BID 020326-2 1969 Steinway Piano Repair

Agency:	East Islip Union Free School District
State:	New York
Type of Government:	State & Local
Posted Date:	Jan 21, 2026
Due Date:	Feb 3, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received and publicly read by The East Islip Union Free

School District, Town of Islip, Suffolk County, New York on February 3rd, 2026, at 10:00 A.M. for the

following bid:

BID# 020326-2 – 1969 STEINWAY PIANO REPAIR

Sealed bids should be addressed to the attention of Jenny Bejarano, School Purchasing Agent, East Islip

Union Free School District, Business Office, 1 Craig B. Gariepy Avenue, Islip Terrace, New York 11752.

All bids must be submitted to the Office of the School Purchasing Agent on or before the date of opening

in a sealed envelope, bearing on the outside the name and address of the bidder and the title of the bid.

Any bids received after the time and date specified will not be considered.

Specifications and bid form may be obtained from the district’s website www.eischools.org, Empire State

Purchasing Group’s website www.bidnetdirect.com or at the above office, weekdays, between 9:00 a.m.

and 3:00 p.m.

Bid prices shall be irrevocable for a minimum period of forty-five (45) days from the date of the bid opening.

The Board of Education reserves the right to reject any and all bids, or to award contracts which, in its

judgment, are in the best interest of the school district.

To assure that all bidders are familiar with the Scope of Work, a site walkthrough will be conducted January

23, 2026, at 10:00AM. All bidders shall assemble at the main lobby of the East Islip High School, 1 Redmen

Street, Islip Terrace, New York. All bidders are urged to attend.

By Order of

Board of Education

East Islip Union Free School District

Town of Islip, New York

County of Suffolk

Islip Terrace, New York 11752

Jenny Bejarano

School Purchasing Agent

(631) 224-2031

BID # 020326-2

1969 Steinway Piano Repair

Page 1 of 20

Vendor Name: _______________________

BUSINESS OFFICE

PURCHASING DEPARTMENT

EAST ISLIP UNION FREE SCHOOL DISTRICT

1 CRAIG B. GARIEPY AVENUE

ISLIP TERRACE, NEW YORK 11752

BID # 020326-2

SPECIFICATIONS AND BID FORM FOR

1969 STEINWAY PIANO REPAIR

IN ACCORDANCE WITH THE PROVISIONS OF SECTION 103 OF THE GENERAL MUNICIPAL LAW

AND SECTION 1725 OF THE EDUCTION LAW, AN ADVERTISEMENT FOR A SEALED BID WAS

PUBLISHED IN THE ISLIP BULLENTIN, NEWSDAY, THE EAST ISLIP UNION FREE SCHOOL

DISTRICT WEBSITE AND ON THE EMPIRE STATE PURCHASING GROUP WEBSITE ON APRIL

10th, 2025. AS STATED IN SUCH NOTICE, BIDS WILL BE PUBLICLY OPENED AND READ IN THE

BUSINESS OFFICE OF THE EAST ISLIP SCHOOL DISTRICT LOCATED AT 1 CRAIG B. GARIEPY

AVENUE, ISLIP TERRACE, NEW YORK ON FEBRUARY 3RD, 2026.

NAME OF BIDDER: _______________________________________________________________________

ADDRESS OF BIDDER: ___________________________________________________________________

________________________________________________________________________________________

TELEPHONE NUMBER: ________________________ EMAIL: __________________________________

CONTACT NAME: ______________________________

BID # 020326-2

1969 Steinway Piano Repair

Page 2 of 20

Vendor Name: _______________________

BUSINESS OFFICE

PURCHASING DEPARTMENT

EAST ISLIP UNION FREE SCHOOL DISTRICT

1 CRAIG B. GARIEPY AVENUE

ISLIP TERRACE, NEW YORK 11752

INSTRUCTIONS TO BIDDERS

1. Read all documents contained in the bid specifications.

2. Bidders are responsible for submitting their bids to the address as follows: East Islip School District,

School Purchasing Agent, 1 Craig B. Gariepy Ave., Islip Terrace, New York, 11752, prior to the

time indicated in the “Notice to Bidders.” Responses received after this time and/or date will be

returned to the bidder unopened. NOTE: This includes any changes listed on the latest addendum

issued by the East Islip School District Purchasing Department, if any. Delay in any and all mail

delivery, such as; Fed Ex, UPS, USPS, is not an exception to the deadline for receipt of bids.

In the unforeseen event that the School District will be closed and we are unable to receive or open

bids at the designated date and time, the bid opening will occur on the next regularly scheduled

school day at 10:00 A.M.

3. Bidders are responsible for reporting, in writing, any errors found in the bid specifications to the

East Islip School District School Purchasing Agent, 1 Craig B. Gariepy Ave., Islip Terrace, New

York, 11752.

4. Questions about or clarifications to the technical specifications must be made in writing to the

School Purchasing Agent via email at jenny.bejarano@eischools.org prior to January 23, 2026.

Verbal questions will not be entertained at the walkthrough or via phone. Written response will be

issued via addendum.

