Bid Specifications - Radio Frequency Read Water Meters

BID SPECIFICATIONS
FOR
Radio Frequency Read Water Meters
FOR
FLORENCE TOWNSHIP
DEPARTMENT OF WATER AND SEWER

NOTICE FOR BIDS
FLORENCE TOWNSHIP
Notice is hereby given that sealed bids will be received by the Township of Florence for the following:
Supply of Radio Frequency Read Water Meters, per bid specifications
Bids will be received on the aforementioned item by the Township Clerk on Tuesday, May 12, 2026 at
11:00 A.M. at which time they will be opened and read aloud.
Parties interested in bidding may obtain specifications from:
The Township of Florence Website at www.florence-nj.gov. Click on the "Documents" tab then choose
"Bids/RFPs/RFQs to obtain the bid specifications and forms. Specifications may also be obtained from
the Township Clerk, Florence Township Municipal Complex, 711 Broad Street, Florence, New Jersey
08518 during the hours of 9:00 AM to 4:30 PM, Monday through Friday, or by calling the Township
Clerk at (609) 499-2525 during the same hours.
All bidders must use the proposal forms supplied by the Township of Florence.
All bids will be addressed to the Township Clerk and enclosed in a sealed envelope bearing the name of
the project bid on the outside of the sealed envelope. Each bid shall be accompanied by a Non-
Collusion Affidavit and a certified check or bid bond for not less than 10% of the amount bid, but not to
exceed $20,000. A Statement of Ownership Disclosure, Non-Collusion Affidavit, Affirmative Action
Certification and Combined Certification: Prohibited Activities In Russia And Belarus & Investment
Activities In Iran must also be submitted with the bid. All bids shall be received no later than the date
and time specified.
Bidders are required to comply with the requirements of P.L. 1975 C.127, N.J.S.A. 10:5-31 et seq.
The successful bidder MUST file with the Township Clerk a copy of the Business Registration
Certificate issued by the New Jersey Department of the Treasury. The Business Registration Certificate
may, but is not required to be, filed with the bid submission, but it MUST be provided before the
contract is awarded.
The award of a contract for the above work will be made at a regular meeting of the Mayor and
Township Council. Further, Florence Township reserves the right to waive any defect or formality
which the Township deems to be immaterial and reject or accept any of the proposals in accordance with
the language contained in the bid specifications.
NANCY L. ERLSTON
Township Clerk

INFORMATION FOR BIDDERS
INTERPRETATION OF CONTRACT DOCUMENTS
If the prospective bidder is in doubt as to the true meaning of any part of the
specifications or other proposed contract documents, he may submit to the Municipal
Treasurer/Qualified Purchasing Agent a written request for an interpretation thereof. Any
interpretation of the proposed documents will be made only by an addendum duly issued.
All items bid shall strictly comply with the specifications. Any deviation from these
specifications shall be noted along with the approximate cost of the item which deviates
from the specifications. Deviation from the specification may result in rejection of the
bid.
Wherever alternates are called for to be bid upon in the proposal or wherever alternates
are suggested by the bidder, the bidder shall submit a price on all such items requested or
should mark next to the proposal the term N/A meaning Not Applicable. The governing
body may consider the prices as alternates and award contracts according to the
provisions of Contract Law (N.J.S.A. 40A:11-1 et.seq.).
PROPOSALS
All proposals are to be made on the forms herein provided.
Proposals must be signed and acknowledged by the bidder, in accordance with the
directions in the proposal.
The prices bid shall cover all costs of any nature, incident to and growing out of the
work. In explanation but not in limitation thereof, these costs shall include the cost of all
work, labor, material, equipment, transportation and all things necessary to perform and
complete the project in the manner and within the time required, all incidental expenses
in connection herewith, all costs on account of loss by damage or destruction of the
project, and any settlement expenses for unforeseen difficulties encountered for
settlement damages, and for replacement of defective work and materials. The bidder
shall not attach conditions, limitations or provision to his proposal.
Cost billed shall be cost to the Municipality at the delivery point within Florence
Township. The delivery point shall be the Wastewater Treatment Facility for the
Township of Florence at 1500 West Front Street, Florence, NJ 08518

