Bid#26-11 Sports Facility Cleaning

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TRUSSVILLE CITY SCHOOLS
476 Main Street
Trussville, AL 35173
(205) 228-3000 FAX (205) 228-3001
Dr. Stephen Ward Dr. Patrick Martin
Board President Superintendent
Date: May 6th, 2026
Bid # 26-11
HTHS Sports Fa cilities Cleaning
Sealed bids for the HTHS Sports F acilities Cleaning will be received by the Trussville City Board of
Education at the Central Office located at 476 Main St Trussville AL until 9:30am CST on June 3rd, 2026,
at which time they will be publicly opened and read.
You may access this bid using this link to the Trussville City Schools web site
https://www.tcsk12.us/departments/bids-and-vendor-information. Click the bid number listed above from
the list under Building and Facilities Bids to view the bid. If you would like to request a hard copy of this
bid, you may call 205-228-3062.
In the event the Trussville City School system is closed due to unforeseen circumstances on the
mandatory pre-bid date, or the bid opening date please visit https://www.tcsk12.us/ to view the District
News section for new dates and times.
The specifications and bid information attached should be read carefully. On the final page, you must
enter your bid amount and sign. If the document is not submitted as requested, it may be such that we
cannot classify this offer as a legitimate bid. All bids must comply with the Alabama State Bid Law.
A mandatory pre-bid conference has been set for 9:20am CST on May 27th, 2026, at the Central Office
located at 476 Main St, Trussville, Alabama. It is the responsibility of each Bidder/Vendor to visit the
school for the purpose of viewing/questioning item specifications.
The bid will be awarded to the lowest Bidder/Vendor meeting specifications. Trussville City Schools
reserves the right to reject any and or all bids and to waive informalities in awarding this bid to the lowest
responsible bidder. If you have any questions concerning this bid, please contact the writer at 205-228-
3062.
Sincerely,
Brian Pharris
Facilities Director
476 Main Street
Trussville, AL 35173
(205) 228-3062

HTHS Sports Facilities Cleaning
Bid 26-11
Bidder/Vendor are requested to retain these instructions, conditions and specifications for future reference.
Once awarded this is your contract document.
I. GENERAL INFORMATION
A. Bidder/Vendor must use our form for submitting their bid.
B. All bid envelopes must be sealed and marked with the following in the lower left hand corner:
Bid #, Name of the bid, opening time and date and company name. Late bids will not be
opened.
C. Trussville City Schools is tax exempt under State and Federal law. Bids will not include State
Sales Tax, Federal Excise Taxes or any other fee.
D. Records showing successful Bidder/Vendor and prices quoted will be placed on file and may be
examined upon request. If the contract is awarded to someone other than lowest bidder, a note
of explanation will appear in the bid file.
E. Use of trade names and numbers shall be interpreted as establishing a standard of quality and
shall not be construed as limiting competition.
F. Any necessary amendments to this Bid will be posted on our web page at
https://www.tcsk12.us/departments/bids-and-vendor-information. While Trussville City Schools
will make an effort to communicate all amendments, monitoring the web page for amendments
will be considered the Bidder/Vendors responsibility.
G. Any Request for Information (RFI) should be submitted to sadie.logan@tcsk12.us and will be
addressed via email to all bidders.
II. SPECIFICATIONS
A. The Bidder/Vendor shall state the manufacturer's warranty for each item quoted and will be
responsible for all warranty service as required.
B. You shall obtain a City of Trussville Business license thirty (30) days after award of bid and
send copy to Trussville City Schools.
C. Your bid must include a Chemical Application license (if applicable).
D. Your bid must include a Certificate of Insurance (COI) in the minimum amount of 1 million
dollars and a Workman's compensation certificate.
E. The venue for this contract shall be Jefferson County, Alabama. The state of Alabama shall be
the governing law for this contract.
F. Bidder/Vendors wishing to bid shall have a minimum of five (5) years' experience doing
business under the same firm name in which bids are submitted. Joint venture contracts must
be pre-approved.
G. Each Bidder/Vendor shall submit a list of educational facilities with the name of the facility and

