Bio-Solids Trucking Services

COUNTY OF MOORE
NORTH CAROLINA
REQUEST FOR PROPOSALS
ISSUE DATE: May 1, 2026 RFP#: 2026-08
TITLE: WASTEWATER BIO-SOLID TRUCKING SERVICES
ISSUING DEPARTMENT: County of Moore
Attn: Terra Vuncannon
103 W. Saunders Street
Carthage, NC 28327
Sealed Proposals will be received until Thursday, May 14, 2026 at 4:00 pm from qualified
vendors for Wastewater Bio-Solid Trucking Services for the County of Moore Water Pollution
control Plant. All inquiries for information concerning Instructions for Proposals, Bid
Submission Requirements or Procurement Procedures shall be directed to (in writing):
Terra Vuncannon, Purchasing Manager
1 Courthouse Square
Carthage, NC 28327
(910) 947-4017 (Telephone)
tvuncannon@moorecountync.gov
Sealed Proposals shall be mailed via FedEx/UPS or hand delivered to the Issuing
Department shown above, and the envelope shall bear the name and number of this
Request for Proposal. It is the sole responsibility of the Bidder to ensure that its bid reaches
the Issuing Department by the designated date and hour indicated above. For your
convenience, a Bid Drop-Off Box is located in the lobby at 103 W. Saunders Street,
Carthage, NC 28327.
In compliance with the Request for Proposals and to all the terms and conditions imposed
herein, the undersigned offers and agrees to furnish the services described in accordance
with the attached signed bid.
Firm Name: _________________________________________ Date: ____________________
Address: ____________________________________________ Phone: ___________________
____________________________________________ By: ______________________
(typed)
By: ______________________
(signed)
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TABLE OF CONTENTS
INSTRUCTIONS TO PROPOSERS Page 3
BACKGROUND/SCOPE OF WORK Page 6
PROPOSAL FORM Page 7
NON-COLLUSION AFFIDAVIT Page 8
E-VERIFY AFFIDAVIT Page 9
W-9 FORM Page 10
SAMPLE CONTRACT Page 11
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INSTRUCTIONS FOR PROPOSALS
1. Proposals shall be submitted to the Issuing Department on the enclosed Proposal Form. In
order for a proposal to be considered, it shall be based on the terms, conditions and
specifications contained herein and shall be a complete response to this RFP. The County
reserves the right to make an award in whole, or in part, and to reject and all proposals, and to
waive any informality in proposals unless otherwise specified by the Bidder. The Bidder shall
sign the bid correctly and bids may be rejected if they show omissions, alterations of form,
additions not called for, conditional bids or any irregularities of any kind.
2. All labor costs, direct and indirect, shall have been determined and included in the proposal.
The cost and availability of all equipment, materials, and supplies associated with performing
the services described herein shall have been determined and included in the proposal. Do not
include sales tax in bid figures. The County pays sales tax and will add this to your bid figures
separately when invoices are paid. All price quotes shall include delivery to the delivery point,
installation and set-up charges, as necessary. Goods shall be set in place ready for owner's use.
All goods shall be new and of average quality. No remanufactured, refurbished or used goods
will be accepted. Appropriate product information (e.g. brochures, catalog cuts, etc.) shall be
included with the proposal.
3. After the RFP issue date, all communications between the Issuing Department and prospective
Bidders shall be in writing. No oral questions shall be accepted. Any inquiries, requests for
interpretation, technical questions, clarifications, or additional information shall be directed to
Terra Vuncannon at tvuncannon@moorecountync.gov or at the address listed on page one of
this solicitation. All questions concerning this RFP shall reference the RFP number, section and
page number. Questions and responses affecting the scope of the goods will be provided to all
prospective Bidders by issuance of an Addendum. All written questions shall be e-mailed to
tvuncannon@moorecountync.gov no later than 10:00 am Wednesday, May 6, 2026. Please
include "RFP 2026-08" in the subject header of e-mail. NO EXCEPTIONS.
so
4. The County will not be responsible for any oral instructions. Should a Bidder find
discrepancies in, or omissions from the documents, or should be in doubt as to their meaning,
s/he should at once notify the Issuing Department, and a written addendum shall be issued.
