Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16ft Dump Body

CITY OF DUBLIN
INVITATION TO BID
BID #26-07-001
Issue Date: July 16, 2026
OPENING DATE AND TIME: August 17, 2026 at 2:00 PM
The City of Dublin will receive sealed bids for furnishing supplies or services at:
CITY OF DUBLIN PURCHASING OFFICE
702 E MADISON ST.
DUBLIN, GA 31021
Bids will be publicly opened and read on the above stated date and time, local time prevailing. Late
bids will not be accepted. No extension of the bidding period will be made. The City reserves the right
to award a bid to multiple bidders when more than one item appears in a bid package.
Purchase requested by: Public Works Dept.
ITEM SUPPLIES/SERVICES QTY. TOTAL COST
1. 2026-2027 10-Wheeler Cab &
Chassis with 16 ft. Dump Body
per attached specs 1 ea. $_______________
f.o.b. Dublin
**Delivery Time: ____________________________
**Warranty information for vehicles and equipment must be provided with bid
**W-9 must be provided with bid
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 1

In compliance with the above, the undersigned offers and agrees, if this bid is accepted within sixty (60)
calendar days from the date of opening, to furnish any and all of the items upon which prices are quoted,
at the price set opposite each item, delivered at the designated point(s) within the time specified in the
schedule. Items on bid are exempt from federal excise tax and Georgia sales and use tax. Title shall
pass to the City only upon actual receipt and acceptance of the items. In the event there is a discrepancy
between the unit price and the extended price, the unit price shall govern. Terms are N30. Bids will not
be accepted via facsimile or e-mail._________ (Please initial)
NAME & ADDRESS OF BIDDER SIGNATURE OF BIDDER
______________________________________ _________________________
______________________________________
______________________________________ _________________________
DATE
PHONE NUMBER & FAX NUMBER SIGNER'S NAME & TITLE (Type or Print)
______________________________ ____________________________________
______________________________ ____________________________________
E-Mail: _________________________
For information regarding this bid, contact David Sawyer, Purchasing Dir., at sawyerd@dublinga.org.
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 2

INSTRUCTIONS FOR BIDDERS
I. Bids must be received by the designated date and time.
Late bids will not be accepted.
II. Bids must be delivered to:
City of Dublin - Purchasing Department
P. O. Box 690
702 E Madison St. (31021)
Dublin, GA 31040
ATTN: Renee Allen
III. Bids must be sealed with the bid number clearly printed on the outside of the envelope.
IV. Bids must be complete and include:
A. Completed Bid Proposal Form
B. Executed Affidavit of Non-Collusion
C. Executed Bidder's Declaration
* All bids submitted shall be subject to acceptance or rejection and the City of Dublin specifically
reserves the right to accept or reject any or all bids, to waive any technicalities and formalities in the
bidding.
* Failure of the bidder to sign the bid or have the signature of any authorized representative or agent
on the bid/proposal IN THE SPACE PROVIDED may be cause for rejection of the bid. Signature
must be written in ink. Typewritten or printed signatures are not acceptable.
* All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of
errors.
* If only one bid is received, the bid will be forwarded to the Mayor and Council for a determination to
accept and award the bid or to reject and re-bid.
* Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the
form of cash, certified check, cashier's check or Surety Bond issued by a Surety Company licensed
to conduct business in Georgia.
* Bids must meet or exceed the specifications in order to be considered by the City of Dublin. Any
reference to brand name is to be considered generic. The City of Dublin reserves the right to award
a bid to more than one bidder when two or more items appear on the bid schedule. Awards will be
based on the lowest and best bid with local vendors within the City of Dublin receiving a 3%
preference. Payment terms are N30 unless otherwise stated in the bid.
* Bidders shall submit all required forms and information simultaneously with sealed bids, which forms
and information become a part of the property of the City of Dublin and will not be returned to bidders
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 3

