Bio-Solids Hauling

City of Summerville
P. O. Box 180. Summerville, GA 30747
Phone: 706-859-0900
Web: http://www.summervillega.org
CITY OF SUMMERVILLE
REQUEST FOR PROPOSALS
Bio-Solids Hauling
RFP-2026-124-Bio-Solids Hauling
Sealed proposals will be received by the City of Summerville, 120 Georgia Ave.,
Summerville, Georgia 30747 until 2:00 p.m. on 05/19/2026 for Bio-Solids Hauling. All
proposals must be good for 60 business days. All proposals are subject to the provisions
of the conditions outlined in this document. Proposals shall be opened promptly on the
same day at 2:00 p.m. at the City Hall, Council Room, and their contents will be made
public for the information of the Respondents, and others properly interested. The
proposals will not be awarded until the applicable designated city officials have had
ample time to review each proposal. Proposals must be submitted in sealed envelopes
with "RFP-2026-124-Bio-Solids Hauling" clearly marked on the outside of the envelope
for easy identification by the City of Summerville. Any proposals received later than the
specified time will not be accepted/considered. The City will not be responsible for late
submissions caused by the postal service, other carriers, or any other delivery problems
regardless of the reason.
Proposals submitted by USPS should be addressed to:
City of Summerville
PO Box 180
Summerville, GA 30747
ATTN: PURCHASING AGENT
Proposals submitted by Federal Express, United Parcel Services, etc. and should be
addressed to: City of Summerville
120 Georgia Ave
Summerville, GA 30747
ATTN: PURCHASING AGENT
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The City of Summerville reserves the right to engage in discussions with or request
additional information from any or all responsible Respondents who submit proposals
which appear to be eligible for the award, for the purpose of clarification to assure full
understanding of and responsiveness to the RFP requirements herein. In the event the
City elects to negotiate a contract with the successful vendor, any contract shall contain,
at a minimum, the term and conditions (or substantially the same term and conditions) as
hereinafter stated. The City reserves the right, in its sole discretion, to reject all
submissions, reissue a subsequent RFP, terminate, restructure or amend this procurement
process at any time. The final selection and contract negotiation rest solely with the City.
This solicitation does not commit the City of Summerville to award a contract/purchase
order, to pay any costs incurred in the preparations of a proposal, or to procure or contract
for services. The City of Summerville reserves the rights to reject any and all responses,
to cancel this solicitation, and to make an award deemed in its own best interest.
INSTRUCTIONS FOR PROPOSALS:
All Proposals must include:
1. Signed Proposal
2. Signed Certificate of Non-Discrimination
3. Signed E-Verify Compliance Affidavit
4. Signed Save Compliance Affidavit
5. Request for Taxpayer I.D. Number (W-9)
6. Certificate of Insurance
7. Contractor Affidavit (If using Sub-Contractors, we require a Contractor Affidavit
from each Sub-Contractor)
8. Bid Bond Required: none
Signed Proposals
All proposals must be signed by an authorized officer or agent of the company submitting
the proposal and delivered in sealed envelopes to City Hall no later than the time and
dates indicated above. Proposals received after the time and date indicated above will not
be considered. Faxed proposals will not be accepted under any circumstances. The City
will assume no responsibility for oral instructions or suggestions. All official
correspondences in regard to the specifications should be directed to and will be issued
by the designated City official. No oral statement of any person shall modify or otherwise
change, or affect the terms, conditions or specifications stated in the resulting contract.
The City of Summerville shall not be legally bound by any amendment or interpretation
RFP-2026-124-Bio-Solids Hauling
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that is not in writing. The City will rank, based upon the evaluation criteria, all
responsible and responsive vendors.
The City will begin negotiations with the top-ranked vendor or vendors and will continue
with negotiation down the ranking until a satisfactory contract with the City is finalized if
any. The terms and conditions of the contract will be no less advantageous than the
provisions of the RFP or the Vendor's proposal. The City reserves the right to make a
partial award or to split the award at its sole discretion.
DEFINITIONS:
Responsible Respondent means a respondent who has the capability in all respects to
fully perform contract requirements and the integrity and reliability, which will assure
good faith performance.
Responsive Respondent means a respondent who has submitted a bid, which conforms in
all material respects to the Request for Proposal.
CHANGES:
Any changes to the specifications in this request for proposal package shall be in writing
and an addendum will be distributed to all prospective respondents so each respondent
can compete equitably.
Any changes in this request for proposal after the purchase order/contract agreement has
been awarded must be with the written consent of the designed city official or the City
Manager; otherwise, the responsibility for such changes lies with the vendor.
INQUIRIES:
Questions concerning this Request for Proposals (RFP) should be directed to the
Wastewater Superintendent at 706-936-1071 or by email at jkeen@summervillega.org.
The deadline for the submission of all inquiries is 05/12/2026. Any changes to the
specifications in the proposal package shall be in writing and an addendum will go out to
all prospective respondents so each vendor can compete equitably.
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AWARD OF CONTRACT:
Selection shall be made of one or more Respondents deemed fully qualified and best
performing among those submitting bids. Negotiations shall be conducted with the
Respondents so selected. Price shall be considered, but may not be the sole determining
factor. After negotiations have been conducted with each Respondent so selected, the
City shall select the Respondent(s), which in its opinion, has made the best bid, and
recommend that a contract(s) be awarded to the Respondent.
