Bid UV - Utility Vehicle

Agency: Wichita State University
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 336112 - Light Truck and Utility Vehicle Manufacturing
Posted Date: Oct 5, 2021
Due Date: Oct 28, 2021
Solicitation No: B0001738
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Closing Date Bid Number Buyer Description Department Addendum
10/28/21 B0001738 JDB Bid UV - Utility Vehicle NIAR WERX Div.

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Invitation for Bid Number B0001738
EDA Award No. 05-79-06125 URI: 117113
Page 1
IFB Number:
Date Posted:
Closing Date:
INVITATION FOR BID (IFB)
B0001738
October 5th, 2021
October 28th, 2021 @ 2:00PM
Procurement Officer:
Telephone:
E-Mail Address:
Website:
Jory Boyd
316-978-5828
purchasing.office@wichita.edu
www.wichita.edu/purchasing
Item:
Utility Vehicle Bid UV
Wichita State University
1845 Fairmount St.
Wichita, KS 67260
Scope:
This Contract shall cover the procurement of Utility Vehicle Bid UV for Wichita
State University, NIAR - WERX MRO, located at 4174 S. Oliver St., Bldg. 140H
Dock 1, Wichita, Kansas 67210.
READ THIS REQUEST CAREFULLY
Failure to abide by all the conditions of this Request may result in the rejection of a bid. Inquiries about
this Request should indicate the contract number and be directed to the procurement officer. Return in a
sealed envelope or other container only the signature page and bid forms not later than the closing date
indicated above. Retain the remaining documents for reference.
IFB Number B0001738 was recently posted to the WSU Office of Purchasing Internet website.
The document can be downloaded by going to the following website:
https://www.wichita.edu/services/purchasing/Bid_Documents/BidDocuments.php
It shall be the bidder's responsibility to monitor this website on a regular basis for any
changes/addenda.
Invitation for Bid Number B0001738
EDA Award No. 05-79-06125 URI: 117113
Page 2
SIGNATURE SHEET
Addendums: (please check all that you have received) ____ (1) ____ (2) ____ (3) ____ (4) ____ (5) ____
Item: Utility Vehicle Bid UV
Closing Date: October 28th, 2021 @ 2PM Central Time
By submission of a bid, the bidder certifies all products and services proposed in the bid meet or exceed
all requirements of this specification as set forth in the request and that all exceptions are clearly
identified.
Legal Name of Person, Firm or Corporation
Mailing Address
City & State
Zip
Toll Free Telephone
Local
Cell:
Fax
Tax Number
CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank. DO NOT
enter your SSN on this signature sheet. If your SSN is required to process a contract award, including any tax clearance
requirements, you will be contacted by an authorized representative of the Office of Purchasing at a later date.
E-Mail
Signature
Date
Typed Name
Title
In the event the contact for the bidding process is different from above, indicate contact information
below.
Bidding Process Contact Name
Mailing Address
City & State
Zip
Toll Free Telephone
Local
Cell:
Fax
E-Mail
If awarded a contract and purchase orders are to be directed to an address other than above, indicate
mailing address and telephone number below.
Award Contact Name
Mailing Address
City & State
Zip
Toll Free Telephone
Local
Cell:
Fax
E-Mail
Invitation for Bid Number B0001738
EDA Award No. 05-79-06125 URI: 117113
Page 3
TAX CLEARANCE
Wichita State University strongly supports the State of Kansas Tax Clearance Process. Vendors
submitting bids or proposals which exceed $25,000 over the term of the contract shall include a copy of a
Tax Clearance Certification Form with their submittal. Failure to provide this information may be cause for
rejection of a vendor’s bid or proposal.
A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is
compliant with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR)
Director of Taxation. Information pertaining to a Tax Clearance is subject to changes(s), which may arise
as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s).
To obtain a Tax Clearance Certificate, you must:
Go to https://www.kdor.ks.gov/apps/taxclearance/Default.aspx to request a Tax Clearance
Certificate
Return to the website the following working day to see if KBOR will issue the certificate
If issued an official certificate, print it and attach it to your bid response
If denied a certificate, engage KDOR in a discussion about why a certificate was not issued
Bidders (and their subcontractors) are expected to submit a current Tax Clearance Certificate with
every bid response.
Please Note: Individual and business applications are available. For applications entered prior to
5:00 PM Monday through Friday, results typically will be available the following business day. Tax
clearance results may be denied if the request includes incomplete or incorrect information.
Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance
certificate.
A copy of the Certification of Tax Clearance form received from the Kansas Department of Revenue
should be sent along with the bid response to:
Wichita State University
Purchasing Office
1845 Fairmount Street, Campus Box 038
Wichita, KS 67260-0038
Failure to provide this information may be cause for rejection of bidder’s bid or proposal.
Information about Tax Registration can be found at the following website:
http://www.ksrevenue.org/forms-btreg.html
