BL058-26 Purchase of Ice Melt and Road Salt on an Annual Contract

BL074-23
Page 16
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
April 15, 2026
INVITATION TO BID
BL058-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified
contractors for Purchase of Ice Melt and Road Salt on an Annual Contract for multiple departments.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with
the BL058-26 and Company Name. Bids will be received until 2:50 P.M. local time on May 5, 2026 at the
Gwinnett County Financial Services - Purchasing Division - 4th Floor - Nash Building, 75 Langley Drive,
Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be
publicly opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening
virtually, visit the following link: Webex Link or dial 408-418-9388 and enter Conference ID
23420121098##. Apparent bid results will be available the following business day on the website
www.gwinnettcounty.com.
Questions regarding bids should be directed to Michael Milstein, Purchasing Associate II, at
Michael.Milstein@GwinnettCounty.com or by calling 770-822-7811, no later than April 23, 2026. Bids are
legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Gwinnett County Government should be directed to the ADA
Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett
County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in
its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate
terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and
companies submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Michael Milstein
Purchasing Associate II
MM/km
The following pages should be returned in duplicate as your bid: Fee Schedule, pages 6-7
References, page 8
Ethics Affidavit, page 9
E-Verify, page 10
Company: _________________________________________________________________

BL058-26 Page 2
REQUIREMENTS
I. Scope of Work
The successful supplier(s) will be required to provide de-icing salt as specified within the bid documents for the
various Gwinnett County departments as requested on an as needed basis during the contract term. The contract
shall commence upon approval by the Gwinnett County Board of Commissioners for a twelve (12) month period.
Pricing and delivery are to remain firm throughout the initial term of the contract period. Gwinnett County
reserves the right to buy outside of this contract in case of an emergency when the supplier cannot meet the
needs of the County in time. Please refer to Delivery Failures in the general instructions to vendors for more
information on this policy.
The contract may be renewed for four (4) additional annual (12) month periods providing that pricing remains
firm or there is a pre-approved increase, service is satisfactory, both parties are willing to renew, and upon
approval by the Gwinnett County Board of Commissioners.
II. General Information
A. Quantities on the bid schedule are estimated annual quantities. The County may purchase depending on
requirements and funding. Each department will place orders on an "as-needed" basis.
B. Road salt should be delivered within 1 week of request or as instructed by County representative. Orders
may be fulfilled in multiple deliveries; however, final delivery quantities must match the quantities listed on
the Purchase Order.
C. For forecasted winter weather events road salt should be delivered with 72 hours of request.
D. Deliveries must be made between 7:00 AM and 3:30 PM weekdays only. Deliveries made at other times
may not be paid. A copy of the delivery ticket should be left on-site with County representative.
i.Extended or after-hours delivery may be required during emergency operations as coordinated with
the County.
E. All delivery charges (including freight and fuel) must be listed in the bid pricing.
III. Product Packaging (Bulk Delivery Excluded)
On each bag delivered to each of the County facilities indicated in the following bid specifications, the name of
the distributor and the manufacturer's name must be indicated with the item/product number, size, quantity,
brand name, and bag weight. Distributor's name is not to cover/disguise manufacturer's information. Failure to
provide labeling with the required information may result in the refusal of delivery, cancellation of order and/or
the return of items that are not in compliance with the bid specifications at which no additional cost will be
incurred by the County. It will be the responsibility of the successful supplier to incur any additional expense
associated with picking up/replacing non-compliant items with items compliant to the bid specifications.
IV. Bulk Delivery
Solid bulk delivered load shall have a certified weight ticket. All loads shall not exceed legal limits. The County
may, at its sole discretion and at any time, inspect all truck weights. If actual weight, as determined by GCDOT,
in any way varies from the Supplier's weight ticket, the Department shall only accept an invoice for the actual
weight of the load. The County reserves the right to reject the delivery of product. Standard Operating Procedure
(SOP) 15
Along with each shipment of material, the Supplier shall deliver one set of the "Material Safety Data Sheets"
which shall contain all information under the law and as set forth in policy by the Environmental Protection
Agency and the Georgia Environmental Protection Division.
Suppliers must be able to deliver products described herein to multiple locations as designated on the delivery
locations below.
All shipments shall be F.O.B. Destination, Freight Prepaid and Allowed.
V. Substitutions
A. No substitutions will be permitted after the award of this bid has been made unless pre-approved in writing by
an authorized Gwinnett County representative. Any substitutions that are received, other than those items
approved/awarded and indicated on the successful suppliers bid documents will result in possible rejection and
cancellation of order. Any approved substitutions must remain at the contracted price.

