Bid Solicitation ? NEWARK EFFLUENT SPRAY IRRIGATION SITE MAINTENANCE

Agency:	Worcester County
State:	Maryland
Type of Government:	State & Local
NAICS Category:	221310 - Water Supply and Irrigation Systems 561730 - Landscaping Services
Posted Date:	Mar 15, 2024
Due Date:	Apr 17, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Bid Solicitation – NEWARK EFFLUENT SPRAY IRRIGATION SITE MAINTENANCE

Worcester County is seeking Bids from qualified Vendors to contract for general services,

planting, cutting, raking, baling, and hauling of vegetation at the Newark Effluent Spray

Irrigation Site in the Newark Service Area in conformity with the requirements contained herein

Bid Documents.

Bid Documents for the above referenced project may be obtained from the Worcester County

Commissioner’s Office by either e-mailing the Procurement Officer, Nicholas Rice, at

nrice@co.worcester.md.us or by calling 410-632-1194 during normal business hours, or via the

County’s Bids page on the County’s website. Vendors are responsible for checking this website

for addenda prior to submitting their bids. Worcester County is not responsible for the content

of any Bid Document received through any third party bid service. It is the sole responsibility of

the vendor to ensure the completeness and accuracy of their Completed Bid Documents.

A pre-bid meeting will be held on Wednesday, March 27, 2024 at 1:30pm at the Public Works

Administration building, located at 6113 Timmons Road, Snow Hill, MD 21863. The last day for

questions will be noon on Tuesday, April 9, 2024. Sealed Bid Documents are due no later than

3:00pm on Wednesday, April 17, 2024 and will be opened and read aloud in the Office of the

County Commissioners, Worcester County Government Center – Room 1103, One West Market

Street, Snow Hill, Maryland 21863.

Late Bid Documents will not be accepted.

Minority vendors are encouraged to compete for award of the solicitation.

Nicholas W. Rice, CPPO, CPPB, NIGP-CPP

Procurement Officer

Worcester County, Maryland

Worcester County Administration

1 West Market Street, Room 1103

Snow Hill, Maryland 21863

PROJECT:

DEPARTMENT:

INVITATION FOR BID

Newark Effluent Spray

Irrigation Site Maintenance

NAME:

ADDRESS:

VENDOR:

DATE:

TIME:

BID OPENING:

Wednesday, April 17, 2024

3:00 PM

TABLE OF CONTENTS

SECTION I: INTRODUCTION .......................................................................................................................................................................................................... 3

PURPOSE .......................................................................................................................................................................................................................... 3

CLARIFICATION OF TERMS ....................................................................................................................................................................................... 3

QUESTIONS AND INQUIRES ........................................................................................................................................................................................ 3

FILLING OUT BID DOCUMENTS................................................................................................................................................................................. 3

SUBMISSION OF BID DOCUMENTS............................................................................................................................................................................ 4

OPENING OF BIDS .......................................................................................................................................................................................................... 4

ACCEPTANCE OR REJECTION OF BIDS................................................................................................................................................................... 4

QUALIFICATIONS .......................................................................................................................................................................................................... 5

DESCRIPTIVE LITERATURE ....................................................................................................................................................................................... 5

NOTICE TO VENDORS................................................................................................................................................................................................... 6

PIGGYBACKING ............................................................................................................................................................................................................. 6

SECTION II: GENERAL INFORMATION....................................................................................................................................................................................... 7

ECONOMY OF BID.......................................................................................................................................................................................................... 7

PUBLIC INFORMATION ACT (PIA) ............................................................................................................................................................................ 7

CONTRACT AWARD ...................................................................................................................................................................................................... 7

AUDIT ................................................................................................................................................................................................................................ 7

NONPERFORMANCE ..................................................................................................................................................................................................... 7

MODIFICATION OR WITHDRAWL OF BID .............................................................................................................................................................. 8

DEFAULT .......................................................................................................................................................................................................................... 8

COLLUSION/FINANCIAL BENEFIT ............................................................................................................................................................................ 8

TAX EXEMPTION ........................................................................................................................................................................................................... 8

CONTRACT CHANGES .................................................................................................................................................................................................. 9

ADDENDUM ..................................................................................................................................................................................................................... 9

EXCEPTIONS/ SUBSTITUTIONS .................................................................................................................................................................................. 9