The Wichita State University Purchasing Office reserves the right to confirm tax status of all potential
contractors and subcontractors prior to the release of a purchase order or contract award.
In the event that a current tax certificate is unavailable, the Wichita State University Purchasing Office
reserves the right to notify a bidder (one that has submitted a timely event response) that they have to
provide a current Tax Clearance Certificate within ten (10) calendar days, or Wichita State University may
proceed with an award to the next lowest responsive bidder, whichever is determined by the Purchasing
Director to be in the best interest of Wichita State University and the State of Kansas.
Invitation for Bid Number B0001738
EDA Award No. 05-79-06125 URI: 117113
Page 4
CERTIFICATION REGARDING
IMMIGRATION REFORM & CONTROL
All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as
may be amended from time to time. This Act, with certain limitations, requires the verification of the
employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as
well as any subcontractor or sub-subcontractor. The usual method of verification is through the
Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies
without exception that Contractor has complied with all federal and state laws relating to immigration and
reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the
United States constitutes a material breach and, at the State’s option, may subject the contract to
termination and any applicable damages.
Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all
applicable federal and state laws, standards, orders and regulations affecting a person’s participation and
eligibility in any program or activity undertaken by the Contractor pursuant to this contract. Contractor
further certifies that it will remain in compliance throughout the term of the contract.
At the State’s request, Contractor is expected to produce to the State any documentation or other such
evidence to verify Contractor’s compliance with any provision, duty, certification, or the like under the
contract.
Contractor agrees to include this Certification in contracts between itself and any subcontractors in
connection with the services performed under this contract.
________________________________________________
Signature and Title of Contractor
_____________________
Date
Invitation for Bid Number B0001738
EDA Award No. 05-79-06125 URI: 117113
Page 5
SECTION I
CONDITIONS TO BIDDING
Solicitation Reference Number: The solicitation reference number, IFB #B0001738 has been assigned
to this Solicitation and MUST be shown on all correspondence or other documents associated with this
Solicitation and MUST be referred to in all verbal communications. All inquiries, written or verbal, shall be
directed to the Wichita State University Purchasing Office only.
Jory Boyd
Telephone: 316-978-5828
E-Mail Address: purchasing.office@wichita.edu
Wichita State University
1845 Fairmount Street
Office of Purchasing, Campus Box 38
Wichita, KS 67260-0038
Pre-Bid/Questions/Clarification: No pre-proposal conference is scheduled for this invitation. Questions
requesting clarification of the Invitation, in lieu of sending them by express mail or postal service, must be
submitted by electronic means prior to the close of business on October 14th, 2021 to the following
contact address:
Jory Boyd
E-Mail Address: purchasing.office@wichita.edu
Once the bid has been posted, communication can only be between the Bidder and the Wichita State
University Purchasing Office. Direct communication with employees outside of the Purchasing office is not
allowed. Violations of this provision by Bidder or Wichita State University personnel may result in the
rejection of the solicitation.
Questions with Answers Via Addenda:
Will be posted by addendum at https://www.wichita.edu/services/purchasing/BidDocuments.php
no later than close of business October 18th, 2021. It is the responsibility of the Bidder to check the
website for addendum.
Failure to notify the Procurement Officer of any conflicts or ambiguities in this Invitation for Bid may result
in items being resolved in the best interest of Wichita State University. Any modification to this Request
shall be made in writing by addendum and electronically mailed to all bidders who received the original
request. Only written communications are binding.
Cost of Preparing Bid Response: The cost of developing and submitting the bid response is entirely
the responsibility of the bidder. This includes costs to determine the nature of the engagement,
preparation of the bid response, submitting the bid response, negotiating for the contract and other costs
associated with this Solicitation. All responses will become the property of Wichita State University and
will be a matter of public record subsequent to signing of the contract or rejection of all bids.
Evaluation of Bids: Award shall be to the lowest responsible bidder taking into consideration conformity
with the specifications, terms of delivery and other conditions imposed by this Invitation for Bid. Award
will be by line item, group totals, or total lot, whichever is in the best interest of Wichita State University.
Pricing: Prices offered by Bidder for products as set forth in individual bid responses shall be honored by
Bidder for a period of _90__ days.

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