BID SOLICITATION FOR HVAC AIR FILTER REPLACEMENT

Mississippi State University
Request for Proposals (RFP) MSU2026078
HVAC Air Filter Replacement
ISSUE DATE: May 13, 2026
ISSUING AGENCY: Office of Procurement Services
Mississippi State University
Procurement Services - RFP MSU2026078
405 Garrard Road East
Starkville, MS 39759
Sealed Proposals, subject to the conditions made a part hereof, will be received June 16, 2026,
at 2:00 PM by the MSU Office of Procurement Services, same address above, for
furnishing services and potentially, optional services as described herein.
IMPORTANT NOTE: Indicate firm name, and RFP number on the front of each sealed
proposal envelope or package.
All inquiries concerning this RFP should be directed at:
Jennifer Mayfield
Office of Procurement Services, (Same address above)
jmayfield@procurement.msstate.edu
662-325-2550
Any addendum associated with this RFP will be posted at
http://www.procurement.msstate.edu/procurement/bids/index.php located under RFP
MSU2026078. It is the respondent's responsibility to assure that all addenda have been
reviewed and if applicable, signed and returned.
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1. UNIVERSITY OVERVIEW
Mississippi State University (MSU) is a comprehensive land grant university. The main campus
is located adjacent to the community of Starkville in northeast Mississippi, with a remote
campus located in Meridian. Additionally, the university operates several remote agricultural
experiment stations and has an Extension office located in each of the eighty-two Mississippi
counties.
Additional information about MSU can be found on our website www.msstate.edu.
2. INVITATION TO SUBMIT PROPOSAL ON RFP
MSU invites qualified respondents to submit proposals to replace and install air filters across
MSU's main campus.
3. SCOPE OF SERVICES REQUIRED
Project Overview
Mississippi State University Campus Services is seeking sealed bids for the replacement and
installation of air filters across MSU's main campus.
Scope of Work
The selected vendor shall provide all labor, materials, equipment, and expertise necessary to
replace all air filters on MSU's main campus
Vendor will be responsible for the following:
* Replacement and installation of each filter in each of the buildings listed below 1 time
each quarter (all filters will be replaced 4 times per year);
* Removal and disposal of old filters, including any costs associated with same;
* Providing their own storage area for filters. Storage of filters on MSU's campus will not
be allowed.
Deliverables
Upon completion, the vendor shall provide:
* A dated receipt or ticket indicating what specific filters were replaced at what location
Review and Quality Assurance
The vendor must submit:
* Quarterly report indicating when all filters have been changed in a quarter.
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* Substitutions or material changes must be approved in writing. Any request must be
received by the Question Due Date in Section 5.
* The services will undergo inspection and operational testing by MSU HVAC
employees.
The work shall include, but is not limited to the following locations:
Building Filter Size Filter Type Quantity
100 Research Blvd 12x24x4 Pleated Filter 8
100 Research Blvd 16x20x4 Pleated Filter 16
100 Research Blvd 20x20x4 Pleated Filter 4