Acknowledgement of any Addendum received during the time of the bidding shall be noted on
the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall
become a part thereof.
5. Proposals will be examined promptly after opening and award will be made at the earliest
possible date. The prices quoted must be held firm, and no bids may be withdrawn until 90
days after bid opening date. The County reserves the right to conduct any test/inspection it may
deem advisable to ensure services/materials/supplies/equipment, as appropriate, conform to
specifications.
6. Pursuant to North Carolina General Statutes Section 143-129, "award shall be made to the
lowest responsible Bidder or Bidders, taking into consideration quality, performance and the
time specified in the proposals for the performance of the contract."
7. The materials/supplies/equipment furnished under any resulting contract shall be covered by
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the manufacturer's most favorable commercial warranty. Each Bidder shall plainly set forth the
warranty for the goods in the bid. Operations and maintenance manuals for equipment shall
also be provided, as appropriate.
8. All purchases for goods or services are subject to the availability of funds for this purpose.
9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing and
competitive bidding, are made a part hereof.
10. The County of Moore is committed to creating and maintaining an environment free from
harassment and other forms of misconduct that fundamentally compromise the working
environment of the County. All contractors performing work/services at a County facility shall
take all necessary steps to assure that none of its employees engage in harassment or
intimidation relating to personal beliefs or characteristics of anyone on the County's premises,
including but not limited to, race, religion, age, color, sex, national origin or disability. Such
harassment is unacceptable and will not be condoned in any form at the County of Moore. If
such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future
occurrence. This policy shall be strictly enforced.
11. For all the work being performed under this Contract, the County of Moore has the right to
inspect, examine, and make copies of any and all books, accounts, records and other writing
relating to the performance of the work. Audits shall take place at times and locations mutually
agreed upon by both parties, although the vendor/contractor must make the materials to be
audited available within one (1) week of the request for them.
12. The Bidder agrees that it will not identify the County of Moore as a client in any other
proposal, resume, or informational brochure without first requesting and obtaining, in writing,
the permission of the County of Moore Board of Commissioners.
13. All Bidders must complete and submit the Non-Collusion and E-Verify affidavits with their bid
package.
14. The County of Moore reserves the right to reject any and all proposals. It further reserves the
right to waive informalities insofar as it is authorized so to do where it deems it advisable in
protection of the best interests of the County.
15. Proposals will be tabulated, reviewed and a recommendation presented to the County of Moore
Board of Commissioners for their approval.
16. Any and all exceptions to the Specifications must be stated in writing, giving complete details
of what is to be furnished in lieu of requested Specifications.
17. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole
or in part, without penalty, upon forty-five (45) days notices to the Vendor(s). Any contract
cancellation shall not relieve the Vendor(s) of the obligation to deliver any outstanding services
issued prior to the effective date of the cancellation.
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18. Vendor must have current experience with scope of work in the state of North Carolina.
19. Vendor must be registered with the Secretary of State of North Carolina.
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Background and Scope of Work
Moore County WPCP is requesting a quote for the trucking of Wastewater bio-solids from our facility
to Anson Waste Management Facility. We are requesting approximately 6000 tons of bio-solids to be
removed from our facility, per fiscal year (July 1, 2026 - June 30, 2027 and July 1, 2027 - June 30,
2028). The Moore County WPCP has already secured a special waste disposal agreement and will pay
the tipping fee directly to the Landfill. The landfill is approximately 50 miles from our facility. Quotes
should be provided in cost per ton.
When quoting the project please consider the following:
Tipping will need to be done during the landfill's scale house hours: Monday thru Friday, 7:00am
to 2:00pm. (Occasionally 2:30pm with scale house notification)
o Additional landfill requirements are:
Loads must be spaced at least 1/2 hour apart.
Moore County WPCP will provide loading of the bio-solids with our equipment into your trucks
OR you may bring your own equipment and load your own trucks.
o If Moore County staff loads trucks with our equipment, the tonnage loaded will be at the
discretion of the equipment operator to prevent spillage.
Hauling for this project should begin July 1, 2026.
