26-36001-001

SOLICITATION
26-36001-001
NEW AMBULANCE
Putnam County Board of Commissioners
117 Putnam Drive, Suite A
Eatonton, GA 31024
MAY 7, 2026
10:00 A.M.

PUTNAM COUNTY BOARD OF COMMISSIONERS
117 Putnam Drive, Suite A Eatonton, GA 31024
Tel: 706-485-5826 www.putnamcountyga.us
PUTNAM COUNTY
SOLICITATION # 26-36001-001
New Ambulance
The Putnam County Board of Commissioners requests sealed bids, good for
90 business days, for a New Ambulance.
Prospective bidders must obtain a bid package from the Putnam
County Board of Commissioners via the county website:
www.putnamcountyga.us/rfps
Proposals must be submitted on the proposal form issued by Putnam
County and contained in the bid package.
Proposals must be received by Thursday, May 7, 2026 at 10:00 a.m. The
proposals will be read at that time.
LOCAL AND MINORITY OWNED/OPERATED AND/OR WOMEN
OWNED/OPERATED BUSINESSES ARE ENCOURAGED TO SUBMIT PROPOSALS.
PUTNAM COUNTY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO
WAIVE ANY AND ALL TECHNICALITIES AND TO AWARD THE BID BASED ON
THE LOWEST AND/OR BEST INTEREST OF PUTNAM COUNTY.
04/16/2026 & 04/23/2026

PUTNAM COUNTY BOARD OF COMMISSIONERS
117 Putnam Drive, Suite A Eatonton, GA 31024
Tel: 706-485-5826 www.putnamcountyga.us
INSTRUCTIONS AND SPECIFICATIONS FOR BIDDERS:
SOLICITATION # 26-36001-001
NEW AMBULANCE
PUTNAM COUNTY, GEORGIA
SECTION 1 - GENERAL NOTICE
Sealed proposals for an AMBULANCE (SOLICITATION: 26-36001-001) will be received by the office of
the Board of Commissioners of Putnam County, Georgia, up to the hour of 10:00 A.M. local time, on
Thursday, May 7, 2026, at which time and place they will be publicly opened and read aloud. Bidders
are invited to be present.
SECTION 2 - BID DOCUMENTS
Copies of the Proposal, Specifications, Plans (if required) and other document forms may be obtained
from the office of the County Commissioners. Bidders are required to examine the same and satisfy
themselves that all requirements are fully understood.
SECTION 3 - BIDDING PROCEDURE
Bids shall be presented in a sealed envelope with the bid number (26-36001-001) and the name of the
company or firm submitting clearly marked on the outside of the envelope. IF SUBMITTING A
PHYSICAL BID, TWO PAPER COPIES AND ONE ELECTRONIC COPY MUST BE SUBMITTED. IF
SUBMITTING ELECTRONICALLY, ONE ELECTRONIC COPY MAY BE SUBMITTED VIA THE
COUNTY WEBSITE. Bids will not be accepted verbally, by fax or email. All appropriate blanks shall be
completed. Any interlineations, alteration, or erasure on the specification document shall be initialed
by the signer of the bid. Bidder shall not change the proposal form nor make additional stipulations on
the specification document. Any amplified or qualifying information shall be on the bidder's letterhead
and firmly attached to the bid document. Items in RED are requirements for bid consideration.
Bid prices shall be submitted on the Proposal Form included in the bid document.
Each bid must be legibly printed in ink or by printer, include the full name, business address, and
telephone number of the bidder and be signed in ink by the bidder, or signed electronically.
A bid by a firm or organization other than a corporation must include the name and address of each
member.
A bid by a corporation must be signed in the name of such corporation by a duly authorized official
thereof.
No bidder shall submit more than one proposal nor submit two or more proposals under different names.
Putnam County BOC Page 1 of 5 Instructions