the contact person where they have performed the duties described in this bid.
III. DISQUALIFICATION OF BIDS
Bids may be disqualified before the awarding of the contract for any of the following:
A. Failure to mark envelope as required.
B. Failure to include requested information or other details of the bid.
C. Excessive errors.
D. Failure to complete "Bid Form for Alabama Immigration Law Compliance" and return appropriate
documentation. MUST be included even if previously submitted
.
E. Failure to have an original signature on the Bid Form, a faxed copy is not acceptable.
F. The failure to include the acknowledgment of addendum form (if applicable)
G. This Bid shall not be altered by the Bidder/Vendor in any way. Any and all changes from those
specified shall be listed as deviation. Failure to abide by this requirement may result in the bid
being disqualified from consideration.
IV. MATERIALS BID (if applicable)
A. All items quoted shall be new packed in manufactures original containers and
shall meet or exceed the specific specifications shown. Re-built or
remanufactured equipment will not be considered.
B. The Bidder/Vendor shall state the manufacturer's warranty for each item quoted and will
be responsible for all warranty service as required.
C. Bidder/Vendor shall quote the brand and/or model specified. If bidding a substitute,
Bidder/Vendor must identify the differences in writing on additional sheet(s). Bidder/Vendor
must submit product specification sheets for all items being quoted. All
bids not complying with the statement may be rejected. (if applicable)
V. CONTRACT PERIOD/PRICING OPTIONS
A. The bid award or any contract entered into as a result of the bid award cannot be assigned,
subcontracted out or franchised out to any contractor(s). The company submitting the bid must be
the company that actually performs the work, and no assignment whatsoever shall be permitted.
B. Prices should be good for the length of this contract. The contract will be based on a period of 12
months with the option to renew for four (4) years from the date the contact was awarded.
C. Trussville City Schools reserves the right to terminate this contract with a 30-day written notice to the
vender.
D. The bid will be awarded to the lowest Bidder/Vendor meeting specifications. Trussville City Schools
reserves the right to reject any and or all bids and to waive informalities in awarding this bid to
the lowest responsible bidder. If you have any questions concerning this bid, please contact the

writer at 205-228-3062.
VI. PROPOSAL FORM
A. Proposal form shall be filled out in full.
B. Each item quoted shall be described by brand name and model number.
C. Each item shall be assigned a unit cost. Failure to provide this information on
proposal form may be cause for rejection of bid.
VII METHOD OF AWARD and DELIVERY
A. The award will be made to the lowest responsible Bidder/Vendor meeting specifications. It is not the
policy of Trussville City Schools to purchase on the basis of low bid only. Quality, conformity with
specifications, purpose for which required, terms of delivery, past service and experience are
among the factors that may be considered in determining the responsible bidder.
B. In the event the low Bidder/Vendor refuses to accept the entire requirements without deviation, the
bid may be awarded to the next lowest bidder.
C. Award will be made to the responsible Bidder/Vendor offering a proposal that is deemed the most
acceptable and advantageous to the Trussville City School System.
D. F.O.B. ADD ADDRESS FOR FOB. The title and risk of loss of the goods will not pass to Trussville
City Schools, departments or local school until receipt and acceptance takes place at the FOB
point. Bidder/Vendor will notify Trussville City Schools 24 hours prior to delivery.

