Bid 26-10 Storm and Sanitary Sewer Maintenance Services

REQUEST FOR PROPOSALS
FOR FIXED RATE PROPOSAL
FOR
STORM AND SANITARY SEWER SYSTEM MAINTENANCE SERVICES
RFP NO. 26-10
PREPARED BY:
The City of Webster
Public Works Department
855 Magnolia Ave.
Webster, Texas 77598

The City of Webster is seeking proposals for storm and sanitary sewer system maintenance
services. Proposals will include fixed rates for the services outlined in the scope of services.
ScopeofServices:TheCityofWebsterrequirestheservicesofanexperiencedstormandsanitary
sewer system maintenance company, capable of providing specialized equipment and skilled
technicians for jetting and vacuum needs, and sewer system inspections.
For reference purposes, the chart below outlines service quantities from our previous four
budget cycles This is not intended guaranteed level of service from year to year.
Schedule:
Service Units FY22-23 FY23-24 FY24-25 FY25-26
Vactor Truck Hours 120 78.5 99 46.5
Support Truck Hours 120 86.5 89.5 46.5
Helper Hours 392 277.5 283 144.5
Disposal Cubic Yards 79 48 90 88
Camera Truck Hours 9 24 28 6
Request for Proposals (RFP) Issued July, 8, 2026
Deadline for questions on Civcast July 16, 2026 10:00 AM
Opening of Sealed Submittals July 22, 2026 2:00 PM
City Council Approval August 18, 2026
Proposal Submission:
Submitone(1)originalwithoriginalsignaturesandthree(3)copiesoftherespondent'sproposal
in a sealed manner marked as follows:
Storm and Sanitary Sewer Maintenance Services
RFP No. 26-10
Sealed proposals must be received, marked "Storm and Sanitary Sewer Maintenance Services
RFPNo.26-10"andaddressedtotheCitySecretary,CityofWebsterCityHall,101Pennsylvania
Avenue, Webster, Texas, 77598 on or before 2:00 p.m., local time, July 22, 2026. Proposals will
be opened and names publicly read in the City of Webster Council Chambers immediately after
theclosinghourfortheproposalsonsaiddate.NOLATEPROPOSALSWILLBECONSIDERED.Bid
documents, including bid proposal forms, plans sheets, and specifications for the project, may
be viewed and downloaded from www.webstertx.gov/bids or by registering with
www.civcastusa.com. Bidders must register on this website in order to view and/or download
specifications,plans,andotherrelateddocumentsforthisproject.ThereisNOchargetoviewor
download documents.
Inquiries and Interpretations: Any inquiries regarding this Request for Bids shall be directed, in
writing on www.civcastusa.com.
RFP 26-10 Storm and Sanitary Sewer Maintenance Services 2

ResponsestoinquirieswhichdirectlyaffectaninterpretationorchangetothisRFPwillbeissued
in writing by addendum and emailed to all parties recorded by the City of Webster as having
receivedacopyoftheRFP.AllsuchaddendaissuedbytheCityofWebsterpriortothetimethat
proposalsarereceivedshallbeconsideredpartoftheRFP,andtheRespondentshallberequired
to consider and acknowledge receipt of such in their response.
OnlythoseinquiriestheCityofWebsterrepliestobyformalwrittenaddendashallbeconsidered
binding. Oral and other interpretations or clarification will be without legal effect. The
Respondent must acknowledge all addenda. Failure to acknowledge any addenda may result in
disqualification.
Award Process:
One Respondent, who offers the overall "best value" to the City of Webster, as determined by
the City in its sole discretion, will be selected. Following the receipt of proposals, the City will
rank respondents' proposals based on the criteria provided below.
Price
Experience
Proximity to City of Webster
Available Equipment
References
The City reserves the right to reject any and/or all proposals, to waive any and all technicalities
and to accept any proposal or part thereof, which in the opinion of the City Council, is most
advantageoustotheCity.Incaseofambiguityorlackofclearnessinstatingthepricesinthebid,
the City reserves the right to consider the most advantageous bid thereof or to reject the bid.
Terms and Conditions:
AnyagreementmadeasaresultofthisRFPshallbeeffectiveforoneyearfromdateofCOUNCIL
approval. The agreement may be renewed annually for up to (4) additional consecutive (12)
month periods, providing both parties are in agreement to continue under the same terms and
conditions set forth within the original proposal.
The City of Webster may, by serving thirty (30) days advance written notice, terminate
any agreement entered into without cause.
Failure of the contractor (1) to provide materials or services in accordance with
specificationsoftheoriginalproposal,(2)tocomplywithcommitments,(3)toensurethe
performance of materials or services or (4) to comply with the terms and conditions as
set forth herein will be cause for immediate termination of the agreement.
Any attempt to provide any product and/or service not specifically identified in the
specifications of the original proposal, or which is provided without written
consent/concurrence of the City of Webster, is a breach of the contract.
Indemnification:
RFP 26-10 Storm and Sanitary Sewer Maintenance Services 3