In order to be considered, the outside of the sealed envelope must be clearly marked with
the offeror's name, address and phone number, the project number, name of the project for
which the proposal is being submitted, and the bid opening date and time of Thursday, May
7, 2026 at 10:00 a.m. All proposals shall be delivered by a delivery service or in person to
Putnam County Board of Commissioners, 117 Putnam Drive, Suite A, Attn: County Manager,
Eatonton, GA 31024, or submitted electronically, on or before the time and date prescribed
above.
For your convenience, please use the label on the enclosed "Submittal Requirement" page.
Bids received after the time and date established for receiving bids will be rejected.
SECTION 4 - QUALIFICATION OF BIDDERS
All bidders shall provide a Work Resume and file it with their bid. The resume shall include
projects which are similar to the type of work being bid for which the bidder had direct
control over and was charged with full responsibility of the outcome.
SECTION 5 - ADDENDA
Addenda are written instruments issued by the County prior to the date for receipt of bids which modify
or interpret the specification document by addition, deletion, clarification, or correction.
Addenda will be mailed or delivered to all who are known by the County to have received a complete
set of specification documents. Potential bidders may return the "Potential Bidder Form" to ensure they
are notified of any addenda issued.
Copies of addenda will be posted on the county website and will also be available for inspection at the
office of the County Clerk.
No addendum will be issued later than forty-eight (48) hours prior to the date and time for receipt of
bids, except an addendum withdrawing the invitation to bid or an addendum which includes
postponement of the bid.
Bidders shall ascertain prior to submitting their bid that they have received all addenda
issued and they shall acknowledge receipt of addenda on the proposal form.
SECTION 6 - BIDDER'S REPRESENTATION
Each bidder by signing and submitting a bid, represents that the bidder has read and understands the
specification documents and the bid has been made in accordance therewith.
Each bidder for services further represents that the bidder is familiar with the local conditions under
which the work is to be done and has correlated the observations with the requirements of the bid
documents.
NON-COLLUSION AFFIDAVIT: By submitting a proposal, the bidder represents and warrants that such
bid is genuine and not a sham or collusion or made in the interest or in behalf of any person not therein
named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in
a sham bid, or any other firm, person or corporation to refrain from bidding and that the bidder has not
in any manner sought by collusion to secure to that bidder any advantage over any other bidder.
INTEREST OF: By submitting a proposal, the bidder represents and warrants that neither a
commissioner, administrator, manager, employee, nor any other person employed by PUTNAM COUNTY
or in any other way connected with the county has, in any manner, an interest, either directly or
indirectly, in the bid or in the contract which may be made under it, or in any expected profits to arise
therefrom.
Putnam County BOC Page 2 of 5 Instructions

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: By signing and submitting this bid, the bidder
certifies that the prices in this bid have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor; unless otherwise required by law, the prices
which have been quoted in this bid have not been knowingly disclosed by the bidder prior to bid opening
directly or indirectly to any other bidder or to any competitor; no attempt has been made, or will be
made, by the bidder to induce any person or firm to submit, or not to submit, a bid for the purpose of
restricting competition.
Various professions within the building industry are required by state law to be licensed. These
professions include electricians, plumbers, conditioned air contractors, low voltage contractors, utility
contractors, and certain residential and general contractors. Putnam County will be complying with
state laws and board rules regarding licensure. No bid or proposal for projects that require a
licensed professional will be accepted from unlicensed persons. In addition, the licensed
contractor must be the prime contractor on the project. It is not permissible for an unlicensed
individual/firm to subcontract with a licensed contractor. The validity of all licenses will be checked.
SECTION 7 - BIDDER'S SECURITY
BID BOND: No required.
PERFORMANCE BOND: Not required.
SECTION 8 - EQUAL OPPORTUNITY
Each bidder agrees that it shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, disability, national origin, age, or marital status. In the
employment of persons, bidder shall take affirmative action to ensure that applicants are employed and
that employees are treated during employment without regard to race, color, religion, sex, disability,
national origin, age, or marital status.
SECTION 9 - CLARIFICATION OF SPECIFICATION DOCUMENTS
Bidders shall promptly notify the County Manager of any ambiguity, inconsistency, or error which they
may discover upon examination of the specification documents.
Bidders desiring clarification or interpretation of the Specification documents shall make a written
request which must reach the County Manager at least seven (7) calendar days prior to the date and
time for receipt of bids.
Interpretations, corrections, and changes made to the Specification Documents will be made by written
addenda. Oral interpretations or changes to the Specification Documents made in any other manner,
will not be binding on the County; and bidders shall not rely upon such interpretations or changes.
SECTION 10 - SCHEDULE
The ambulance shall be delivered to Putnam County as soon as possible following the Notice of Award,
but in no event later than that date which is 150 days from the date of the Notice of Award- unless
delayed from the specified chassis manufacturer. The bidder shall state the estimated delivery time on
the Official Bid Form in the space provided. Putnam County shall be notified at least forty-eight (48)
hours in advance of the delivery date and time.
SECTION 11 - BID EVALUATION AND AWARD
The signed bid proposal shall be considered an offer on the part of the bidder. Such offer shall be
deemed accepted upon issuance, by the County, of purchase orders, contract award notifications, or
other contract documents appropriate to the work.
No bid shall be modified or withdrawn for a period of ninety (90) calendar days after the time and date
established for receiving bids and each bidder so agrees in submitting the bid.
Putnam County BOC Page 3 of 5 Instructions