100 Research Blvd 20x24x4 Pleated Filter 8
100 Research Blvd 10x64x1 Poly Pad 2
106 Morgan 24x30x1 Pleated Filter 1
1219 Black Jack 20x25x1 Pleated Filter 1
1219 Black Jack 20x30x1 Pleated Filter 1
140 Morgan 20x30x1 Pleated Filter 1
184 Morgan 20x30x1 Pleated Filter 1
222 Famous Maroon Band St 24x30x1 Pleated Filter 1
222 Famous Maroon Band St 24x36x1 Pleated Filter 1
222 Famous Maroon Band St 20x24x1 Pleated Filter 2
231 Famous Marron Band Street 20x30x1 Pleated Filter 1
236 Famous Maroon Band Street 20x30x1 Pleated Filter 1
236 Famous Maroon Band Street 20x20x1 Pleated Filter 2
252 Famous Maroon Band Street 20x25x1 Pleated Filter 2
Academic Computer Lab 12x24x2 Pleated Filter 2
Academic Computer Lab 20x24x2 Pleated Filter 4
AG and Bio Engineering Bldg 20x20x15 MV 14 Bag 6 PKT 15
AG and Bio Engineering Bldg 12x24x2 Pleated Filter 2
AG and Bio Engineering Bldg 16x20x2 Pleated Filter 6
AG and Bio Engineering Bldg 20x20x2 Pleated Filter 18
AG and Bio Engineering Bldg 20x30x2 Pleated Filter 3
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AG and Bio Engineering Bldg 20x24x2 Pleated Filter 12
Allen Computer Room 20x25x4 Pleated Filter 8
Allen Hall 12x24x2 Pleated Filter 4
Allen Hall 16x20x2 Pleated Filter 86
Allen Hall 16x25x2 Pleated Filter 52
Allen Hall 20x20x2 Pleated Filter 3
Allen Hall 20x24x2 Pleated Filter 8
Allen Hall 20x25x2 Pleated Filter 24
Allen Hall 16x25x4 Pleated Filter 4
Allen Hall 20x25x4 Pleated Filter 3
Allen Hall 16X16X2 Pleated Filter 16
Allen Hall 9x48x1 Poly Pad 1
Ammerman-Hearnsberger 16x20x2 Pleated Filter 16
Ammerman-Hearnsberger 20x20x1 Pleated Filter 1
Ammerman-Hearnsberger 18x24x1 Pleated Filter 8
Ammerman-Hearnsberger 10x20x1 Poly Pad 1
Animal Diary Science 12x24x2 Pleated Filter 12
Animal Diary Science 16x20x2 Pleated Filter 16
Animal Diary Science 20x20x2 Pleated Filter 4
Animal Diary Science 20x24x2 Pleated Filter 20
Animal Diary Science 24x24x2 Pleated Filter 10
Animal Diary Science 10x30x1 Pleated Filter 2
Animal Diary Science 10x48x1 Pleated Filter 4
Animal Diary Science 10x40x1 Pleated Filter 1
Animal Diary Science 18x24x2 Pleated Filter 12
Band Hall 12x24x2 Pleated Filter 4
Band Hall 20x20x2 Pleated Filter 2
Band Hall 20x24x2 Pleated Filter 7
Band Hall 24x24x2 Pleated Filter 5
Band Hall 12x16x1 Poly Pad 1
4

Barnes and Noble 20x25x2 Pleated Filter 36
Bost Conference Center 16x25x2 Pleated Filter 18
Bost Conference Center 20x25x2 Pleated Filter 14
Bost Extension Center 16x25x2 Pleated Filter 48
Bost Extension Center 20x25x2 Pleated Filter 12
Bost Extension Center 16x20x2 Pleated Filter 36
Bost Extension Center 20x20x2 Pleated Filter 12
Bost Extension Center 20x25x4 Pleated Filter 2
Bowen Hall 16x25x2 Pleated Filter 6
Bowen Hall 20x20x2 Pleated Filter 2
Bowen Hall 14x25x1 Pleated Filter 2
Bowen Hall 20x25x2 Pleated Filter 4
Bowen Hall 14x24x1 Poly Pad 80
Bowen Hall 20x25x1 Poly Pad 1
Box Building 20x30x1 Pleated Filter 1
Box Building 25x25x1 Pleated Filter 1
Box Building 20x25x4 Pleated Filter 1
Briscoe Hall 20x24x2 Pleated Filter 12
Bryan Athletic Administration
Building 20x20x2 Pleated Filter 12
Bryan Athletic Administration
Building 20x24x2 Pleated Filter 24
Building 26 - Finals 20x24x12 MV 14 Bag 6 PKT 2
Building 26 - Finals 24x24x12 MV 14 Bag 6 PKT 32
Building 26 - Finals 20x20x12 MV 14 Bag 6 PKT 7
Building 26 - Finals 12x24x12 MV 14 Bag 6 PKT 11