BL058-26 Page 3
1. Prior approval by the user departments and the Purchasing Division is required for any substituted item
to ensure that the substituted products are acceptable by all departments made part of this bid. Any
products provided to any of the user departments without prior approval/authorization will be returned
at the supplier's expense and deemed non- compliant.
2. The successful supplier agrees not to assign, transfer, or sublet in whole or in part any items indicated
in this bid.
VI. Orders
Orders will be placed directly with the successful supplier with a purchase order issued by the individual user
departments on an "as needed" basis. Quantities are approximate annual quantities. Orders are to be filled
regardless of quantity and/or dollar amount. All orders delivered or picked up will require a PO number. Orders
provided without a contract document are not to be considered authorized purchases and may be subject to non-
payment of invoice. All orders must be accompanied by a packing slip and all orders shipped in error, to be
returned are to be picked up within five (5) business days of notification.
VII. Sample Submission and Testing
A. Material Testing: Under the guidelines of the Department's Quality Assurance Program, the Supplier is
responsible for all testing to assure the materials supplied meet the current edition of specifications and
contract specifications noted herein. The Department may at any time prior to shipment, after shipment,
during application, or after application pull representative samples. Any failure of material to meet
specifications will result in the Supplier not being paid for the material associated with failure. In addition,
any material already supplied will be reviewed for possible non-compliance.
B. In addition to meeting all specifications as described herein, it shall be the Supplier's responsibility to assure
that no unacceptable material is delivered under the awarded Contract. Unacceptable material is any
material found not to meet the specifications referenced herein.
a. Supplier shall bear all costs associated with removal, replacement, and retesting of non-compliant
materials.
C. If testing is deemed necessary, samples will be tested in accordance with the Current Edition of the ASTM
standards referenced below and the requirements defined herein. Failing test results may result in the
cancellation of the contract, at the discretion of the Department.
a. American Society of Testing Materials Specification (ASTM) D98 - 15 - Standard Specification for
Calcium Chloride, Current Edition
b. American Society of Testing Materials Specification (ASTM) D632 - 12 - Standard Specification for
Sodium Chloride, Current Edition
VIII. Delivery Terms/Invoice
A. Delivery should be coordinated with each user department upon award, as orders are placed individually by
each department and will require delivery to various facilities and locations as indicated below in item XII.
B. All products delivered to Gwinnett County under this contract are subject to inspection and verification for
compliance with bid specifications. Gwinnett County reserves the right to refuse delivery or return any items
received that are not labeled properly, damaged, or not in compliance with the bid specifications. Any and all
non-compliance will be documented by County personnel and may have a negative impact on suppliers with
this contract including but not limited to vendor replacement of products, rejection of shipment, possible
cancellation of order and/or re-award of contract which could negatively impact future awards. All cost
incurred to pick up and correct non-compliant or damaged orders will be the sole responsibility of the
successful supplier.
C. Deliveries will be F.O.B. Destination to each location, drop ship only (no inside delivery required). Supplier
shall deliver orders as specified on the issued PO document received and be accompanied with a packing
slip. All invoices shall reflect the bid number, PO document number and the delivery address. All items
ordered from this contract must be invoiced separately from those items ordered which are not a part of
this contract.
F.O.B. Point: Item(s) shall be shipped F.O.B. Destination. The seller shall retain title for the risk of
transportation, including the filing for loss or damages. The invoice covering the items is not payable until
all items are delivered and the contract of carriage has been complete.