Award will be made to the vendor submitting the lowest responsive and responsible bid. The Putnam
County Board of Commissioners reserves the right to reject any or all bids, to waive technicalities and
to re-advertise or make an award as deemed in its best interest. The written bid documents supersede
any verbal or written prior communication between the parties.
SECTION 12 - CONTRACT AND BOND
After the acceptance of the bid, the successful bidder must execute a written Contract between the
bidder and the County; such contract will incorporate the County's contract documents and be on forms
provided by the County.
SECTION 13 - INSURANCE
All bidders shall take special note of the attached insurance sheet titled "Insurance Clause
for all County Contracts."
The successful bidder must provide proof of insurance in accordance with the contract
documents.
SECTION 14 - INDEMNIFICATION
The bidder shall indemnify and hold harmless the County, its members, its officers, and employees from
and against all claims, damages, losses, and expenses, including, but not limited to attorney's fees
arising out of or resulting from the performance of the contract, provided that any such claim, damage,
loss, or expense is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction
of tangible property other than goods, materials, and equipment furnished under this contract, including
the loss of use resulting therefrom; is caused in whole or part by any negligent act or omission of the
bidder, any subcontractor, or anyone directly or indirectly employed by any one of them or anyone for
whose acts made by any of them may be liable, regardless of whether or not it is caused by a party
indemnified hereunder.
In any and all claims against the County or its members, officers or employees by an employee of the
bidder, any subcontractor, anyone directly or indirectly employed by any of them or by anyone for whose
acts made by any of them may be liable, the indemnification obligation listed above shall not be limited
in anyway by any limitation of the amount or type of damages, compensation, or benefits payable by
or for the bidder or any subcontractor under worker's or workmen's compensation acts, disability benefit
acts, or other employee benefit acts.
SECTION 15 - LAWS
The Laws of the State of Georgia shall govern the rights, obligations, and remedies of the Parties under
this proposal and any agreement reached as a result of this process.
SECTION 16 - INDEPENDENT CONTRACTOR
It is the express intent of the parties that this Contract shall not create an employer-employee
relationship, and the Contractor, or any employee or other person acting on behalf of Contractor in the
performance of this Contract, shall be deemed to be independent contractor(s) during the entire term
of this Contract or any renewals thereof. Contractor shall be responsible for all compensation and
benefits payable to Contractor's employee(s) under this Contract and Contractor's employees shall not
be entitled to any compensation from County or to any benefits made to their employees, including, but
not limited to, overtime, vacation, retirement benefits, workers' compensation, sick leave, or injury
leave. Contractor shall also be responsible for maintaining workers' compensation insurance,
unemployment insurance, and for payment of all federal, state, local and any other payroll taxes with
respect to the employee's compensation.
SECTION 17 - CERTIFICATION
By signing and submitting a proposal, the bidder certifies that they have carefully examined the plans
for this project and the applicable federal, state, and local regulations and the special provisions included
in and made a part of this proposal, and have also personally examined the site of the work. If awarded,
the bidder further proposes to execute the contract agreement described in the specifications as soon
as the work is awarded.
Putnam County BOC Page 4 of 5 Instructions

SECTION 18 - DRUG-FREE WORK PLACE CERTIFICATION
By signing and submitting a proposal, the bidder certifies that the provisions of Code Sections 50-24-1
through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-free Work Place Act",
have been complied with in full. The bidder further certifies that:
(1) A drug-free work place will be provided for the contractor's employees during the performance of
the contract; and
(2) Each contractor who hires a subcontractor to work in a drug-free work place shall secure from that
subcontractor a written certification that a drug free work place will be provided for the subcontractor's
employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of Code
Section 50-24-3.
Also, they further certify that they will not engage in the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana during the performance of the
contract.
SECTION 19 - SECURITY AND IMMIGRATION COMPLIANCE
It is further certified that pursuant to O.C.G.A. 13-10-91 I and all contractors and sub-contractors
performing work under this Agreement are in compliance with the Federal Work Authorization Program.
Prime contractors and sub-contractors may participate in any of the electronic verification of work
authorization programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of Homeland
Security to verify information of newly hired employees, pursuant to the Immigration Reform and
Control Act of 1986 ("IRCA"). Contractor Affidavit, Subcontractor Affidavit (if applicable), and
Sub-subcontractor Affidavit (if applicable) must be completed and turned in with your bid.
It is further certified that pursuant to O.C.G.A. 50-36-1 I am a United States citizen, a legal permanent
resident of the United States, or a qualified alien or non-immigrant under the Federal Immigration and
Nationality Act with an alien number issued by the Department of Homeland Security or other federal
immigration agency. Affidavit must be completed and turned in with your bid, along with a
copy of your driver's license.
SECTION 20 - PAYMENTS
Contractor shall be paid by and in accordance with Putnam County payment regulations. Putnam County
will strive to take advantage of all discounts offered for prompt payment, therefore, indicate all discounts
on monthly invoices. Invoices shall not be submitted more frequently than once a month.
SECTION 21 - SPECIFICATIONS
Putnam County is seeking proposals for a NEW Ambulance as described on the following pages.
Putnam County BOC Page 5 of 5 Instructions

