Bid#26-06 TCS Central Office Cleaning Addendum 2

Agency:	Trussville City Schools
State:	Alabama
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services
Posted Date:	Feb 26, 2026
Due Date:	Mar 4, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TRUSSVILLE CITY SCHOOLS

476 Main Street

Trussville, AL 35173

(205) 228-3000 FAX (205) 228-3001

Mr. Stephen Ward

Board President

Dr. Patrick Martin

Superintendent

Date: February 4th, 2026

Bid # 26-06

TCS Central Office Cleaning

Addendum 2 see highlighted changes

Sealed bids for the TCS Central Office Cleaning will be received by the Trussville City Board of

Education at the Central Office located at 476 Main St Trussville AL until 10:15am CST on March 4th,

2026, at which time they will be publicly opened and read.

You may access this bid using this link to the Trussville City Schools web site

https://www.tcsk12.us/departments/bids-and-vendor-information. Click the bid number listed above from

the list under Building and Facilities Bids to view the bid. If you would like to request a hard copy of this

bid, you may call 205-228-3062.

In the event the Trussville City School system is closed due to unforeseen circumstances on the

mandatory pre-bid date, or the bid opening date please visit https://www.tcsk12.us/ to view the District

News section for new dates and times.

The specifications and bid information attached should be read carefully. On the final page, you must

enter your bid amount and sign. If the document is not submitted as requested, it may be such that we

cannot classify this offer as a legitimate bid. All bids must comply with the Alabama State Bid Law.

A mandatory pre-bid conference has been set for 9:30am CST on February 25th, 2026, at the Central

Office located at 476 Main St, Trussville, Alabama. It is the responsibility of each Bidder/Vendor to visit

the school for the purpose of viewing/questioning item specifications.

The bid will be awarded to the lowest Bidder/Vendor meeting specifications. Trussville City Schools

reserves the right to reject any and or all bids and to waive informalities in awarding this bid to the lowest

responsible bidder. If you have any questions concerning this bid, please contact the writer at 205-228-

3062.

Sincerely,

Brian Pharris

Facilities Director

476 Main Street

Trussville, AL 35173

(205) 228-3062

Attachments

TCS Central Office Cleaning

Bid 26-06

Bidder/Vendor are requested to retain these instructions, conditions and specifications for future reference.

Once awarded this is your contract document.

GENERAL INFORMATION

A. Bidder/Vendor must use our form for submitting their bid.

B. All bid envelopes must be sealed and marked with the following in the lower left hand corner:

Bid #, Name of the bid, opening time and date and company name. Late bids will not be

opened.

C. Trussville City Schools is tax exempt under State and Federal law. Bids will not include State

Sales Tax, Federal Excise Taxes or any other fee.

D. Records showing successful Bidder/Vendor and prices quoted will be placed on file and may be

examined upon request. If the contract is awarded to someone other than lowest bidder, a note

of explanation will appear in the bid file.

E. Use of trade names and numbers shall be interpreted as establishing a standard of quality and

shall not be construed as limiting competition.

F. Any necessary amendments to this Bid will be posted on our web page at

https://www.tcsk12.us/departments/bids-and-vendor-information. While Trussville City Schools

will make an effort to communicate all amendments, monitoring the web page for amendments

will be considered the Bidder/Vendors responsibility.

G. Any Request for Information (RFI) should be submitted to sadie.logan@tcsk12.us and will be

addressed via email to all bidders.

II. SPECIFICATIONS

A. The Bidder/Vendor shall state the manufacturer’s warranty for each item quoted and will be

responsible for all warranty service as required.

B. You shall obtain a City of Trussville Business license thirty (30) days after award of bid and

send copy to Trussville City Schools.

C. Your bid must include a Chemical Application license (if applicable).

D. Your bid must include a Certificate of Insurance (COI) in the minimum amount of 1 million

dollars and a Workman’s compensation certificate.

E. The venue for this contract shall be Jefferson County, Alabama. The state of Alabama shall be

the governing law for this contract.

F. Bidder/Vendors wishing to bid shall have a minimum of five (5) years’ experience doing

business under the same firm name in which bids are submitted. Joint venture contracts must

be pre-approved.

G. Each Bidder/Vendor shall submit a list of educational facilities with the name of the facility and

the contact person where they have performed the duties described in this bid.

III. DISQUALIFICATION OF BIDS

Bids may be disqualified before the awarding of the contract for any of the following:

A. Failure to mark envelope as required.

B. Failure to include requested information or other details of the bid.

C. Excessive errors.

D. Failure to complete “Bid Form for Alabama Immigration Law Compliance” and return appropriate

documentation. MUST be included even if previously submitted

E. Failure to have an original signature on the Bid Form, a faxed copy is not acceptable.

F. The failure to include the acknowledgment of addendum form (if applicable)

G. This Bid shall not be altered by the Bidder/Vendor in any way. Any and all changes from those

specified shall be listed as deviation. Failure to abide by this requirement may result in the bid

being disqualified from consideration.