M. APPROVED EQUALS .................................................................................................................................................................................................... 10

DELIVERY ...................................................................................................................................................................................................................... 10

INSURANCE ................................................................................................................................................................................................................... 10

BID EVALUATION ........................................................................................................................................................................................................ 10

SECTION III: GENERAL CONDITIONS ....................................................................................................................................................................................... 11

DRAWINGS AND SPECIFICATIONS ......................................................................................................................................................................... 11

MATERIALS, SERVICES AND FACILITIES............................................................................................................................................................. 11

INSPECTION AND TESTING....................................................................................................................................................................................... 11

APPROVAL OF SUBSTITUTION OF MATERIALS.................................................................................................................................................. 12

PROTECTION OF WORK, PROPERTY AND PERSONS......................................................................................................................................... 12

BARRICADES, DANGER, WARNING AND DETOUR SIGNS ................................................................................................................................. 12

LICENSES AND PERMITS ........................................................................................................................................................................................... 12

SUPERVISION ................................................................................................................................................................................................................ 13

CLEAN UP....................................................................................................................................................................................................................... 13

CHANGES IN WORK .................................................................................................................................................................................................... 13

TIME FOR COMPLETION ........................................................................................................................................................................................... 13

LIQUIDATED DAMAGES............................................................................................................................................................................................. 14

M. CORRECTION OF WORK............................................................................................................................................................................................ 14

CONSTRUCTION SAFETY AND HEALTH STANDARDS ....................................................................................................................................... 14

BID BOND ....................................................................................................................................................................................................................... 14

PERFORMANCE AND PAYMENT BONDS ............................................................................................................................................................... 15

GUARANTEE.................................................................................................................................................................................................................. 15

SECTION IV: BID SPECIFICATIONS............................................................................................................................................................................................ 16

SCOPE.............................................................................................................................................................................................................................. 16

CONTRACT PRICING .................................................................................................................................................................................................. 16

CONTRACT PERIOD RENEWAL OPTION ............................................................................................................................................................... 16

SUMMARY ...................................................................................................................................................................................................................... 16

GENERAL REQUIREMENTS ...................................................................................................................................................................................... 17

ATTACHMENTS ............................................................................................................................................................................................................ 17

PRE-BID CONFERENCE .............................................................................................................................................................................................. 17

PAYMENT ....................................................................................................................................................................................................................... 17

QUESTIONS .................................................................................................................................................................................................................... 17

AWARD ........................................................................................................................................................................................................................... 17

FORM OF BID .................................................................................................................................................................................................................................... 18

REFERENCES .................................................................................................................................................................................................................................... 19

EXCEPTIONS ..................................................................................................................................................................................................................................... 20

INDIVIDUAL PRINCIPAL ................................................................................................................................................................................................................ 21

VENDOR’S AFFIDAVIT OF QUALIFICATION TO BID.............................................................................................................................................................. 22

NON-COLLUSIVE AFFIDAVIT ....................................................................................................................................................................................................... 23

EXHIBIT A .......................................................................................................................................................................................................................................... 24

SECTION I: INTRODUCTION

A. PURPOSE

1. The purpose of this Invitation for Bid Document is for Worcester County (“County”) to contract

for general services, planting, cutting, raking, baling, and hauling of vegetation at the Newark

Effluent Spray Irrigation Site in the Newark Service Area in conformity with the requirements

contained herein (“Bid Document(s)”).

B. CLARIFICATION OF TERMS

1. Firms or individuals that submit a bid for award of a contract (“Contract”) are referred to as

vendors (“Vendors”) in this document. The Vendor that is awarded the Contract is herein

referred to as the (“Successful Vendor”).

C. QUESTIONS AND INQUIRES

1. Questions must be addressed in writing to the Worcester County Procurement Officer at

nrice@co.worcester.md.us.

2. The last date to submit questions for clarification will be noon on Tuesday, April 9, 2024.

3. Addenda are posted on the County website at https://www.co.worcester.md.us/ under County

Info: Bid Board: at https://www.co.worcester.md.us/commissioners/bids at least five calendar

days before bid opening.

4. It is the Vendors responsibly to make sure all addenda are acknowledged in their bid. Failure to

do so could result in the bid being disqualified.

