Bid Specifications for Generator Project

Agency:	Lowndes County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 335312 - Motor and Generator Manufacturing 541310 - Architectural Services
Posted Date:	Dec 16, 2025
Due Date:	Jan 16, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	Bid Specifications for Generator Project
Category:	Purchasing
Status:	Open

Description:

Questions can be addressed to Amy Woods. For security reasons, you must enable JavaScript to view this E-mail address.

Pre-bid Meeting can be in person or virtual.

Publication Date/Time:

12/16/2025 12:00 PM

Publication Information:

Georgia Procurement Registry/Valdosta Daily Times

Closing Date/Time:

1/16/2026 10:00 AM

Submittal Information:

See Attached Document

Pre-bid Meeting:

01/07/2026 @10:00am

Contact Person:

Amy Woods

Attachment Preview

Lowndes County

INVITATION TO BID

P.O. BOX 1349

327 N. ASHLEY ST.

VALDOSTA, GEORGIA 31601

FOR: Generators

OPENING DATE: January 16, 2026

TIME: 10:00 AM EST

GENERAL SPECIFICATIONS

According to the attached, these specifications intend to furnish Lowndes County with the following

requisitioned equipment/service. It is clearly understood that the following are minimum specifications

and are made to stock specifications of the equipment/service proposed.

The bidder agrees that Lowndes County reserves the right to waive technicalities and to reject any or all

bids.

If you have any questions, please call the phone number on the cover page.

Depending on the purchase price, the Purchasing Agent or the Lowndes County Board of Commissioners

will make the final decision regarding the purchase.

All sealed bids must have the Bid Number and Name of the Vendor submitting the bid on the front of the

envelope. Sealed bids are due and opened on the date and time listed on the front cover page.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED!

Invoices are paid on a net 30 basis.

Any price(s) the dealer/vendor bid on items offered to Lowndes County shall be the price effective at the

delivery date.

No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable on items that have a

maximum delivery date listed in the specifications.

Addenda issued in a bid must be acknowledged and submitted with the original bid package.

All Shipping is to be FOB Valdosta, GA 31601, and included in the total price unless otherwise stated in

the bid document.

INSTRUCTIONS TO BIDDERS

1. Bids must be made upon the proposal form if attached hereto. If no form is attached, please

submit the proposal/bid on your company letterhead in a design/layout that best suits the price

and information the County has requested. The following information should be listed legibly on

the outside of the sealed envelope: 1. Name of vendor submitting the bid. 2. The Bid number and

Title must be located on the cover page of the Bid Package. Bids may be mailed or hand-delivered

ONLY to the Purchasing Department of Lowndes County, 327 North Ashley Street, 3rd floor,

Valdosta, GA 31601. If you choose to mail your proposal, it should be mailed to Amy Woods,

Finance Department, 327 North Ashley Street, Valdosta, GA 31601. Emailed or faxed bids will not

be accepted. No Exceptions!

2. No bidder will be allowed to withdraw their bid for any reason after opening the bids unless

otherwise stated in the specifications.

3. The following specifications represent the minimum general size, weight, capacity, and

performance characteristics desired in the equipment to be purchased. These requirements are

not intended to prevent the obtaining of fair prices or to eliminate competition, but to ensure, if

possible, that all bids submitted will not be subject to correction or alteration after the bid has

been filed, opened, and publicly read. Because of a vast disparity in design and manufacturing

details, complete descriptive literature and manufacturer specifications must be submitted for

each type of equipment offered. Lowndes County reserves the right to evaluate any or all bids,

mainly where there is a range in specifications. Special consideration will be given to the ready

availability of repair parts and services.

4. Federal or State taxes do not apply to Georgia Counties under the United States Code Title 26 and

Georgia Exemption Certificate Number 3-465-686-300-1.

5. The names of a specific brand, make, or definite specifications denote the desired quality standard

of the article. The County does not restrict bidders to a particular brand, create, or manufacturer;

it is to set forth and convey to prospective bidders the general style, type, character, and quality

of the article desired.

6. The contract will be awarded to the lowest responsible bidder, taking into consideration quality

performance, the time specified in the specifications for the performance of the agreement,

provision of needed and unneeded features, usefulness to the using department, whether the

bidder meets the guidelines outlined in the specifications, and prior County experience.

7. Unless otherwise explicitly stated in the SPECIFICATIONS, any item that the county has sent out

for bid(s) must be NEW equipment with the latest technology available. No remanufactured item

will be accepted unless stated otherwise in the bid specifications.