unless a written request to withdraw is received prior to the designated date and time of the bid
opening.
* It shall be the responsibility of all bidders to indicate the brand name and model or series number
of the product offered and to furnish with their bid such specifications, catalog pages, brochures, or
other data that will provide an adequate basis for determining the quality and functional capabilities
of the product offered. Failure to provide the requested data or product demonstrations and/or
sample may be considered valid justification for rejection of bid.
* All bidders must be recognized and authorized dealers in the materials or equipment specified and
be qualified to advise in their application or use. A bidder at any time requested must satisfy the
Purchasing Office and City Council that he has the requisite organization, capital, plant, stock, ability
and experience to satisfactorily execute the contract in accordance with the provisions of the
contract in which he is interested.
* When requested, SAMPLES will be furnished free of expense, properly marked for identification
and accompanied by a list where there is more than one sample. The City reserves the right to
mutilate or destroy any samples submitted whenever it may be in the best interest of the City to do
so for the purpose of testing.
* The unauthorized use of patented articles is done entirely at risk of successful bidder.
* The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of
bidding only. The City may purchase more or less than the estimated quantity, and the vendor must
not assume that such estimated quantity is part of the contract.
* Only the latest model equipment as evidenced by the manufacturer's current published literature,
will be considered. Obsolete models of equipment not in production will not be acceptable.
Equipment shall be composed of new parts and materials. Any unit containing used parts or having
seen any service other than the necessary tests will be rejected. In addition to the equipment
specifically called for in the specifications, all equipment catalogued by the manufacturer as
standard or required by the State of Georgia shall be furnished with the equipment. Where required
by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest
inspection sticker of the Georgia Department of Revenue.
* A contract will not be awarded to any corporation, firm or individual who is, from any cause, in
arrears to the City or who has failed in any former contract with the City to perform work satisfactorily,
either as to the character of the work, the fulfillment of the guarantee, or the time consumed in
completing the work.
* Contracts may be cancelled by the City with or without cause with 30-day written notice.
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 4

BIDDER'S DECLARATION
The bidder understands, agrees and warrants:
* That the bidder has carefully read and fully understands the full scope of the specifications.
* That the bidder has the capability to successfully undertake and complete the responsibilities and
obligations in said specifications.
* That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to the
scheduled bid opening, but may not be withdrawn after such date and time.
* That the City of Dublin reserves the right to reject any or all bids and to accept that bid which will,
in its opinion, best serve the public interest. The City of Dublin reserves the right to award the bid
to separate bidders when more than one item appears on the schedule. The City of Dublin
reserves the right to waive any technicalities and formalities in the bidding.
* That the bidder understands that these specifications are the minimum requirements and must be
met or exceeded in order to be considered by the City of Dublin. The bidder acknowledges that
the item bid is suitable for the intended application.
* That by submission of this bid the bidder acknowledges that the City of Dublin has the right to
make any inquiry or investigation it deems appropriate to substantiate or supplement information
supplied by the bidder.
If a partnership, a general partner must sign.
If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed
to this bid.
BIDDER:
__________________________________ ______________________
Name Title
__________________________________ ______________________
Name Title
AFFIX CORPORATE SEAL (if applicable)
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 5