Hauler should expect to remove approximately 6000 tons of bio-solids by June 30, 2027 and
another 6000 tons from July 1, 2027 thru June 30, 2028.
Loading hours will be 5:00 am to 6:00 pm. Trucks/trailers may be left onsite overnight for loading.
Clean up of any bio-solids spilled after leaving the Moore County WPCP and before arriving at the
landfill will become the responsibility of the trucking company.
Bids should be provided in "COST PER TON". A fuel surcharge table may be added to your bid.
The table should include % increase based on average fuel cost.
Address of Moore County WPCP:
1094 Addor Road
Aberdeen, NC 28315
(910) 281-3146
Address of Anson Landfill:
375 Dozer Drive
Polkton, NC 28135
(704) 694-6900
(Just west of Wadesboro on HWY 74)
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PROPOSAL FORM
Sealed Proposals will be received until 4:00 pm on Thursday May 14, 2026 at 103 W. Saunders Street,
Carthage, NC 28327. For your convenience a Bid Drop-Off Box is located in the lobby at 103 W.
Saunders Street (marked for bids only). Opening will not be public.
Use this form only for submitting proposals. In submitting your proposal, keep in mind that any
alterations, changes in proposal format, etc. will make it difficult to evaluate proposals. All items should
be in the units, quantities, units of measurement, etc. specified. Do not submit alternates unless requested.
The County of Moore shall reserve the right to reject any or all proposals.
TOTAL COST PER TON (July 1, 2026 - June 30, 2027): $___________________________
TOTAL COST PER TON (July 1, 2027 - June 30, 2027): $ __________________________
Additional Information:
1. Landfill hours-acceptable times for first load and last load ________________________
2. Maximum number of tons acceptable per day ________________________
3. Is it acceptable to mix rags (from bar screen) into the bio-solids for disposal __________
4. Destination tipping site - physical address ____________________________________
____________________________________
____________________________________
____________________________________
The following documents must be included to be considered a responsive bid:
1. Signed and completed bid form
2. Non-Collusion Affidavit
3. E-Verify Affidavit
4. W-9
The County may award a contract for all or part of the items specified.
I certify that the contents of this bid are known to no one outside the undersigned, and to the best of my
knowledge all requirements have been complied with.
Date ____________________ Authorized Signature __________________________________
Authorized Signatory E-mail: ______________________________________________________
Receipt of the following addendum is acknowledged:
Addendum No. _________________ Date: ______________________
Addendum No. _________________ Date: ______________________
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COUNTY OF MOORE
NON-COLLUSION AFFIDAVIT
State of North Carolina
County of Moore
I _______________________________________, being first duly sworn, deposes and says that:
He/She is the __________________________ of ____________________________, the
Bidder that has submitted the attached bid;
He/She is fully informed respecting the preparation and contents of the attached bid and
of all pertinent circumstances respecting such bid;
Neither the said Bidder nor any of its officers, partners, owners' agents, representatives,
employees or parties of interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a
collusive or sham bid in connection with the contract for which the attached bid has been
submitted or to refrain from bidding in connection with such contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with
any other Bidder or to fix overhead, profit or cost element of the bid price of any other Bidder
or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage
against the County of Moore or any person interested in the proposed contract; and,
The price or prices quoted in the attached bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
___________________________________
Title
State of North Carolina
County of _________________
Subscribed and sworn before me,
This ______ day of __________, 2026
_______________________________
Notary Public
My commission expires: _______________________
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Moore County E-Verify Affidavit
STATE OF NORTH CAROLINA
AFFIDAVIT
COUNTY OF MOORE
I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of
________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn
hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of
Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work
authorization of newly hired employees pursuant to federal law in accordance with NCGS 64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in
the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS64-
26(a).
3. Employer is a person, business entity, or other organization that transacts business in this State and that employs
25 or more employees in this State. (mark Yes or No)
a. YES _____, or
b. NO _____
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer
will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
Executed, this ____ day of _______________, 2026.
Signature of Affiant
Print or Type Name: _________________________
State of North Carolina
County of _____________
Signed and sworn to (or affirmed) before me, this the _____
day of ________________, 2026.
My Commission Expires:
Notary Public
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(Affix
Official/Notarial
Seal)

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