Butler-Williams Guest House 16x25x2 Pleated Filter 8
Butler-Williams Guest House 16x20x1 Pleated Filter 1
Butler-Williams Guest House 20x20x1 Poly Pad 2
Butler-Williams Guest House 20x25x1 Poly Pad 3
Campus Landscape Equipment 16x25x1 Pleated Filter 3
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Campus Landscape Storage and
Office 20x20x1 Pleated Filter 1
Campus Landscape Storage and
Office 14x20x1 Pleated Filter 3
Campus Landscape Storage and
Office 24x30x1 Pleated Filter 3
Campus Landscape Storage and
Office 16x16x1 Pleated Filter 2
Campus Landscape Storage and
Office 30x30x1 Pleated Filter 1
Campus Landscape Storage and
Office 10x16x1 Pleated Filter 1
Campus Landscape Storage and
Office 16x20x2 Pleated Filter 2
Campus Landscape Storage and
Office 17x21x1 Poly Pad 1
Carpenter Engineering 16x25x2 Pleated Filter 30
Carpenter Engineering 12x24x4 Pleated Filter 8
Carpenter Engineering 24x24x4 Pleated Filter 6
Carpenter Engineering 20x25x2 Pleated Filter 6
Catfish Lab 12x24x1 Pleated Filter 2
Catfish Lab 20x20x1 Pleated Filter 2
Cavs Building 12x24x2 Pleated Filter 2
Cavs Building 16x25x2 Pleated Filter 4
Cavs Building 20x24x2 Pleated Filter 6
Cavs Building 20x25x2 Pleated Filter 6
Cavs Building 24x24x2 Pleated Filter 24
Cavs Building 20x25x4 Pleated Filter 4
Cavs Building 16x25x1 Pleated Filter 3
Cavs Building 20x22x1 Pleated Filter 3
Chapel of Memories 16x20x2 Pleated Filter 4
Chapel of Memories 16x25x2 Pleated Filter 4
6

Child Development and Family 16x20x2 Pleated Filter 4
Child Development and Family 16x25x1 Pleated Filter 1
Child Development and Family 20x25x1 Pleated Filter 7
Child Development and Family 24x24x1 Pleated Filter 1
Child Development and Family 20x25x2 Pleated Filter 1
Child Development and Family 14x25x2 Pleated Filter 7
Clay-Lyle Entomology Center 20x20x2 Pleated Filter 32
Clay-Lyle Entomology Center 20x25x2 Pleated Filter 34
Coach Office 16x25x1 Poly Pad 4
Cobb Curation Storage 24x30x1 Pleated Filter 2
Cobb Curation Storage 18x30x1 Pleated Filter 1
Cobb Institute of Archaeology 16x20x2 Pleated Filter 4
Cobb Institute of Archaeology 16x25x2 Pleated Filter 2
Cobb Institute of Archaeology 20x20x2 Pleated Filter 1
Cobb Institute of Archaeology 20x25x2 Pleated Filter 11
Computer Testing/College View 9x42x1 Pleated Filter 1
Computer Testing/College View 9x61x1 Pleated Filter 1
Computer Testing/College View 9x33.5x1 Pleated Filter 1
Computer Testing/College View 9x24.25x1 Pleated Filter 1
Computer Testing/College View 20x20x1 Pleated Filter 2
Cresswell Hall 16x20x2 Pleated Filter 4
Cresswell Hall 20x25x2 Pleated Filter 16
Cresswell Hall 16x25x2 Pleated Filter 4
Critz 16x25x1 Pleated Filter 4
Critz 18x24x1 Pleated Filter 2
Cullis-Wade Depot 20x25x2 Pleated Filter 12
Davenport Hall 12x24x2 Pleated Filter 2
Davenport Hall 20x24x2 Pleated Filter 2
Davenport Hall 24x24x2 Pleated Filter 26
Davis Wade Stadium 12x24x2 Pleated Filter 12
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Davis Wade Stadium 16x20x2 Pleated Filter 179
Davis Wade Stadium 16x24x2 Pleated Filter 12
Davis Wade Stadium 16x25x2 Pleated Filter 9
Davis Wade Stadium 20x20x1 Pleated Filter 2
Davis Wade Stadium 20x20x2 Pleated Filter 26
Davis Wade Stadium 20x24x2 Pleated Filter 104
Davis Wade Stadium 20x25x2 Pleated Filter 54
Davis Wade Stadium 24x24x2 Pleated Filter 76