TERMS AND CONDITIONS - INVITATION TO BID
1. CHANGES: No change will be made to this invitation except by written modification by the City
Purchasing Office. Requests for changes must be in writing and received at least ten (10) calendar
days prior to the time set for opening of the bids.
2. FOB POINT: Bid price to include shipping, packing, crating, and unloading at the address in the BID
SCHEDULE. Title to remain with vendor until fully accepted by the City. Goods damaged or not meeting
specifications will be rejected and removed at vendor's expense. Concealed damaged goods to remain
the property of vendor until replaced or removed at City's direction. All bid responses received will be
F.O.B. Dublin. Due to volume of order, delivery shipment schedule will be coordinated between the
successful bidder and the City of Dublin.
3. RISK OF LOSS: Vendor agrees to bear all risk of loss, injury, and destruction of goods and materials
ordered herein which occur prior to delivery to include concealed damage; and such loss, injury, or
destruction shall not release vendor from any obligation.
4. BID IDENTIFICATION: All bids submitted as a result of this invitation must be returned in a sealed
envelope with the bid number on the envelope.
5. WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received
prior to the time and date set for the opening of bids. Negligence on the part of the bidder in preparing
his bid confers no right of withdrawal or modification of his bid after bid has been opened.
6. BID BONDS: A. Bid Bond: not required
B. Payment and Performance Bonds: not required
7. SITE INSPECTIONS: When applicable, bidders should inspect the site to ascertain the nature and
location of work and the general conditions which could affect the cost of the work. The City will assume
no responsibility for representations or understandings made by its officers or employees unless
included in this Invitation for Bid. While site inspections are not a mandatory requirement to submit a
proposal, vendors are urged to schedule inspections to ascertain all the requirements of this invitation.
8. AWARD OF CONTRACT: Awards will be made to that responsible bidder whose bid, conforming to
the Invitation for Bid, will be most advantageous to the City. Prices will not necessarily be controlling,
but quality, equality, efficiency, delivery, suitability of item(s) offered, maintainability, and reputation of
item(s) in general use will also be considered with any other relevant factors. The City reserves the
right to reject any and/or all bids submitted and to waive any technicalities or minor irregularities in bids
received. A written award, mailed (or otherwise furnished) shall be deemed to result in a binding
contract without further action by either party. Contract(s), if awarded, will be on a lump sum basis or
individual item basis, whichever is found to be in the best interest of the City of Dublin.
8.1: In accepting this contract, the vendor attests that he is in compliance with the
Nondiscrimination Clause contained in Section 202 of Executive Order 11246, as amended, relative
to equal employment opportunity for all persons without regard to race, color, religion, sex, or national
origin, and the implementing rules and prescribed by the Secretary of Labor, which is incorporated
herein by reference.
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 6

9. EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this invitation shall bind the bidder
to all Terms, Conditions, and Specifications set forth in this invitation. Bidders whose bids do not
conform should so note on a separate page if necessary and/or on the Bid Schedule. While the City
reserves the right to make an award to a nonconforming bidder when in the best interest of the City,
such awards will not be readily made, and bidders are urged to conform to the greatest extent
possible. No exceptions will be considered to have been taken by bidder unless it is properly set out
as provided above. No exception will be deemed to have been taken by the City unless incorporated
in an award resulting from this invitation and so stated.
10. BID RESULTS: Interested parties may request, in writing, a Bid Tabulation by sending a self-
addressed, stamped envelope with their request to City of Dublin Purchasing Department, P.O. Box
690, Dublin, GA 31040. Tabulations may also be requested by e-mail to sawyerd@dublinga.org.
11. PAYMENT: Payments will be made upon all items completed each month or completion of all
work and acceptance by City on invoices submitted and approved by the proper city representative
within thirty (30) days of receipt of invoice unless discounts apply (see item #13). Invoices are to be
submitted to: City of Dublin, P.O. Box 690, Dublin, GA 31040.
11.1 Itemize all invoices in full. Mail the original invoice to the address above. A shipping or
receiving ticket will be signed and a copy left with each delivery. Purchase order numbers must
appear on all delivery tickets and invoices.
11.2 Vendor must furnish delivery receipt identifying that this order has been delivered in
accordance with the specifications, quantities, and price as set forth on the purchase order. A City of
Dublin employee's signature must appear on the delivery receipt or invoice.
11.3 Items on this order are exempt from Federal Excise Tax and Georgia Sales and Use Tax.
A certificate will be furnished if requested. The CITY OF DUBLIN is exempt from taxes but the
successful bidder shall pay all taxes required of him by law and the CITY OF DUBLIN cannot exempt
others from tax.
11.4 Payment terms and provisions herein or otherwise found within the contract documents
supersede all provisions of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. chapter 11 ET.
SEQ.).
12. INQUIRIES REGARDING PAYMENT: All inquiries regarding payment of invoices are to be
directed to Accounts Payable at (478) 277-5018 or to City of Dublin, ATTN: Accounts Payable, P. O.
Box 690, Dublin, GA 31040.
13. DISCOUNTS: Prompt payment discounts offered for a period of less than fifteen (15) days will not
be considered in determining the low bidder on this invitation. However, such discounts, when
offered, will be taken provided payment is made within the time specified. Time, in connection with
discounts for prompt payments, will be computed from the date of acceptance of work for which
payment is claimed, or the date the correct invoice is received by the City, whichever is later.
14. EXECUTION OF CONTRACT: Subsequent to the award, the successful bidder will be presented
with a contract which may be in the form of a purchase order. Contract is to be executed with ten (10)
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 7

