Bid Specifications - Radio Frequency Read Water Meters

Agency:	Florence township
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	221310 - Water Supply and Irrigation Systems 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
Posted Date:	May 1, 2026
Due Date:	May 12, 2026
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BID SPECIFICATIONS

FOR

Radio Frequency Read Water Meters

FOR

FLORENCE TOWNSHIP

DEPARTMENT OF WATER AND SEWER

NOTICE FOR BIDS

FLORENCE TOWNSHIP

Notice is hereby given that sealed bids will be received by the Township of Florence for the following:

Supply of Radio Frequency Read Water Meters, per bid specifications

Bids will be received on the aforementioned item by the Township Clerk on Tuesday, May 12, 2026 at

11:00 A.M. at which time they will be opened and read aloud.

Parties interested in bidding may obtain specifications from:

The Township of Florence Website at www.florence-nj.gov. Click on the “Documents” tab then choose

“Bids/RFPs/RFQs to obtain the bid specifications and forms. Specifications may also be obtained from

the Township Clerk, Florence Township Municipal Complex, 711 Broad Street, Florence, New Jersey

08518 during the hours of 9:00 AM to 4:30 PM, Monday through Friday, or by calling the Township

Clerk at (609) 499-2525 during the same hours.

All bidders must use the proposal forms supplied by the Township of Florence.

All bids will be addressed to the Township Clerk and enclosed in a sealed envelope bearing the name of

the project bid on the outside of the sealed envelope. Each bid shall be accompanied by a Non-

Collusion Affidavit and a certified check or bid bond for not less than 10% of the amount bid, but not to

exceed $20,000. A Statement of Ownership Disclosure, Non-Collusion Affidavit, Affirmative Action

Certification and Combined Certification: Prohibited Activities In Russia And Belarus & Investment

Activities In Iran must also be submitted with the bid. All bids shall be received no later than the date

and time specified.

Bidders are required to comply with the requirements of P.L. 1975 C.127, N.J.S.A. 10:5-31 et seq.

The successful bidder MUST file with the Township Clerk a copy of the Business Registration

Certificate issued by the New Jersey Department of the Treasury. The Business Registration Certificate

may, but is not required to be, filed with the bid submission, but it MUST be provided before the

contract is awarded.

The award of a contract for the above work will be made at a regular meeting of the Mayor and

Township Council. Further, Florence Township reserves the right to waive any defect or formality

which the Township deems to be immaterial and reject or accept any of the proposals in accordance with

the language contained in the bid specifications.

NANCY L. ERLSTON

Township Clerk

INFORMATION FOR BIDDERS

INTERPRETATION OF CONTRACT DOCUMENTS

If the prospective bidder is in doubt as to the true meaning of any part of the

specifications or other proposed contract documents, he may submit to the Municipal

Treasurer/Qualified Purchasing Agent a written request for an interpretation thereof. Any

interpretation of the proposed documents will be made only by an addendum duly issued.

All items bid shall strictly comply with the specifications. Any deviation from these

specifications shall be noted along with the approximate cost of the item which deviates

from the specifications. Deviation from the specification may result in rejection of the

bid.

Wherever alternates are called for to be bid upon in the proposal or wherever alternates

are suggested by the bidder, the bidder shall submit a price on all such items requested or

should mark next to the proposal the term N/A meaning Not Applicable. The governing

body may consider the prices as alternates and award contracts according to the

provisions of Contract Law (N.J.S.A. 40A:11-1 et.seq.).

PROPOSALS

All proposals are to be made on the forms herein provided.

Proposals must be signed and acknowledged by the bidder, in accordance with the

directions in the proposal.

The prices bid shall cover all costs of any nature, incident to and growing out of the

work. In explanation but not in limitation thereof, these costs shall include the cost of all

work, labor, material, equipment, transportation and all things necessary to perform and

complete the project in the manner and within the time required, all incidental expenses

in connection herewith, all costs on account of loss by damage or destruction of the

project, and any settlement expenses for unforeseen difficulties encountered for

settlement damages, and for replacement of defective work and materials. The bidder

shall not attach conditions, limitations or provision to his proposal.