VIII. SPECIFICATIONS/SCOPE OF WORK
The facilities included on this daily cleaning bid are as follows:
* HTHS Soccer Facility - Total square footage - 1.478 sq. ft.
Soccer restrooms - 578 sq. ft.
Soccer Locker rooms - 900 sq. ft.
* HTHS Field House - Total square footage - 12,036 sq. ft.
* HTHS Stadium and Sport Complex - Total square footage 14,810 sq. ft.
Press box top floor - 1,330 sq. ft.
Press box Husky Room - 900 Sq. ft.
Press box Ground Floor restrooms - 3,000 sq. ft.
Home Locker room and coaches/trainers offices - 3,000 sq. ft.
Band/Track and side restroom - 1,500 sq. ft.
Visitor locker and restrooms - 5,080 sq. ft.
HTHS will supply schedules for home football/soccer games and other events held at these
facilities.
Daily cleaning of the facilities listed above is to start at 9:00 pm.
After all home football games cleaning crew will report to stadium and field house at midnight to
clean.
Cleaning for the Soccer Facility after each home game will take place the following day.
HTHS will supply trash bags and paper products. Vender to supply own cleaning supplies and
equipment.
July (first week of July) Wax for all VCT in the Field House
Service area (Affected areas are all VCT areas) shall be swept, mopped and any excessive debris
scrubbed. Area shall be machine scrubbed with an appropriate cleaning solution. Area shall be
rinsed to remove any residue and then at least three even coats of wax applied to the floor. All
furniture will be removed from affected areas and returned when wax is thoroughly dry. Cleaning
solution and wax should be carefully applied to avoid baseboards and walls.
NOTE: AAA Ultra Shine85 is to be used in the waxing task

HTHS Soccer Facility
Boys Soccer Locker Room
* Locker Rooms
Clean and sanitize
o
Sweep and mop
o
Dust lockers at least once a week
o
Clean and sanitize water fountains with stainless steel polish
o
Every two days use fog machine with chemicals to disinfect all locker rooms to maintain
o
infections
Empty all trash receptacles and replace liner
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Girls Soccer Locker Room
* Locker Rooms
Clean and sanitize
o
Sweep and mop
o
Dust lockers at least once a week
o
Clean and sanitize water fountains with stainless steel polish
o
Every two days use fog machine with chemicals to disinfect all locker rooms to maintain
o
infections
Empty all trash receptacles and replace liner
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Girls Restroom outside Locker Room
* Restrooms
Clean and sanitize
o
Clean toilet thoroughly inside and out
o
Clean mirrors
o
Clean sinks
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Wipe down wall and stalls, remove graffiti
o
Empty and clean sanitary napkins bins
o
Boys Restroom outside Locker Room
* Restrooms
Clean and sanitize
o
Clean toilet and urinals thoroughly inside and out
o
Clean mirrors
o
Clean sinks
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass

Wipe down wall and stalls, remove graffiti
o
Girls Restroom outside Concession Stand
* Restrooms
Clean and sanitize
o
Clean toilet thoroughly inside and out
o
Clean mirrors
o
Clean sinks
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Wipe down wall and stalls, remove graffiti
o
Empty and clean sanitary napkins bins
o
Boys Restroom outside Concession Stand
* Restrooms
Clean and sanitize
o
Clean toilet and urinals thoroughly inside and out
o
Clean mirrors
o
Clean sinks
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Wipe down wall and stalls, remove graffiti
o
Additional Responsibilities
* Gum, candy, stickers, etc. should be removed from any surfaces daily
* All marks should be removed from walls daily. This includes the cloth panels.
* Vandalism should be removed immediately and notify coordinator by
e-mail of any vandalism unable to be removed.
* Water fountains must be cleaned with stainless steel cleaner nightly
* Trash cans should be cleaned inside and out as needed, but a minimum of twice a
month.
* Damaged ceiling tiles should be reported daily
* Light fixtures should be checked daily for bugs. It will be your responsibility to open
the lens of any light fixture that has bugs inside and clean the lens.
* Cleaning staff must be able to climb ladder and dust out light fixtures
* Refill all soap dispensers, paper holders, paper towels, etc. as needed
* Pick up trash in/under bleachers and empty trash cans and replace trash can liners.
* Empty all trash cans and replace trash can liners in dugouts.