D. FILLING OUT BID DOCUMENTS

1. Use only forms supplied by the County.

2. One unbound original and two bound copies of the bid form and any required attachments must

be submitted in the solicitation and can be submitted in the same envelope unless otherwise

instructed.

3. Bid Documents should be complied as follows: (1) Cover letter, (2) Form of Bid, (3) References,

(4) Exceptions Document and Signed addenda, if necessary (5) Individual Principal Document,

(6) Vendor’s Affidavit of Qualification to Bid, and (7) Non-Collusive Affidavit

4. Where so indicated by the make-up of the Bid Documents, sums will be expressed in both words

and figures, and in the case of a discrepancy between the two, the amount written in words will

govern. In the event there is a discrepancy between the unit price and the extended totals, the unit

prices will govern.

5. Any interlineation, alteration, or erasure will be initialed by the signer of the Bid Documents.

6. Each copy of the Bid Documents will be signed by the person(s) legally authorized to bind the

Vendor to a contract, using the legal name of the signer. Bid Documents submitted by an agent

will have a current Power of Attorney attached certifying the agent’s authority to bind the

Vendor.

7. Vendor will supply all information and submittals required by the Bid Documents to constitute a

proper and responsible completed Bid Document package.

8. Any ambiguity in the Bid Documents as a result of omission, error, lack of clarity or non-

compliance by the Vendor with specifications, instructions, and/or all conditions of bidding will

be construed in the light most favorable to the County.

E. SUBMISSION OF BID DOCUMENTS

1. All copies of the Bid Documents and any other documents required to be submitted with the Bid

Documents will be enclosed in a sealed envelope. The envelope will be addressed to the

Worcester County Commissioners and will be identified with the project name: NEWARK

EFFLUENT SPRAY IRRIGATION SITE MAINTENANCE and the Vendor’s name and

address. If the Bid Documents are sent by mail, the sealed envelope will be enclosed in a

separate mailing envelope with the notation “SEALED BID DOCUMENTS ENCLOSED” on the

face thereof.

2. Bids must be mailed or hand carried to the Worcester County Administration Office, 1 West

Market Street, Room 1103, Snow Hill, MD 21863, in order to be received prior to the

announced bid deadline. Bids received after said time or delivered to the wrong location will be

returned to the Vendor unopened.

3. Bids are due and will be opened at the time listed on the front of this Bid Document.

4. If you are delivering a bid in person please keep in mind to allow time to get through security and

into the Administration Office. It is fully the responsibility of the Vendor to ensure that the bid is

received on time.

5. The County will not speculate as to reasonableness of the postmark, nor comment on the apparent

failure of a public carrier to have made prompt delivery of the bid.

6. Vendors, or their authorized agents, are expected to fully inform themselves as to the conditions,

requirements, and specifications before submitting Bid Documents; failure to do so will be at the

Vendor’s own risk.

7. A fully executed Affidavit of Qualification to Bid will be attached to each Bid Document.

8. Minority vendors are encouraged to participate.

9. All Vendor submitted Bid Documents will be valid for a minimum of sixty days from the date of

Bid Document opening.

10. Electronically mailed bids are not considered sealed bids and will not be accepted.

F. OPENING OF BIDS

1. Bid Documents received on time will be opened publicly and Vendor’s names and total costs will

be read aloud for the record.

2. The Contract will be awarded or all Bid Documents will be rejected within sixty days from the

date of the Bid Document opening.

G. ACCEPTANCE OR REJECTION OF BIDS

1. Unless otherwise specified, the Contract will be awarded to the most responsible and responsive

Vendor complying with the provisions of the Bid Documents, provided the bid does not exceed

the funds available, and it is in the best interest of the County to accept it. The County reserves

the right to reject the Bid Documents of any Vendor who has previously failed to perform

properly in any way or complete on time contracts of a similar nature; or a Bid Document from a

Vendor who, investigation shows, is not in a position to perform the Contract; or Bid Documents

from any person, firm, or corporation which is in arrears or in default to the County for any debt

or contract.

2. Completed Bid Documents from Vendors debarred from doing business with the State of

Maryland or the Federal Government will not be accepted.

3. In determining a Vendor’s responsibility, the County may consider the following qualifications,

in addition to price:

Bid Solicitation ? NEWARK EFFLUENT SPRAY IRRIGATION SITE MAINTENANCE

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