All contracts shall be in accordance with the laws of the State of Georgia. The City of
Summerville may cancel this RFP; reject proposals or any portion thereof at any time
prior to an award, and is not required to furnish a statement of the reason why a particular
bid was not deemed to be the most advantageous.
EVALUATION PROCEDURE:
All proposals will be evaluated and ranked by the City of Summerville. Negotiations
and/or award of a contract may be initiated without further contact with the other
Respondents.
BASIS FOR AWARD:
A committee of the City of Summerville Staff will review RFP submittals and will make
its recommendation. The Committee may make such reasonable investigation, as it
deems proper and necessary to determine the ability of the Respondent to perform the
work/services.
SELECTION PROCESS:
The City shall select the most qualified Respondent. Each response shall be subject to
the same review and evaluation process.
INSURANCE REQUIREMENTS:
The successful respondent shall agree to hold harmless, indemnify and defend the City of
Summerville, its agents, and employees from any claims for property damages or
personal injury (including death resulting therefrom). Such claims are not limited to
actual, consequential, incidental or punitive damages. The successful respondent shall
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agree to maintain sufficient comprehensive general liability insurance in the amount of
$1,000,000.00 per occurrence and $1,000,000.00 per person. Proof of such insurance
shall be given to the City by an appropriate certificate-of-insurance issued by the
successful respondent's insurance agent. The successful respondent shall maintain
vehicle liability insurance with minimum combined single limits of $1,000,000.00 per
occurrence.
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SCOPE OF SERVICES :
The City of Summerville, Ga is requesting proposals for the hauling of Bio-Solids
from the Wastewater Treatment Plant at 470 Red Oak Rd Summerville, To the Sand
Valley Landfill in Collinsville, Ala.
This Request for Proposals should be quoted per ton, not per load. Weigh tickets from the
landfill will be used to calculate the amount hauled. The City of Summerville will be
responsible for the disposal fees from the landfill. The Wastewater Treatment Plant
generally produces on average 210 tons per month.
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CERTIFICATE OF NON-DISCRIMINATION
In connection with the performance of work under this contract, the vendor agrees as follows:
The vendor agrees not to discriminate against any employee or applicant for employment because of
race, creed, color, sex, national origin, ancestry, or disability. The vendor shall take affirmative action
to insure that employees are treated without regard to their race, creed, color, sex, national origin,
ancestry, or disability. Such action shall include, but not be limited to the following: employment,
upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay
or other compensation and selection for training, including apprenticeship.
In the event of the vendor's non-compliance with this non-discrimination clause, the contract may be
cancelled or terminated by the City of Summerville. The vendors may be declared, by the City of
Summerville, ineligible for further contracts with the City of Summerville until satisfactory proof of
intent to comply shall be made by the vendor.
The vendor agrees to include this non-discrimination clause in any sub-contracts connected with the
performance of this agreement.
_________________________________________
Vendor
_________________________________________
Signature
_________________________________________
Title
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City of Summerville, Georgia
E-Verify Compliance Affidavit
STATE OF GEORGIA
COUNTY OF _______________
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91,
stating affirmatively that the individual, firm or corporation which is engaged in the physical
performance of services on behalf of the City of Summerville, Georgia has registered with, is authorized
to use and uses the federal work authorization program commonly known as E-Verify, or any
subsequent replacement program, in accordance with the applicable provisions and deadlines established
in O.C.G.A. 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work
authorization program throughout the contract period and the undersigned contractor will contract for
the physical performance of services in satisfaction of such contract only with subcontractors who
present an affidavit to the contractor with the information required by O.C.G.A. 13-10-91(b).
Contractor hereby attests that its federal work authorization user identification number and date of
authorization are as follows:
________________________________ ________________________________
Federal Work Authorization User ID Number Signature (if less than 10 employees)
________________________________ ________________________________
Date of Authorization Name of Contractor/Company
________________________________ ________________________________
Name of Project Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on ________ day of __________________, 20____.
_______________________________ ________________________________
Signature of Authorized Officer or Agent Printed Name of Officer or Agent
Subscribed and sworn before me
This ______ day of _________________, 20______.
__________________________________________
My Commission Expires: ______________________
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CITY OF SUMMERVILLE, GEORGIA
SAVE COMPLIANCE AFFIDAVIT
O.C.G.A. 50-36-1(f)(1)(B)
By executing this affidavit under oath, as an applicant for a Contract, as referenced in O.C.G.A. 50-36-
1, from the City of Summerville, Georgia, the undersigned applicant verifies one of the following with
respect to my application for public benefit:
1) ___________ I am a United States citizen.
2) ___________ I am a legal permanent resident of the United States.
3) ___________ I am a qualified alien or non-immigrant under the Federal
Immigration and Nationality Act with an alien number issued by the
Department of Homeland Security or other federal immigration
agency.
My alien number issued by the Department of Homeland Security
or other federal immigration agency is: _____________________
The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has
provided at least one secure and verifiable document, as required by O.C.G.A. 50-36-1 (f)(1)(A), with
this affidavit.
The secure and verifiable document provided with this affidavit can best be classified as:
___________________________________________________________________________
In making the above representation under oath, I understand that any person who knowingly and
willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty
of a violation of O.C.G.A. 16-10-20, and face criminal penalties as allowed by such criminal statutes.
Executed on ________ day of __________________, 20____.
_______________________________ ________________________________
Signature of Authorized Officer or Agent Printed Name of Officer or Agent
Subscribed and sworn before me
This ______ day of _________________, 20______.
__________________________________________
My Commission Expires: ______________________
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