IV. MATERIALS BID (if applicable)

A. All items quoted shall be new packed in manufactures original containers and

shall meet or exceed the specific specifications shown. Re-built or

remanufactured equipment will not be considered.

B. The Bidder/Vendor shall state the manufacturer’s warranty for each item quoted and will

be responsible for all warranty service as required.

C. Bidder/Vendor shall quote the brand and/or model specified. If bidding a substitute,

Bidder/Vendor must identify the differences in writing on additional sheet(s). Bidder/Vendor

must submit product specification sheets for all items being quoted. All

bids not complying with the statement may be rejected. (if applicable)

V. CONTRACT PERIOD/PRICING OPTIONS

A. The bid award or any contract entered into as a result of the bid award cannot be assigned,

subcontracted out or franchised out to any contractor(s). The company submitting the bid must be

the company that actually performs the work, and no assignment whatsoever shall be permitted.

B. Prices should be good for the length of this contract. The contract will be based on a period of 12

months with the option to renew for four (4) years from the date the contact was awarded.

C. Trussville City Schools reserves the right to terminate this contract with a 30-day written notice to the

vender.

D. The bid will be awarded to the lowest Bidder/Vendor meeting specifications. Trussville City Schools

reserves the right to reject any and or all bids and to waive informalities in awarding this bid to

the lowest responsible bidder. If you have any questions concerning this bid, please contact the

writer at 205-228-3062.

VI. PROPOSAL FORM

A. Proposal form shall be filled out in full.

B. Each item quoted shall be described by brand name and model number.

C. Each item shall be assigned a unit cost. Failure to provide this information on

proposal form may be cause for rejection of bid.

VII METHOD OF AWARD and DELIVERY

A. The award will be made to the lowest responsible Bidder/Vendor meeting specifications. It is not the

policy of Trussville City Schools to purchase on the basis of low bid only. Quality, conformity with

specifications, purpose for which required, terms of delivery, past service and experience are

among the factors that may be considered in determining the responsible bidder.

B. In the event the low Bidder/Vendor refuses to accept the entire requirements without deviation, the

bid may be awarded to the next lowest bidder.

C. Award will be made to the responsible Bidder/Vendor offering a proposal that is deemed the most

acceptable and advantageous to the Trussville City School System.

D. F.O.B. ADD ADDRESS FOR FOB. The title and risk of loss of the goods will not pass to Trussville

City Schools, departments or local school until receipt and acceptance takes place at the FOB

point. Bidder/Vendor will notify Trussville City Schools 24 hours prior to delivery.

VIII. SPECIFICATIONS/SCOPE OF WORK

CLEANING SPECIFICATIONS for TCS Central Office

The bidder shall be responsible for the routine cleaning of the hallways, lobby, vestibule, offices, mail

room, work rooms, meeting/conference rooms, training rooms, restrooms, upstairs breakroom, kitchen,

elevator, riser room (located outside), and all custodial, electrical and mechanical rooms, throughout

building.

Central Office Service days are Monday through Friday. Allowable work hours are from 5:00 pm

until 12:00 pm.

We will notify vendor via email with the date of the monthly Board meeting. The building will not

be turned over to cleaning crew until after board meeting.

Nightly Cleaning Duties for Central Office

1. All areas with vinyl flooring shall be dust mopped with a clean dust mop. Dust corners, behind

doors and along baseboards to insure they stay free of dirt and buildup. Areas with the vinyl

flooring should be mopped with a neutral cleaner using a clean cotton mop and rinse with clean

water.

Note: Never leave the solution or water on flooring for a long period of time.

2. Vacuum all carpeted areas and remove any spots or spills.

Note: Notify Facilities Coordinator by email of any spots or spills that may require

commercial shampoo of the entire carpeted area.

3. All areas with tile flooring shall be cleaned with dust mop and mopped with a neutral cleaner.

This includes the vestibule, lobby, lobby restroom and superintendent’s restroom.

The grout for tiled floors shall be cleaned and sealed during the Christmas holiday break. This

includes the vestibule, lobby, lobby restroom and superintendent’s restroom.

It is the responsibility of the bidder to move furniture and place it back in original spot once the

cleaning is complete.

Note: Bidder is responsible for any damage to furniture, carpet or any other flooring

during this process.

4. Mail/work room(s) - clean and disinfect all counter tops, empty trash, and change liner if

needed. Take any empty boxes to trash. Refer to bullet number one for the care and

cleaning of the vinyl flooring.

5. Wipe down all baseboards throughout the building and remove any marks or scuffs on the walls.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid#26-06 TCS Central Office Cleaning Addendum 2

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