HTHS Field House Facility
Training Room including office and restroom
* Restrooms:
Clean and sanitize
o
Empty and clean sanitary napkins bins
o
Clean toilets thoroughly inside and out
o
Clean mirrors
o
Clean sinks
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o
* Office
Dust
o
Empty trash receptacles and replace liners
o
Sweep and mop
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o
* Training Room
Sanitize bed
o
Dust
o
Empty trash receptacles and replace liners
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o
Weight Room and Classroom
* Vacuum weight room with rubber mat floor
* Sanitize mats nights and clean up any spills
* Wipe down all workout equipment in weight room including benches, weights and weight bars
* Every 2 days use fog machine with chemicals to disinfect all locker rooms and weight rooms to
maintain infections
* Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
light fixtures and clean all glass
* Dust air vents twice a week
* Empty trash receptacles and replace liners
Entrance - Hallway
* Sweep floors removing all soil and debris
* Auto scrub entrance floor nightly using soft scrub pad, hand mop any area not reached by the auto
scrub such as corners and around the edge of baseboards
* Vacuum all walk off mats top and bottom
* Clean doors and thresh hold of all debris
* Empty any trash receptacles in foyer area and replace liners as needed
* Place "Wet Floor" signs in area while work is being done
* Clean window area above doors
* Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
light fixtures and clean all glass
* Dust air vents twice a week

Coaches Office including locker room and restroom
* Coaches Office
Dust countertops, window seals, and bookshelves
o
Sweep and mop
o
Empty trash receptacles and replace liners
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o
* Locker Room
Dust lockers
o
Sweep and mop
o
Empty trash receptacles and replace liners
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o
* Restroom and Shower
Clean and sanitize
o
Clean toilet and urinals thoroughly inside and out
o
Clean mirrors
o
Clean sink
o
Clean and sanitize showers
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o
Head Coaches Office including locker room and restroom
* Head Coaches Office
Dust countertops, window seals, and bookshelves
o
Sweep and mop
o
Empty trash receptacles and replace liners
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o
* Restroom
Clean and sanitize
o
Clean toilet and urinals thoroughly inside and out
o
Clean mirrors
o
Clean sink
o
Clean and sanitize shower
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Dust air vents twice a week
o

Laundry Room
* Clean and sanitize
* Dust
* Sweep and mop
* Empty all trash receptacles and replace liners
* Dust air vents twice a week
* Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
light fixtures and clean all glass
Varsity Locker Rooms, Showers, and Restrooms
* Locker Rooms
Clean and sanitize
o
Sweep
o
Auto scrub floor nightly using soft scrub pad, hand mop any area not reached by the auto scrub
o
such as corners and around the edge of baseboards in locker room
Dust lockers at least once a week
o
Clean and sanitize water fountains with stainless steel polish
o
Every two days use fog machine with chemicals to disinfect all locker rooms to maintain
o
infections
Empty all trash receptacles and replace liner
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
* Showers
Clean and sanitize
o
Sweep and mop
o
Clean walls
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
* Restrooms
Clean and sanitize
o
Clean toilet and urinals thoroughly inside and out
o
Clean mirrors
o
Clean sinks
o
Replace toilet paper, paper towels and hand soap as needed
o
Sweep and mop floors
o
Empty trash receptacles and replace liners
o
Dust air vents twice a week
o
Cleaning staff must be able to climb a ladder to dust/clean debris and bugs out of
o
light fixtures and clean all glass
Wipe down wall and stalls, remove graffiti
o
o
Freshman Locker Rooms, Showers, and Restrooms
* Locker Rooms
Clean and sanitize
o
Sweep
o
Auto scrub floor nightly using soft scrub pad, hand mop any area not reached by the auto scrub
o
such as corners and around the edge of baseboards in locker room
Dust lockers at least once a week
o
Clean and sanitize water fountains with stainless steel polish
o
Every two days use fog machine with chemicals to disinfect all locker rooms to maintain
o
infections