5. Bidders shall indicate on the outside of their sealed bid the following information:

1.Title of Bid and Bid Number

2.Date and Time of Bid Opening

3.Company Name

6. Necessary forms to be submitted are as follows:

Bid Cost Report, filled out completely.

General Bidding Certification; signed and notarized.

Non-Collusive Bidding Certification; signed and dated.

Form of Disclosure, filled out completely.

References as indicated in the bid specification.

Insurance certificates as indicated in the General Information section.

Copy of literature for all items offered, when applicable.

Bid Bond, Performance Bond, when applicable. (see Scope)

Indemnification form completed, signed and notarized.

10.

Copy of restricted licenses, certifications, when applicable.

11.

Non-Bidders Response, when applicable.

12.

Any other information as noted in the bid document.

7. All bidders shall be supplied with the bid award results once the bid has been approved or rejected

by the Board of Education.

8. No charge will be allowed for packages, cases, boxes, carboys, bottles, etc. or for freight expenses,

expressage or cartage, if applicable, unless deemed in the best interest of the district. No empty

BID # 020326-2

1969 Steinway Piano Repair

Page 3 of 20

Vendor Name: _______________________

packages, cases, boxes, carboys, bottles, etc., will be returned to the bidder or contractor, and

none will be paid for by the Board of Education.

9. No charge will be allowed for federal, state, or municipal sales and excise taxes, from which the

Board of Education is exempt. The price bid shall be net and shall not include the amount of any

such tax. Exemption certificates, if required, will be furnished on forms provided by the bidder.

10. Each bidder must state that no member of the Board of Education, East Islip School District, Town

of Islip, New York, nor officer or employee thereof, is directly or indirectly interested in the proposal.

11. The Board of Education reserves the right to accept or reject any/and all bids. The Board of

Education may re-advertise in the manner provided by Section 103 of the General Municipal Law,

to waive any informality or to accept the bid, which, in its judgment, will be in the best public interest.

12. Delivery of materials will be required to be made to the receiving platform, as specified on the

purchase order, to any school building within the East Islip School District. The item(s) must be

placed at a point within the building, as directed, as the place of delivery. The contractor will be

required to furnish proof of delivery in every instance.

13. These instructions are to be considered an integral part of all proposals.

Failure to submit any of the above data may result in the rejection of the bid as non-responsive.

Furthermore, the East Islip School District reserves the right to request any additional information

deemed necessary for the proper evaluation of this bid.

BID # 020326-2

1969 Steinway Piano Repair

Page 4 of 20

Vendor Name: _______________________

GENERAL BID INFORMATION

1.0 AWARD OF CONTRACT

1.1 The award of contracts shall be made as soon as practical after the opening of bids.

1.2 The Board of Education reserves the right to award or to reject any and all bids in whole or in part;

(when in its sole discretion it deems that it will serve the best interests of the School District), to

waive technical defects, irregularities, and omissions; and to select in its sole discretion which

bidder shall be awarded the contract.

1.3 The award of contracts shall be made pending passage of the district budget coinciding with the

school year for which the items/services are intended.

1.4 The contract, if awarded, will be to the lowest responsible bidder utilizing the total project cost, who

meets all the terms and requirements.

1.5 The East Islip School District guarantees no minimum or maximum purchases or contracts as a

result of award of this bid. The services described herein are estimated requirements only, and can

be modified by the Board of Education in accordance with District needs.

2.0 INDEMNIFICATION AND HOLD HARMLESS

2.1 The contractor agrees to conduct its activities pursuant to this Agreement so as not to unnecessarily

endanger any person and to indemnify and hold harmless the East Islip Union Free School District,

its Board members, agents, officers, and employees against any and all claims, demands and

causes of action, including claims for personal injury and/or death, damages (including judgments,

settlements and attorney’s fees and damages to the District’s property), costs and liabilities, at law

or inequity, of every kind and nature whatsoever, directly or proximately resulting from or arising

out of or caused by the acts of omissions of the contractor, its officers, agents, employees, guests,

patrons, students or invitees, whether such actions are authorized by this Agreement or not.

2.2 The contractor shall, at the District’s demand, defend at its own risk and expense, any and all suits,

actions, or legal proceedings which may be brought or instituted against the District, its Board

members, agents, officers, or employees on any such claim, demand, or cause of action arising

out of or in connection with its performance of this agreement. Prior to any performances under

the contract, the contractor shall procure and keep in force adequate levels of insurance coverage

during the terms of this Agreement or any renewal thereof, at its own cost and expense.

3.0 GUARANTEE

3.1 The Contractor shall guarantee that the replacement parts offered are new and a direct

replacement for the original equipment, also that no attachment or part has been substituted or

applied contrary to manufacturer’s recommendations and standard practice.

3.2 Every unit delivered shall be guaranteed against faulty material for a period of twelve (12) months

unless otherwise specified. If, during this period, such faults develop, the unit(s) or part(s) affected

shall be replaced without any cost to the East Islip School District. When the manufacturer’s

standard guarantee for the complete unit or any component thereby exceeds twelve (12) months

the longer guarantee period shall apply.

BID # 020326-2

1969 Steinway Piano Repair

Page 5 of 20

Vendor Name: _______________________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

BID 020326-2 1969 Steinway Piano Repair

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