Davis Wade Stadium 9x22x1 Pleated Filter 28
Davis Wade Stadium 9x31x1 Pleated Filter 14
Deavenport Hall 12x24x2 Pleated Filter 2
Deavenport Hall 24x24x2 Pleated Filter 26
Deavenport Hall 20x24x2 Pleated Filter 2
Dogwood Hall 12x24x2 Pleated Filter 3
Dogwood Hall 20x24x2 Pleated Filter 12
Dogwood Hall 24x24x2 Pleated Filter 31
Dorman Greenhouse 16x20x1 Pleated Filter 1
Dorman Greenhouse 16x25x1 Pleated Filter 1
Dorman Greenhouse 20x24x1 Pleated Filter 1
Dorman Greenhouse 20x21x1 Pleated Filter 1
Dorman Greenhouse wash out filter 1
Dorman Hall / Modular Lab 20x20x2 Pleated Filter 2
Dorman Hall / Modular Lab 20x25x1 Poly Pad 2
Dudy Noble Field 20x24x15 MV 14 Bag 6 PKT 4
Dudy Noble Field 24x24x15 MV 14 Bag 6 PKT 12
Dudy Noble Field 10x31x1 Pleated Filter 5
Dudy Noble Field 12x31x1 Pleated Filter 1
Dudy Noble Field 10x36x1 Pleated Filter 1
Dudy Noble Field 12x36x1 Pleated Filter 2
Dudy Noble Field 8x31x1 Pleated Filter 1
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Dudy Noble Field 10x20x1 Pleated Filter 4
Dudy Noble Field 10x40x1 Pleated Filter 2
Dudy Noble Field 16x25x1 Pleated Filter 2
Dudy Noble Field 16x20x1 Pleated Filter 12
Dudy Noble Field 20x25x1 Pleated Filter 24
Dudy Noble Field 16x20x2 Pleated Filter 26
Dudy Noble Field 20x20x2 Pleated Filter 2
Dudy Noble Field 24x24x2 Pleated Filter 12
Dudy Noble Field 20x24x2 Pleated Filter 4
Dudy Noble Field 11x48x1 Pleated Filter 2
Dudy Noble Field 9x20x1 Pleated Filter 3
Dudy Noble Field 10x22x1 Pleated Filter 1
Dudy Noble Field 12x36x1 Pleated Filter 1
Dudy Noble Field 17x46x1 Pleated Filter 2
Dudy Noble Field wash out filter 4
Edwards Reactor Lab 14x20x1 Pleated Filter 2
Edwards Reactor Lab 20x24x1 Pleated Filter 1
Edwards Reactor Lab 20x30x1 Pleated Filter 1
Edwards Reactor Lab 24x24x2 Pleated Filter 2
Ethredge 20x20x1 Pleated Filter 1
Ethredge 18x24x1 Poly Pad 2
Ethredge 20x24x1 Poly Pad 1
Ethredge 25x25x1 Poly Pad 1
Ethredge 20x25x1 Poly Pad 1
Ethredge wash out filter 82
Freeman 20x22x1 Poly Pad 1
Freeman wash out filter 18
Fresh Foods 12x24x4 Pleated Filter 18
Fresh Foods 16x20x4 Pleated Filter 32
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Fresh Foods 20x24x4 Pleated Filter 18
Fresh Foods 20x25x2 Pleated Filter 14
Fresh Foods 16x20x2 Pleated Filter 8
Garner Hall 9x19x1 Pleated Filter 3
Garner Hall 20x25x1 Pleated Filter 1
Garner Hall 16x25x1 Poly Pad 1
Garner Hall 18x19x1 Poly Pad 69
Garner Hall 9x19x1 Poly Pad 8
Gast Reading Lab 20x20x2 Pleated Filter 12
Gast Reading Lab 20x25x2 Pleated Filter 4
George Hall 16x20x2 Pleated Filter 4
George Hall 16x25x2 Pleated Filter 8
Giles Hall 16x20x2 Pleated Filter 31
Giles Hall 16x25x2 Pleated Filter 34
Giles Hall 20x20x2 Pleated Filter 31
Giles Hall 20x25x2 Pleated Filter 2
Giles Hall 16x16x2 Pleated Filter 1
Griffis Hall 16x20x2 Pleated Filter 16
Griffis Hall 15x20x2 Pleated Filter 5
Griffis Hall 16x25x2 Pleated Filter 16
Griffis Hall 20x20x1 Pleated Filter 5
Griffis Hall 20x24x1 Pleated Filter 3
Hand Chemical Lab 12x24x15 MV 14 Bag 6 PKT 10
Hand Chemical Lab 24x24x15 MV 14 Bag 6 PKT 96
Hand Chemical Lab 20x24x2 Pleated Filter 4
Hand Chemical Lab 24x24x2 Pleated Filter 98
Hand Chemical Lab 12x24x2 Pleated Filter 10
Harned Hall 20x20x15 MV 14 Bag 6 PKT 28
Harned Hall 20x24x15 MV 14 Bag 6 PKT 14
Harned Hall 12x24x2 Pleated Filter 1
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