calendar days of from award notice. If the contract document is mailed, the date of presentation shall
be the postmark date.
15. INCLUSION: All items and/or services which are standard, expected, necessary, and/or routine to
such a project as this and not actually stated in this invitation will be the responsibility of the
successful bidder to provide at no other cost to the City unless so stated on the successful bidder's
proposal as additional cost items and accepted by the City at the time of the award and/or contract.
16. REGULATORY AGENCIES: Successful bidder will be responsible for all required permits or
licenses required by regulatory agency of the City, County, State, or Federal Governments. Further,
successful bidder will be responsible for meeting all requirements of any regulation(s) or guideline(s)
of any of the said governments or any independent agency recognized by said Government as
publisher of any such regulation(s) or guideline(s).
17. INDEPENDENT CONTRACTORS: The bidder represents to the CITY OF DUBLIN that he is fully
experienced and properly qualified to perform the functions provided herein and that he is properly
equipped, organized, and financed to perform such functions. The bidder shall finance his own
operations hereunder, shall operate as an independent contractor and not as an agent of the CITY
OF DUBLIN and nothing contained in this invitation or a contract resulting from same shall be
construed to constitute the bidder or any of his employees, agents, or subcontractors as a partner,
employee, or agent of the City nor shall either party have any authority to bind the other in any
respect; it being intended that each shall remain an independent contractor.
18. ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the successful bidder will not
assign, transfer, convey, or otherwise dispose of a contract that results from this invitation or his right,
title, or interest in or to the same, or any part thereof, without written consent of the City.
19. STARTING TIME: work will commence within the stated calendar days and commence in a
routine, orderly manner until completion and acceptance by the City.
20. INDEMNITY: Successful bidder agrees, if entering into a contract as a result of this invitation, to
defend, indemnify, and hold harmless the CITY OF DUBLIN from any and all courses of action or
claims of damages arising out of or related to bidder's performance or actions or those of his
employees or agents, under said contract.
21. TERMINATION: pursuant to O.C.G.A. 36-60-13, if applicable, any contract resulting from this
invitation, if not sooner terminated pursuant to the provisions of terminations contained herein, is
terminable by the CITY OF DUBLIN Council on December 31 of each calendar year during the term
of said contract, except that said contract shall be renewed automatically on such date, and without
any lapse, unless positive action is taken to terminate said contract by the Council in a public meeting
and such action entered in the Official Minutes of the CITY OF DUBLIN Council.
22. APPROPRIATION OF FUNDS: Initial contract and any continuation contract(s) will terminate
immediately and absolutely at any such time as there are no appropriated unobligated funds available
to satisfy the City's obligations under said contract(s).
23. CANCELLATION FOR CAUSE: Should either party fail to comply with the Terms and Conditions
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 8