BL058-26 Page 4
Delivery Time A.R.O.
After receipt of order (PO document) and all pertinent information necessary from Gwinnett County, please
indicate on the attached Bid Schedule for each item, the number of calendar days required for delivery.
IX. Delivery Locations
Delivery will be F.O.B. Destination to the following locations: (Subject to change through the life of the contract,
locations may be added and deleted in writing as necessary)
(BULK DELIVERY LOCATION)
Police Services - Old Macy's Building Department of Water Resources -
3360 Venture Parkway NW Central Warehouse
Duluth, GA 30096 684 Winder Highway
Lawrenceville, GA 30045
Department of Water Resources - Department of Water Resources -
Lainer Filter Plant Crooked Creek Water Reclamation
2590 S Waterworks Road 6556 Plant Drive
Buford, GA 30518 Norcross, GA 30092
Department of Water Resources - Department of Water Resources -
Yellow River Water Reclamation F. Wayne Hill Water Resources Center
858 Tom Smith Road SW 1500 One Water Way
Lilburn, GA 30047 Buford, GA 30519
Department of Community Services -
(BULK DELIVERY LOCATION)
Parks and Recreation Warehouse
Department of Transportation -
352 Hosea Road
DOT Central Facility
Lawrenceville, GA 30046
620 Winder Highway NE
**Hours of Delivery at this Location should be
Lawrenceville, GA 30045
Monday - Friday, 7:00 am. - 2:00 p.m.
Grounds Maintenance Shed Nash Street parking lot
75 Langley Drive
Lawrenceville, GA 30046
(SIGNATURE REQUIRED)
X. Award
Award will be based on the correct lowest unit of measure price. Gwinnett County reserves the right to make
award of this bid by line item, by section, or to the overall low responsive and responsible supplier bidding the
majority of items, and/or on the basis of uniformity as deemed in the County's best interest.
XI. Communications
Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue
any verbal or written communications regarding a solicitation with any County officer, elected official, employee,
or other County representative without permission of the Purchasing Associate named in the solicitation between
the date of the issuance of the solicitation and the date of the final contract award by the Board of
Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication
has compromised the competitive process, the offer submitted by the individual, firm or business may be
disqualified from consideration for award.

BL058-26 Page 5
Product Specifications
Sodium Chloride (Bulk Use)
A. This product will be used by Gwinnett County DOT and Gwinnett County DWR to treat
roadways in preparation for winter events. Please see the following requirements for this
product.
i. This bulk product must be Sodium Chloride (NaCl): 95% by weight
ii. It must have not have Insoluble matter: 1.5% and Calcium & magnesium salts: 3%
1. If the product being delivered to Gwinnett County exceeds either of these amounts
the delivery may be rejected. This will be tested in accordance with ASTM D632-12
B. Gradation of this bulk delivery must be able to pass through type I, sieve no. 8, and be free
flowing.
C. Product the County currently uses is Morton Safe-T-Salt, but the County will accept approved
equivalents.
D. Products should be able to perform at least negative 10 degrees.
Granular Calcium Chloride and Magnesium Chloride blend 50-pound bag
A. This product will be used by Gwinnett County Emergency entities.
B. Chemical Composition Breakdown
a. Calcium chloride (CaCl ): ~94.8%
b. Sodium chloride (NaCl): ~2.5%
c. Magnesium chloride (M2gCl ): ~0.1%
d. Calcium hydroxide + trace stabilizers: <1%
C. Gwinnett County plans to order2 these bags per pallet.
D. Products shall be suitable for use on concrete, asphalt, and landscaped areas when applied
per manufacturer recommendations
E. Products should be able to perform at least negative 10 degrees.
Sodium Chloride 50-pound bag
A. This product will be used by all Gwinnett County Departments in preparation for winter
events. Please see the following requirements for this product.
i. This bulk product must be Sodium Chloride (NaCl): 95% by weight
B. Gwinnett County plans to order these bags per pallet.
C. Products should be able to perform at least negative 10 degrees.
Granular Calcium Magnesium Acetate 50-pound bag
A. Gwinnett County will be using this for application on our parking deck.
B. Chemical Composition Requirements
a. Calcium Magnesium Acetate 60-90%
b. Dolomite (CaMg(CO ) ) 5-20%
c. Corrosion inhibitors 1-5%
d. Anti-caking agents <32%2
C. Products should be able to perform at least negative 10 degrees.