MODULAR BODY
QTY UOM PRODUCT NAME DESCRIPTION IMAGE NEW
1 Modular Body - Type I 12' The ambulance body 149"L x 96"W x72"H shall be constructed of custom
designed aluminum extrusions and aluminum plate. The ambulance body
shall be designed and engineered specifically as an emergency vehicle and
shall be built to meet the heavy-duty requirements of emergency service.
CHASSIS
QTY UOM PRODUCT NAME DESCRIPTION IMAGE NEW
1 Each Chassis - Dodge B4500
- 4x2 - Diesel - 84CA
1 Each Back Up Camera An OEM Dodge backup camera shall be ordered with
- OEM - Dodge the chassis and installed on the rear of the module. The
camera shall function with the digital display on the dash.
1 Each Chassis Add On #1 Non Standard Additional Chassis Add On
Ranch Hand full bumper replacement
1 Each Chassis Add On #2 Non Standard Additional Chassis Add On
LED Fog lights mounted in the cutouts of the Ranch Hand grille guard 6"-wired to upfitter switch
CHASSIS ADD ON
QTY UOM PRODUCT NAME DESCRIPTION IMAGE NEW
1 Set Wheels - OEM Price included in chassis price.
Aluminum - Dodge
1 Set Running Boards - Driver Black Luverne Grip Step.
& Passenger - Reg
Cab - NFPA (Standard)
Page 1 of 16

QTY UOM PRODUCT NAME DESCRIPTION IMAGE NEW
2 Each Lights - Grille - ION Whelen ION series Red LED warning light with clear lens
Red w Clear Lens and chrome flange installed on the front grill of the chassis.
LED (Standard)
Mount on brush guard
2 Each Lights - Grille - ION Whelen ION series White LED warning light with clear lens
White w Clear Lens LED and chrome flange installed on the front grill of the chassis.
2 Each Lights - Front
Intersection - 700 Red
LED w Clear Lens
WHELEN 400 RED WITH CLEAR LENS
1 Set Speaker - Whelen Whelen SA-315 siren speakers.
1 Each Suspension - Liquid CLASS (Compressible Liquid Adaptive Suspension System) Liquid Spring
Springs - Dodge Suspension System is a smart suspension system for Ambulances. Liquid-
B4500/B5500 based struts and an on-board processor to provide better handling and
control. System must provide a smoother, and softer ride. This reduced
Ambulance vibration increases comfort and lower maintenance costs.
1 Set Mud Flaps Set of heavy-duty, thick rubber material mud
flaps shall be as wide as the dual rear wheels.
1 Each Spare Tire A spare tire shall be provided with the chassis.
1 Each Alarm - Backup An audible alarm shall be installed to activate when the vehicle is placed into
reverse gear. There shall be installed on the front console and wired through
the vehicle electrical system, a momentary cutoff switch to disable the alarm.
1 Set Engine Block Heater The chassis engine block heater shall be wired to shoreline power.
- Wire - Shoreline
Page 2 of 16

CHASSIS CONSOLE
QTY UOM PRODUCT NAME DESCRIPTION IMAGE NEW
1 Each Console - Wood - A wood scorpion coated console with (2) cup holders and map
Gray (Standard) slot shall be provided between the driver and passenger seat.
1 Each Siren - (Standard) A Whelen dual tone siren shall be installed in the cab console.
1 Each Spotlight - Hand Held 12V handheld spotlight
1 Set Arm Rest - Adjustable Adjustable arm rest shall be mounted on the
- Scorpion Gray - driver and passenger side of the console.
Black Arm Pad
1 Each Glove Box - A 2-slot stainless steel glove box shall be installed at
Stainless Steel - Dual the customer specified location TBD during pre-build.
Mount on cab back wall
1 Each Console Add On #1 Chassis Console Add On
110V ON PASSENGER SIDE OF CONSOLE
L1 COMPARTMENT
QTY UOM PRODUCT NAME DESCRIPTION IMAGE NEW
1 Each L1 Compartment - Street Side Forward L1 Compartment
Single Door (Standard) Dimensions: 72"H (72" inside) x 20"W x 22"D
##Not Configurable with L1.5 Compartment
1 Each O2 Bracket Kit - Universal There shall be a Universal Zico Cylinder Bracket QRM-V O2 bottle
Cylinder w Ratchet mount to the back wall to allow the department to utilize both
Straps (Standard) "M" cylinder and "H" cylinder bottles. LOCATION=BACK WALL
Page 3 of 16