701
706-602-5682
AEverett@calnet-ga.net