DELIVERY OF BIDS
Each bid shall be placed in a sealed envelope endorsed and accompanied by the proper
documents as called for in the NOTICE TO BIDDER. Proposals will be received until
the hour and date set and must be by that time in the hands of the Township Clerk.
ACCEPTANCE OR REJECTION OF PROPOSAL
The Township reserves the right to reject any or all proposals. Without limiting the
generality of the foregoing, any proposal which is incomplete, obscure or irregular may
be rejected; any proposal having erasures or corrections in the price sheet may be
rejected; any proposal which omits a bid on any one or multiple items in the price sheet
may be rejected.
The Township reserves the right to reject any and all bids either in whole or in part and
also to waive any defect or formality which the Township deems immaterial in any bid or
bids so received.
AWARD OF CONTRACT
Except where the Township exercises the right reserved herein to reject any or all
proposals, the contract will be awarded to the bidder who has submitted the lowest bid
determined by the sum of the alternatives selected where applicable by the Township
after opening of bids.
The award shall not be binding upon the Township until the contract has been executed
by the Township, nor shall any work be performed on account of the proposed contract
until the contract has been duly executed and delivered.
Pursuant to N.J.S.A. 40A:11-3b, the Township of Florence intends to execute a contract
based upon conditions set forth herein, for a period of twenty-four (24) months from date
of award of contract.
The municipality reserves the right to withhold the award of the contract pending a
review of the bids for a period not to exceed sixty days. In the event that no contract is
awarded within sixty (60) days, all bids shall be deemed rejected unless an extension of
time is agreed to by the parties.
DELIVERY

Delivery of meters must not exceed thirty (30) days from any award of contract or
placing of an order.
PAYMENT TO BIDDER
The bidder shall receive payment as per the executed contract within thirty (30) days
from the delivery and final inspection and acceptance of the items bid upon. In the event
that the items bid upon fail to conform to the contract, the bidder shall have thirty (30)
days in which to cure the defect. In the event that said defect is not cured within thirty
(30) days, the municipality shall have the right to reject acceptance or to cause the defect
to be cured.
BRAND NAMES
Brand names and/or description used in this bid proposal are to acquaint bidders with the
type of commodity desired and will be used as a standard by which alternate or
competitive materials offered will be judged. Competitive items must be equal to the
standards described and must be fully compatible with existing township equipment and
be of the same reputation for quality and workmanship. Variations between the materials
specified and the materials offered at bid are to be fully explained by the bidder in an
accompanying letter. In the absence of any changes noted in the bid document by the
bidder, it will be presumed and required that materials, as set forth in the bid
specifications, be delivered by the successful bidder.
AMERICAN GOODS AND PRODUCTS
Only manufactured and farm products of the United States, wherever available, shall be
used pursuant to N.J.S.A. 40A:11-18.
INDEMNIFICATION AGAINST CLAIMS
The successful bidder shall indemnify and save the Township harmless from and against
all suits, claims, actions or judgments for and injury or damage sustained or alleged to
have been sustained by any party or parties by reason of the use of defective materials,
furnished and delivered under the contract to be awarded here under or by on account of
any act of omission or commission of any contractor, his, its or their agents or employees.
In case any such action be brought against the Township, the contractor shall
immediately take charge of and defend same at his, its, or their own cost and expense.
The Township can, if it so desires, defend such actions and charge the expenses of same
to the contractor.

CERTIFICATE OF INSURANCE
Each bid shall be accompanied by a Certificate of Insurance. The Certificate shall
indicate the limits of coverage for general liability insurance and be approved by
Florence Township. The minimum allowable limit shall be an aggregate of
$1,000,000.00.
STATUTORY AND OTHER REQUIREMENTS
The following are mandatory requirements of this bid and contract.
MANDATORY AFFIRMATIVE ACTION CERTIFICATION
No firm may be issued a contract unless it complies with the affirmative action
provisions of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. The following
information summarizes the full, required regulatory text, which is included as Exhibit
A of this bid specification.
1. Goods and Services (including professional services) Contracts
Each contractor shall submit to the public agency, after notification of award but
prior to execution of a goods and services contract, one of the following three
documents:
i. A photocopy of a valid letter that the contractor is operating under an existing
Federally approved or sanctioned affirmative action program (good for one year
from the date of the letter); or
ii. A photocopy of a Certificate of Employee Information Report approval, issued
in accordance with N.J.A.C. 17:27-4; or
iii. A photocopy of an Employee Information Report (Form AA 302) provided by
the Division and distributed to the public agency to be completed by the
contractor in accordance with N.J.A.C. 17:27-4.
NEW JERSEY ANTI-DISCRIMINATION