BL058-26 Page 6
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
APPROX. UNIT UNIT TOTAL
ITEM # DESCRIPTION BRAND NAME & MFG. # DELIVERY A.R.O.
ANNUAL QTY SIZE PRICE PRICE
Bulk Sodium Chloride Safe-T-
1. 450 TONS Salt (F1400200000Z) or Ton $ $
approved equivalent
Granular Calcium Chloride and
2. 750 BAGS Magnesium chloride blend 50- Pound $ $
pound bag
Granular Calcium Magnesium
3. 40 BAGS Pound $ $
Acetate 50lb bag (Parking Deck)
4. 3,136 BAGS Sodium Chloride 50-pound Bag Pound $ $
Total Cost $
Company: _________________________________________________________________

BL058-26 Page 7
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE
BID.
BID SCHEDULE
Certification Of Non-Collusion in Bid Preparation
Signature Date
In compliance with the attached specifications, the undersigned acknowledges all requirements
outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by
the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of
the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated
point(s) within the time specified in the bid schedule. By submission of this bid, I understand that
Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should
select their preferred method of electronic payment upon notice of award. For more information on
electronic payments, please refer to the Electronic Payment information in the instructions to bidders.
Legal Business Name
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature
Printed Name
Telephone Number Fax Number
E-mail address
Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a
percentage increase/decrease is a part of the renewal options, please note this in the space provided
together with an explanation.
Renewal Option 1: % Increase % Decrease Explanation
Renewal Option 2: % Increase % Decrease Explanation
Renewal Option 3: % Increase % Decrease Explanation
Renewal Option 4: % Increase % Decrease Explanation
Company: _________________________________________________________________

BL058-26 Page 8
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has
been completed.
Note: References should be customized for each project, rather than submitting the same set of
references for every project bid. The references listed should be of similar size and scope of the project
being bid on. Do not submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Dates
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name

BL058-26 Page 9
BL058-26 Purchase of Ice Melt and Road Salt on an Annual Contract. Page 9
CODE OF ETHICS AFFIDAVIT
PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED
PRIOR TO EVALUATION.
In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned
bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge,
of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in
or with the bidder/proposer, its affiliates or its subcontractors:
1. __________________________________________________________________________________________
Company Submitting Bid/Proposal
2. Please select one of the following:
No information to disclose (complete only section 4 below)
Disclosed information below (complete section 3 & section 4 below)
3. If additional space is required, please attach list:
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
4. BY:
Authorized Officer or Agent Signature Sworn to and subscribed before me this
day of , 20
Printed Name of Authorized Officer or Agent
Title of Authorized Officer or Agent of Contractor Notary Public
(seal)
Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The
ordinance will be available to view in its' entirety at www.gwinnettcounty.com
7.14.17

BL058-26 Purchase of Ice Melt and Road Salt on an Annual Contract. Page 10
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration
Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the
Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization
program* [any of the electronic verification of work authorization programs operated by the United States Department of
Homeland Security or any equivalent federal work authorization program operated by the United States Department of
Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act,
in accordance with the applicability provisions and deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with
the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County
Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the
Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a
substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each
such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform
such service.
_________________________________________ _____________________________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Street Address
_________________________________________
City/State/Zip Code
_____________________________________ _____________________________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
For Gwinnett County Use Only:
__________________________________________
Title of Authorized Officer or Agent of Contractor
Document ID #________________
___________________________________________
Issue Date: ___________________
Printed Name of Authorized Officer or Agent
Initials: ______________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 20_______
________________________________________________
Notary Public
My Commission Expires: ___________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S. Citizenship
and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).