Cost billed shall be cost to the Municipality at the delivery point within Florence

Township. The delivery point shall be the Wastewater Treatment Facility for the

Township of Florence at 1500 West Front Street, Florence, NJ 08518

DELIVERY OF BIDS

Each bid shall be placed in a sealed envelope endorsed and accompanied by the proper

documents as called for in the NOTICE TO BIDDER. Proposals will be received until

the hour and date set and must be by that time in the hands of the Township Clerk.

ACCEPTANCE OR REJECTION OF PROPOSAL

The Township reserves the right to reject any or all proposals. Without limiting the

generality of the foregoing, any proposal which is incomplete, obscure or irregular may

be rejected; any proposal having erasures or corrections in the price sheet may be

rejected; any proposal which omits a bid on any one or multiple items in the price sheet

may be rejected.

The Township reserves the right to reject any and all bids either in whole or in part and

also to waive any defect or formality which the Township deems immaterial in any bid or

bids so received.

AWARD OF CONTRACT

Except where the Township exercises the right reserved herein to reject any or all

proposals, the contract will be awarded to the bidder who has submitted the lowest bid

determined by the sum of the alternatives selected where applicable by the Township

after opening of bids.

The award shall not be binding upon the Township until the contract has been executed

by the Township, nor shall any work be performed on account of the proposed contract

until the contract has been duly executed and delivered.

Pursuant to N.J.S.A. 40A:11-3b, the Township of Florence intends to execute a contract

based upon conditions set forth herein, for a period of twenty-four (24) months from date

of award of contract.

The municipality reserves the right to withhold the award of the contract pending a

review of the bids for a period not to exceed sixty days. In the event that no contract is

awarded within sixty (60) days, all bids shall be deemed rejected unless an extension of

time is agreed to by the parties.

DELIVERY

Delivery of meters must not exceed thirty (30) days from any award of contract or

placing of an order.

PAYMENT TO BIDDER

The bidder shall receive payment as per the executed contract within thirty (30) days

from the delivery and final inspection and acceptance of the items bid upon. In the event

that the items bid upon fail to conform to the contract, the bidder shall have thirty (30)

days in which to cure the defect. In the event that said defect is not cured within thirty

(30) days, the municipality shall have the right to reject acceptance or to cause the defect

to be cured.

BRAND NAMES

Brand names and/or description used in this bid proposal are to acquaint bidders with the

type of commodity desired and will be used as a standard by which alternate or

competitive materials offered will be judged. Competitive items must be equal to the

standards described and must be fully compatible with existing township equipment and

be of the same reputation for quality and workmanship. Variations between the materials

specified and the materials offered at bid are to be fully explained by the bidder in an

accompanying letter. In the absence of any changes noted in the bid document by the

bidder, it will be presumed and required that materials, as set forth in the bid

specifications, be delivered by the successful bidder.

AMERICAN GOODS AND PRODUCTS

Only manufactured and farm products of the United States, wherever available, shall be

used pursuant to N.J.S.A. 40A:11-18.

INDEMNIFICATION AGAINST CLAIMS

The successful bidder shall indemnify and save the Township harmless from and against

all suits, claims, actions or judgments for and injury or damage sustained or alleged to

have been sustained by any party or parties by reason of the use of defective materials,

furnished and delivered under the contract to be awarded here under or by on account of

any act of omission or commission of any contractor, his, its or their agents or employees.

In case any such action be brought against the Township, the contractor shall

immediately take charge of and defend same at his, its, or their own cost and expense.

The Township can, if it so desires, defend such actions and charge the expenses of same

to the contractor.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Name/Description	Date Due	Download
Bid Specifications - Radio Frequency Read Water Meters	05-12-2026	Download

Bid Specifications - Radio Frequency Read Water Meters

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