CITY OF HUTCHINSON
REQUEST FOR BID FORM
Page 1 of 2
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult
attached minimum and general specifications for requirements. This is not an order.
BID NUMBER: 19-88 BID SUBMITTAL DEADLINE: 1:00 P.M. CST on July 23, 2019
BID OPENING TIME: 1:30 P.M. CST on July 23, 2019
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY
MAIL, IN PERSON, OR BY FAX TO: The City of Hutchinson, Office of City Clerk, 125 East
Avenue B, P.O. Box 1567, Hutchinson, Kansas 67504-1567, OR FAX (620)694-1971.
RETURN PRIOR TO 1:00 P.M. CST on July 23, 2019. Bid not submitted pursuant to the conditions
set out in this request may be rejected. All bids received after the stated opening date and time will
not be considered. Bids will be publicly opened and read at the above stated time in the Public Works
Conference Room, 1500 South Plum, Hutchinson, Kansas
* The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to Purchasing
Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among venders to
accomplish the best gross price and to make the final decision as to acceptability of quality and price.
Thank You, Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 or (620)694-1900
DESCRIPTION ALL PER ATTACHED SPECIFICATIONS
• PLEASE PROVIDE INDIVIDUAL PRICES FOR ITEMS #1-6 ON THE ATTACHED SHEETS.
• PROVIDE A TOTAL BID IF ALL ITEMS LISTED ARE PURCHASED FROM YOUR COMPANY AT
• PLEASE COMPLETE THIS SHEET AND THE ATTACHED SHEET FOR COMPANY
• PLEASE RETURN THE “CERTIFICATE OF NON-DISCRIMINATION”/”CERTIFICATE OF PAID
PERSONAL AND REAL ESTATE TAXES” FORM WITH YOUR BID.
TOTAL BID IF ALL ITEMS LISTED ARE PURCHASED FROM YOUR COMPANY AT ONE
TIME, INCLUDING ALL DISCOUNTS:
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM ___________.
BIDDER COMPANY NAME
REMITTANCE ADDRESS (IF DIFFERENT):
BID FORM #19-88
PAGE 2 OF 2
ALL PER ATTACHED SPECIFICATIONS
SECTION #1 - MUELLER ONLY – NO SUBSTITUTES
12 1 ½” Ball Angle Meter Stop with Compression
12 2” Ball Angle Meter Stop with Compression
TOTAL FOR SECTION #1 (Items #1–2)…………………………………………………………………..
SECTION #2 -
FORD ONLY – NO SUBSTITUTES
6 2” Corporation Stop MIP, W/Comp.
TOTAL FOR SECTION #2 (Item #3)…………………………………………………………………..
SECTION #3 - SMITH BLAIR – NO SUBSTITUTES
8 8” x 1 ½” cc Double Strap Tapping Saddle OD 8.54 –
TOTAL FOR SECTION #3 (Item #4)…………………………………………………………………..
HYMAX COUPLING ONLY
20 6” Hymax Coupling
TOTAL FOR SECTION #4 (Item #5)…………………………………………………………………..
OPEN TO ALL
6. 100 ¾” X ½” Hex Bushing American Made Only
TOTAL FOR SECTION #5 (Item #6)…………………………………………………………………..
TOTAL BID IF ALL ITEMS LISTED (1-6) ARE PURCHASED FROM YOUR COMPANY AT ONE
TIME, INCLUDING ALL DISCOUNTS:
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of
Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended,
including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the
performance of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar
phrase to be approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of
K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled,
terminated or suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which
has become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or
suspended, in whole or in part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions
will be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of
the terms of this certificate.
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County
must be completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
COMPANY:___________________________________ NAME OF SIGNEE:______________________________________
TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
Tapping Sleeves & Repair Clamps
➢ Tapping Sleeves must be Stainless Steel with Ductile Iron Flange with Rubber Gasket
➢ Repair Clamps must be One Piece Stainless Steel Full Circle Clamp
➢ Repair Clamps must have Lug Design of Ductile Iron with Corrosion Resistant Alloy Steel Bolts &
➢ Tapping Sleeves & Repair Clamps must be either Ford, Mueller, Romac, or Smith & Blair
➢ All Brass Fittings are to be Rough Brass (American Made)
➢ Must meet all requirements of the ‘Reduction of Lead in Drinking Water Act’ (Public Law 111-380)
and not have more than a weighted average of 0.25 percent lead. All materials must be stamped
on the individual item and delivery container/box identifying them as meeting the requirements
➢ All Fittings Must be American Made
➢ Mechanical Joint
➢ All Fittings Shall be Ductile Iron, Cement Lined and must conform to AWWA C110 or AWWA
C153 with rated working pressure of 150 PSI.
➢ The Manufacturer of Pipe Fittings Shall Furnish 2 Copies of Test Specified in the AWWA
➢ All Fittings are to be Furnished with Accessories (Gland, Bolts & Gaskets) for Standard C-900 PVC
Reduction of Lead in Drinking Water Act (Public Law 111-380)
➢ All pipes, fittings, valves, meter risers, etc. must meet all requirements of the ‘Reduction of Lead in
Drinking Water Act’ (Public Law 111-380) and not have more than a weighted average of 0.25
percent lead. All materials must be stamped on the individual item and delivery container/box
identifying them as meeting the requirements (Lead Free).
REQUEST FOR BID
The City of Hutchinson is seeking Bids for items specified in the enclosed which it wished to purchase. None of the
attachments are intended to be restrictive but to act as a guide for those desiring to submit Bids. ALL BIDS SHALL BE GOOD
FOR A PERIOD OF FORTY-FIVE DAYS FROM THE DATE QUOTES ARE OPENED.
PRICE PROTECTION. The price stated in the Bid shall be firm and not subject to increase during the term of any contractual
agreement arising between the City of Hutchinson and the vendor as a result of the Bid. Vendors shall provide firm prices less
any federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further information contact the City
Clerk's Office (694-2614).
METHOD OF PAYMENT. Payment will be made within 30 days of date of delivery and satisfactory performance to the City of
DELIVERY/DELIVERY DATES. Bids shall reflect delivery to the City of Hutchinson, Public Works Building, Water Maintenance
Department, 1500 South Plum, Hutchinson, Kansas, on or before August 1, 2019, or date approved by the City. Items received
by the City of Hutchinson shall meet specifications and/or deemed to be acceptable by the City. Items not meeting
specifications and deemed to be unacceptable by the City shall be returned to the vendor. The City of Hutchinson shall not be
liable for any items during transit.
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any
employee or applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical handicap,
unless based upon a bonafide occupational qualification. The contractor/vendor will take affirmative action to ensure
applicants are employed, and that employees are treated during employment without regard to their race, sex, religion, color,
age, national origin, ancestry or physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be complete
and returned with the bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to
reject all bids from bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets Bids for goods or services, and the low Bid is submitted by a
vendor domiciled outside of Reno County, a vendor domiciled inside Reno county may be deemed the preferred vendor and
awarded the Bid if:
The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum Bid
specifications, and the vendor has the capability to adequately service the product.
The amount of the Bid of the vendor domiciled within Reno County is not more than 5% greater than the
amount of the low Bid if the low Bid is under $10,000, or not more than 3% greater than the amount of the
low Bid if the low Bid is greater than $10,000.
The Bid does not pertain to new construction or involve State of Federal Funding.
The vendor domiciled within Reno County is willing to match the Bid price offered by the low vendor
domiciled outside of Reno County within 24 hours of official notification.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE
FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF
HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG
VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO
ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS WITH THE CITY OF
HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND FEDERAL LAWS.