8. All vendors must attend the Mandatory Pre-Bid Meeting on January 7, 2026 @10 AM EDT.

Interested bidders may send questions in writing before the meeting via email to

amy.woods@lowndescounty.com. However, all questions will be addressed at the Pre-Bid

meeting, not beforehand. The deadline for receiving written questions is 3:00 PM on January 6,

2026. No further questions will be allowed after the conclusion of the Pre-Bid Meeting.

SECTION 1 – INTRODUCTION

Lowndes County, on behalf of PruittHealth Corporation, is requesting sealed bids from qualified electrical

contractors to furnish and install emergency standby generators at five (5) nursing home facilities located

throughout Lowndes County, Georgia. The complete scope and technical requirements are defined in the

attached Electrical Engineer’s Drawings and Specifications prepared by CBHF Engineers, PLLC (Project No.

25103, “Engine-Generator Additions,” dated 12/05/25).

Contractors may submit multiple bid options, such as varying generator manufacturers or delivery

timelines, provided all options fully meet the minimum requirements of these specifications and the

attached construction drawings.

SECTION 2 – FACILITIES INCLUDED

Emergency standby generators shall be furnished and installed at:

1. PruittHealth – Crestwood

2. PruittHealth – Holly Hill

3. PruittHealth – Lakehaven

4. PruittHealth – Parkwood

5. PruittHealth – Valdosta

SECTION 3 – MINIMUM GENERATOR CAPACITY REQUIREMENTS

Based on engineering specifications and facility load analysis:

 Crestwood – Minimum 230 kW

 Holly Hill – Minimum 230 kW

 Lakehaven – Minimum 230 kW

 Valdosta – Minimum 200 kW

 Parkwood – Minimum 350 kW

All generators shall be diesel-fueled, equipped with integral belly tanks, and meet all performance, design,

testing, and installation requirements contained in the engineering drawings and specifications.

SECTION 4 – SCOPE OF WORK

The contractor shall provide all labor, equipment, materials, tools, transportation, permits, and

supervision required for the complete, functional, and code-compliant installation of an emergency power

system at each facility.

The scope includes, but is not limited to:

1. Furnishing and installing diesel-powered standby generators meeting the minimum facility ratings

listed above.

2. Providing concrete housekeeping pads where required.

3. Furnishing and installing automatic transfer switches, feeders, conduits, grounding systems, and

associated electrical infrastructure as shown in the engineer’s drawings.

4. Reconfiguring existing electrical service to integrate the generator and ATS system.

5. Providing all trenching, backfill, compaction, penetrations, sealing, and surface repairs necessary

for a complete installation.

6. Coordinating required outages, ensuring continuity of critical circuits unless otherwise approved

by the Owner.

7. Preparing a Temporary Power Plan for any required service interruptions.

8. Performing load-bank testing in accordance with the drawings and manufacturer requirements.

9. Providing training, as required (see Section 8).

10. Providing O&M Manuals, as required (see Section 8).

11. Compliance with all specifications noted on E-1 through E-15, including:

 General Notes

 Electrical Specifications

 Wiring methods

 Grounding requirements

 Nameplate and identification requirements

 Testing requirements

 Raceway and conductor requirements (Refer to drawings E-1 to E-15)

Note: All incidental components affecting proper operation shall be included, even if not explicitly

shown. Also, make note of the requested additive alternate for the Pruitt Health Valdosta site on

Sheet E-14 “Revised Power Riser Diagram”.

SECTION 5 – CONTRACTOR QUALIFICATIONS

1. Contractor must be a licensed Electrical Contractor.

2. Contractor must have completed at least three (3) generator installations of comparable size

within the last five years.

3. Contractor shall have personnel trained and certified to install the proposed generator and ATS

equipment.

4. Contractor must provide manufacturer-certified technicians or subcontract with certified

personnel for startup and commissioning.

SECTION 6 – PRE-BID MEETING & SITE VISITS

Mandatory Pre-Bid Meeting:

A pre-bid conference will be held on January 7, 2026, at 10:00 AM. The meeting will be held in person at

the Lowndes County EOC, 250 Douglas Street, Valdosta, GA 31601. Those unable to attend in person may

attend virtually using the meeting information listed below. Attendance, either in person or virtually, is

required. Bids from contractors not represented at the pre-bid meeting will not be accepted. The door to

the meeting room and the virtual meeting room will be locked at 10:01 AM, and no one else will be

allowed to join.

join.me/LowndesEMA

To dial in by phone:

(813) 769-0500

Conference

ID:

244-281-095 #

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Bid Specifications for Generator Project

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