The contract for this bid shall require that the contractor agrees not to discriminate in
employment and agrees to abide by all anti-discrimination laws including but not
limited to N.J.S.A. 10:2-1 as included in Attachment B of this document.
AMERICANS WITH DISABLILITIES ACT OF 1990
Discrimination on the basis of disability in contracting for the purchase of goods and
services is prohibited. Bidders are required to read Americans With Disabilities
language that is included as Appendix A of this specification and agree that the
provisions of Title II of the Act are made a part of the contract. The contractor is
obligated to comply with the Act and to hold the owner harmless.
STATEMENT OF OWNERSHIP
N.J.S.A. 52:25-24.2 provide that no business organization, regardless of form of
ownership shall be awarded any contract for the performance of any work or the
furnishing of any goods and services, unless, prior to the receipt of the bid or
accompanying the bid of said business organization, bidders shall submit a statement
setting forth the names and addresses of all persons and entities that own ten percent
or more of its stock or interest of any type at all levels of ownership. The disclosure
shall be continued until names and addresses of every noncorporate stockholder, and
individual partner, and member exceeding the ten percent ownership, has been listed.
The included Statement of Ownership shall be completed and attached to the bid
proposal. This requirement applies to all forms of business organizations, including,
but not limited to, corporations and partnerships, publicly-owned corporations, limited
partnerships, limited liability corporations, limited liability partnerships, sole
proprietorship, and Subchapter S corporations. Failure to submit a disclosure
document shall result in rejection of the bid as it cannot be remedied after bids have
been opened.
Not-for-profit entities should fill in their name, check the not-for-profit box, and
certify the form. No other information is necessary.
PROOF OF BUSINESS REGISTRATION
N.J.S.A. 52:32-44 requires that each bidder (contractor) submit proof of business
registration with the bid proposal. Proof of registration shall be a copy of the bidder's
Business Registration Certificate (BRC). A BRC is obtained from the New Jersey
Division of Revenue. Information on obtaining a BRC is available on the internet at
www.nj.gov/njbgs or by phone at (609) 292-1730. N.J.S.A. 52:32-44 imposes the

following requirements on contractors and all subcontractors that knowingly provide
goods or perform services for a contractor fulfilling this contract:

1) The contractor shall provide written notice to its subcontractors and suppliers to
submit proof of business registration to the contractor;
2) Prior to receipt of final payment from a contracting agency, a contractor must
submit to the contacting agency an accurate list of all subcontractors or attest
that none was used;
3) During the term of this contract, the contractor and its affiliates shall collect and
remit, and shall notify all subcontractors and their affiliates that they must
collect and remit to the Director, New Jersey Division of Taxation, the use tax
due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all
sales of tangible personal property delivered into this State.
A contractor, subcontractor or supplier who fails to provide proof of business
registration or provides false business registration information shall be liable to a
penalty of $25 for each day of violation, not to exceed $50,000 for each business
registration not properly provided or maintained under a contract with a contracting
agency. Information on the law and its requirements is available by calling (609) 292-
1730.
NON-COLLUSION AFFIDAVIT
The Affidavit shall be properly executed and submitted with the bid proposal.
PAY TO PLAY
Starting in January, 2007, business entities are advised of their responsibility to file an
annual disclosure statement of political contributions with the New Jersey Election
Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they
receive contracts in excess of $50,000 from public entities in a calendar year.
Business entities are responsible for determining if filing is necessary. Additional
information on this requirement is available from ELEC at 888-313-3532 or at
www.elec.state.nj.us.

BID GUARANTEE PURSUANT TO N.J.S.A. 40A:11-21
Enclosed herewith is a certified check or cashier's check or Bid Bond made payable to
the Township of Florence in the amount of $______________ representing 10% of the
amount bid, for providing up to 750 radio read domestic water meters/heads and any and
all other equipment as may be needed for a period of two years, as guarantee of
acceptance in the event the Township of Florence accepts this bid. If the 10% Bid Bond
exceeds $20,000, then the bidder must only submit a maximum Bid Bond of $20,000.
The Township of Florence reserves the right to reject any and all bids either in whole or
in part and also to waive any informality in any bid or bids so received.
Signed this _______ day of _____________, 20____
By: ________________________________________
Title _______________________________________
Official Address: _____________________________
___________________________________________ Tel. #____________
(File: Proposal)