By submission of a proposal, the signee agrees to indemnify and save harmless the City of
Webster, including its officers, agents and employees, from all suits, including attorneys' fees
andcostsoflitigation,actions,loss,damage,expense,costorclaimsofanycharacter,including,
withoutlimitation,infringement,useofanycopyrightedornon-copyrightedcomposition,secret
process, patented or unpatented invention, article or appliance furnished and used in
conjunctionwiththeperformanceoftheworkspecifiedherein,injurytoordeathofanyandall
personsorpropertydamagesustainedandcausedbyanyact,omission,neglect,ormisconduct
of the contractor, or on account of any action, claim or amount arising or recovered under
workmen's compensation law, or arising out of failure of the contractor, or those acting under
thecontractor,toconformtoanystatutes,ordinances,regulations,laworcourtdecree.Itisthe
intent and agreement of the parties that the City of Webster shall, in all such instances, except
for loss or damage resulting from the sole negligence of the City of Webster, be indemnified
against all liability, loss or damage. Respondents may be required to furnish a bond or other
indemnification to the City of Webster against any and all loss, damage, costs, expenses, claims
and liability for patent or copyright infringement.
CONTRACTOR'S INSURANCE:
The contractor shall produce and maintain, at his own expense during the contract period,
liability insurance as hereinafter specified. Contractor's general public liability and property
damage insurance including vehicle coverage issued to the Contractor and protecting him from
all claims for personal injury, including death, and all claims for destruction of or damage to
property, arising out of or in connection with any operations under the contract whether such
operations be by himself, or by a subcontractor under him, or anyone directly or indirectly
employed by the Contractor or by a subcontractor under him. Insurance shall be written with a
limit of liability of not less than $500,000 for all damages arising out of bodily injury, including
death,atanytimeresultingtherefrom,sustainedbyanyonepersoninanyoneaccident;anda
limit of liability of not less than $1,000,000 for any such damages sustained by two or more
persons in any one accident. Insurance shall be written with a limit of liability of not less than
$300,000 for all property damage per occurrence.
The Contractor shall procure and maintain, at his own expense during contract period, in
accordance with the provisions of the laws of the State of Texas, Workmen's Compensation
Insurance for all of his employees, and in any case work is sublet, the Contractor shall require
suchsubcontractorsimilarlytoprovideWorkmen'sCompensationInsuranceforallofthelatter's
employees unless such employees are covered by the protection afforded by the Contractor.
CertificatesofInsuranceacceptabletotheCityofWebstershallbefiledwiththeCitypriortothe
beginning of the contract. These certificates shall state the policy types, amounts, class of
operations covered, effective dates, dates of expiration, and shall contain a provision that
coverageaffordedunderthepolicieswillnotbecanceledormateriallyalteredexceptafterthirty
(30) days prior written notice has been received by the City. The City of Webster shall be listed
on insurance certificate as an "additional insured".
Thesuccessfulrespondent(s)shall,withinfive(5)daysafterawardofbid,furnishtheCity
of Webster with Certificates of Insurance for the required insurance coverage. The
RFP 26-10 Storm and Sanitary Sewer Maintenance Services 4