of this contract, the aggrieved party must give, in writing, to the other party any complaint for non-
compliance to the Terms and Conditions of this contract. The other party shall have fifteen (15)
calendar days to correct the matter. If corrected to the satisfaction of both parties within the fifteen
(15) calendar days and stated in writing, then the contract will continue uninterrupted. Failure to
correct the matter will result in termination of this contract at the end of the thirty (30) calendar days
following the date of the initial letter of complaint.
24. LIQUIDATED DAMAGES: Any liquidated damages will be listed in the Special Terms and
Conditions.
25. COMMODITY STATUS: It is understood and agreed that materials delivered shall be new, of
latest design, and in first quality condition, that all bags, container, etc. shall be new and suitable for
storage; unless otherwise stated by the CITY OF DUBLIN.
26. USE OF TRADE NAMES: Reference to brand or trade names are for comparative purposes only.
Proposers may submit proposals on items from other manufacturers. In these instances, proposals
shall be accompanied with all descriptive information necessary for a thorough evaluation. Failure to
provide supporting data shall be cause for rejection.
27. DESCRIPTIVE INFORMATION: Unless otherwise specifically provided in the specifications,
reference to any equipment, material, article or patented process, by trade name, make or catalogue
number, shall be regarded as establishing a standard of quality and shall not be construed as limiting
competition.
28. TAXES: The City of Dublin is exempt from Federal Excise and State Sales Taxes.
29. LAWS/ORDINANCES: The Contractor shall observe and comply with all Federal, state, local and
municipal laws, ordinances, rules and regulations that would apply to this contract.
30. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original Bid Form(s) provided by the
Purchasing Department and enter information only in the spaces where a response is requested.
Bidders may use an attachment as an addendum to the Bid Form(s) if sufficient space is not available
on the original form for the bidder to enter a complete response. Any modifications or alterations to
the original bid documents by the bidder, whether intentional or otherwise, will constitute grounds for
rejection of a bid. Any such modifications or alterations a bidder wishes to propose must be clearly
stated in the bidder's proposal response and presented in the form of an addendum to the original bid
documents.
31. FORCE MAJEURE: In the event that either party shall be delayed or hindered in or prevented
from the performance required hereunder by reasons of strikes, lockouts, labor troubles, failure of
power, riots, insurrection, war, acts of God, or other reasons of like nature not the fault of the party
delayed in performing work or doing acts ("Permitted Delay"), such party shall be excused for the
period of time equivalent to the delay caused by such Permitted Delay. Notwithstanding the
foregoing, any extension of time for a Permitted Delay shall be conditioned upon the party seeking an
extension of time delivery written notice of such Permitted Delay to the other party within (10) days of
the event causing the delay.
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 9

CITY OF DUBLIN
P. O. BOX 690
DUBLIN, GA 31040
NO BID RESPONSE
IF FOR SOME REASON YOU ARE NOT BIDDING ON THIS PROPOSAL, PLEASE COMPLETE THE
FOLLOWING AND RETURN TO THE ADDRESS BELOW BEFORE THE BID DEADLINE STATED
ON THE ORIGINAL SCHEDULE.
REASON(S) FOR NO BID:
_____CANNOT SUPPLY AT THIS TIME
_____ENGAGED IN OTHER WORK
_____QUANTITY TOO SMALL
_____JOB TOO LARGE
_____CANNOT MEET REQUIRED DELIVERY
_____OPENING DATE DOES NOT ALLOW SUFFICIENT TIME TO PREPARE BID
_____EQUIVALENT NOT PRESENTLY AVAILABLE
OTHER REASON OR REMARKS:
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________
__________________________________ ________________________________
COMPANY OR FIRM NAME SIGNATURE
__________________________________ __________________
TITLE DATE
RETURN TO: CITY OF DUBLIN
PURCHASING DEPT.
PO BOX 690
DUBLIN, GA 31040
City of Dublin Bid #26-07-001 - 2026-2027 10-Wheeler Cab & Chassis with 16 ft. Dump Body 10