Hayward Area Recreation and Park District
Bid Set - 03/27/26
Bid# 26-101
BIDWELL PARK & COMMUNITY CENTER RENOVATION
Project# 2-113-01/CAP18006
DOCUMENT 00 11 16
NOTICE TO BIDDERS/ INVITATION TO BID
1. Notice is hereby given that the governing board ("Board") of the Hayward Area Recreation and Park District
("District") will receive sealed bids for the following project:
BIDWELL PARK & COMMUNITY CENTER RENOVATION ("Project" or "Contract")
2. The Project involves, but is not limited to, the conversion and expansion of a former elementary school
building to a community center with assembly spaces, commercial kitchen, restrooms, AV equipment; and
renovation of 10 acres of parkland consisting of parking lots, children's play structure, basketball and
pickleball courts, outdoor fitness court, lighting, vehicular and pedestrian pathways, site furnishings,
bioretention basins, landscape and limited irrigation.
A.
Construction Estimate: $15,000,000
B.
Construction Duration: Eighteen (18) months
3. To bid on this Project, the Bidder is required to possess one or more of the following State of California
Contractor Licenses:
A-General Construction
B-Building
The Bidder's license(s) must be active and in good standing at the time of the bid opening and must remain so
throughout the term of the Contract.
4. Contract Documents are available on March 27, 2026, for review at the District's Administrative Offices. In
addition, Contract Documents are available for review at the following builders' exchanges:
Builder's Exchange of Santa Clara County (408) 727-4000 plans@bxscco.com
Bay Area Builder's Exchange
(510) 483-8880 planroom@bayareabx.com
Peninsula Builder's Exchange
(650) 591-4486 support@constructionplans.org
San Francisco Builder's Exchange
(415) 282-8220 deanna@bxofsf.com
Construction Bidboard
(800) 479-5314 planroom@ebidboard.com
Dodge Data & Analytics
(800) 727-0025 dodge.docs@construction.com
ConstructConnect
323.602.5079 x.73301 John.Fermiza@ConstructConnect.com
A list of these builders' exchanges is available at the District's Administrative Offices.
Contract Documents are also available for purchase for SEVEN HUNDRED AND SIXTY-FIVE DOLLARS ($765.00)
for a hard copy, or FORTY FIVE DOLLARS ($45.00) for a digital copy in PDF format, through the electronic plan
room service at East Bay Blueprint & Supply Co.:
website: http://www.ipdservices.com/clients/eastbay?HARD
email: ebbp@eastbayblueprint.com
Contract Documents may also be available from other sources, such as builders' exchanges, by their members.
However, all bidders, regardless of source for bid documents, must notify East Bay Blueprint & Supply Co., via
above email, to be listed as a plan holder. Only plan holders listed on the official Plan Holders List. maintained
by the East Bay Blueprint & Supply Co.• on behalf of the Hayward Area Recreation and Park District. will be
eligible to submit bids.
INVITATION TO BID
DOCUMENT 00 11 16- 1
Hayward Area Recreation and Park District
Bid Set - 03/27/26
Bid# 26-101
BIDWELL PARK & COMMUNITY CENTER RENOVATION
Project# 2-113-01/CAP18006
5. A mandatory pre-bid conferences and site visits will be held at 10:00 a.m. on Tuesday, April 7, 2026, and on
Thursday, April 9, 2026, at 175 Fairway Ave, Hayward, CA 94545. Only contractors bidding as a prime are
required to attend one of the mandatory pre-bid conference and site visits. Please meet in front of the
building. All participants are required to sign in at the pre-bid conference. The site visit is expected to take
approximately one and a half (1.5) hour. Failure to attend or tardiness will render bid ineligible.
6. All inquiries and questions should be emailed to:
Monty Boyd, Senior Bond Project Manager
boym@haywardrec.org
{510) 4551057
Last opportunity to submit questions will be Friday, April 24, 2026, 5:00 p.m. Questions shall be addressed to
all bidders via Addendum. The addendum will be posted before Friday, May 1, 2026. 5:00 p.m.
7. Sealed Electronic Bids will be received until 2:00 p.m. on Thursday, May 7, 2026. VIA EMAIL
bids@haywardrec.org
at or after which time the bids will be opened and publicly read aloud. Any claim by a bidder of error in its bid
must be made in compliance with section 5100 et seq. of the Public Contract Code. Any bid that is submitted
after this time shall be non-responsive and returned to the bidder.
Top three apparent bidders shall have three (3) days from Bid Opening to deliver required wet-signed
materials to the District Office, located at 1099 E Street, Hayward, CA 94541.
8. All required components of a traditional, physical submission are also required in a successful electronic
submission.
Maximum size of electronic submittal is 20MB. If electronic package is larger than maximum size, Bidder is
responsible to deliver a download link before deadline, wherein required submittal materials can be
successfully downloaded. Bidder is responsible for the successful download of all material.
9. Each Bidder will receive a confirmation that the submission has been received. However, no review or
examination can occur until after the posted Bid Due Date and Time.
10. All bids shall be on the form provided by the District. Each bid must conform and be responsive to all
pertinent Contract Documents, including, but not limited to, the Instructions to Bidders.
11. All interested parties will be able to join the broadcast of this "virtual opening" a minimum of 15 minutes
before posted deadline, via computer or telephone:
Join Zoom Meeting
https://us02web.zoom.us/j/87104146834?pwd=JU3woWBa92rnp8j0aEEXXugE5fTYel.1
Meeting ID: 871 0414 6834
Passcode: 150350
One tap mobile
+16694449171,,87104146834# us
+16699006833,,87104146834# US {San Jose)
INVITATION TO BID
DOCUMENT 00 11 16- 2