Certificates shall be issued by an insurance company authorized to transact business in
the State of Texas.
Thesuccessfulrespondent(s)shallmaintaininsurance,throughoutthetermofagreement
for this work, and provide certificates of insurance for such types of insurance and the
minimum limits as follows:
Workers' Compensation and Employer's Liability - A certificate of insurance
evidencingstatutorycoverageforWorkers'Compensationcoverage,injuryanda
limit of liability of $500,000 for Employer's Liability.
Auto Liability* - A certificate of insurance evidencing coverage of owned, non-
owned and hired vehicles with an individual single limit for personal injury and
property damage of no less than $300,000 for each occurrence.
General Liability* - A certificate of insurance evidencing coverage for General
Liabilitywrittenonacomprehensiveform,withcoverageofatleast$300,000for
each occurrence for bodily injury, products and completed operational,
premises/operations, contractual insurance, independent contractors insurance,
broad form property damage and personal injury.
*The successful bidder shall provide appropriate certification that any rental
equipment used for the performance of this work is insured to the minimum
limits of liability.
CONFORMATION WITH LAWS:
Allservicesrequiredherein,shallbeaccomplishedinconformitywiththelaws,ordinances,rules,
regulationsandrestrictionsoftheCityofWebster,HarrisCounty,StateofTexasandtheUnited
States.
LICENSES:
ThecontractoracknowledgesthatinorderfortheCityofWebstertoenterintoavalidcontract,
thecontractormustmaintainincurrentstatusallfederal,stateandlocallicenses,qualifications
and permits required for the operation of the contractor's business within the State of Texas.
The contractor expressly agrees that the contractor shall maintain in current good status all
required licenses.
RFP 26-10 Storm and Sanitary Sewer Maintenance Services 5

City of Webster Public Works Department
Storm and Sanitary Sewer Maintenance Services
Proposal Form
RFP 26-10
Firm
Street Address City, State Zip
Phone Number E-mail Fax Number
Authorized Representative and Title (Please Print)
1) In submitting this proposal, I certify:
a) Items bid are in exact accordance with specification, unless noted in proposal.
b) That prices in this proposal have been arrived at independently, without consultation or
agreement with any competitor for the purpose of restricting competition.
2) PaymentTerms:StandardpaymenttermsareNet30daysafterreceiptoforderorinvoice,whichever
is the latter.
3) EarlyPaymentDiscounts:Vendormayoffera_____________%earlypaymentdiscountifpaymentis
made in fifteen (15) days.
Addendum(s) Received:(check) No. 1; No. 2; No. 3
RFP 26-10 Storm and Sanitary Sewer Maintenance Services 6

Service Rate Unit
Vactor Truck per hour
Support Truck per hour
Helper per hour
Helper After-Hours
(6:00 p.m. - 6:00 a.m.) per hour
SanitarySewerDisposal per cubic yard
Camera Truck per hour
*All travel time shall be incidental. Four (4) hour minimum call-outs on all job orders.
Annual increase to prices upon each renewal: _______________%
Hasthebidderperformedstormand/or sanitarysewermaintenanceservicesfortheCityofWebsterin
the past? YES NO
Provide an attached document, detailing your equipment available to perform these tasks. Include
quantity, type and capacity.
Do you have 24-hour emergency on-call staff? YES NO
Please list references which you have served or are currently serving equal to the requirements of this
contract.
Firm Contact Person Phone Number
Firm Contact Person Phone Number
Firm Contact Person Phone Number
Has the bidder had a contract terminated for failure to perform in any respect within the last three (3)
years? YES NO
Authorized Signature Date
RFP 26-10 Storm and Sanitary Sewer Maintenance Services 7