CITY OF HUTCHINSON
REQUEST FOR BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NUMBER: 19-86 BID SUBMITTAL DEADLINE: 1:00 P.M. CST on June 4, 2019
BID OPENING TIME: 1:30 P.M. CST on June 4, 2019
THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL, IN
PERSON, OR BY FAX TO: The City of Hutchinson, Office of City Clerk, 125 East Avenue B,
P.O. Box 1567, Hutchinson, Kansas 67504-1567, OR FAX (620)694-1971 or email to
firstname.lastname@example.org . RETURN PRIOR TO 1:00 P.M. CST on June 4, 2019. Bid not
submitted pursuant to the conditions set out in this request may be rejected. All bids received after the
stated opening date and time will not be considered. Bids will be publicly opened and read at the above
stated time in the Public Works Conference Room, 1500 South Plum, Hutchinson, Kansas
* The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to Purchasing
Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among venders to
accomplish the best gross price and to make the final decision as to acceptability of quality and price.
Thank You, Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 or (620)694-1900
DESCRIPTION – Sewer Maintenance Parts
Unit Price EXTENDED
6” Heavy Duty Sealed Lid Manhole Castings & Lids (Deeter
Part #1257) ( East Jordan Part #2430Z1-2408A)
TOTAL BID IF ALL ITEMS ARE ORDERED FROM YOUR COMPANY AT ONE TIME
INCLUDING ALL DISCOUNTS
VENDORS WISHING TO REMAIN ON THE VENDOR LIST MUST RETURN THIS BID WITH A BID OR A WRITTEN REQUEST TO
REMAIN ON THE VENDOR LIST
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM ___.
BIDDER COMPANY NAME
REMITTANCE ADDRESS (IF DIFFERENT):
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of Hutchinson,
Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended, including subsection (a),
paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
(B) the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the performance
of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, “Equal Opportunity Employer,” or a similar phrase to be
approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of K.S.A.
44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or
suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which has
become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in whole or in
part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will be
binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the terms of
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must be
completed and returned with the quotations in accordance with the City’s policy on delinquent property taxes.
A. _____ “The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid.”
B. _____ “No property is owned by the owner(s) or corporation within Reno County.”
NAME OF SIGNEE:______________________________________
TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
The City of Hutchinson is seeking Bids for items specified in the enclosed which it wished to purchase. None of the
attachments are intended to be restrictive but to act as a guide for those desiring to submit Bids. ALL BIDS SHALL BE
GOOD FOR A PERIOD OF FORTY-FIVE DAYS FROM THE DATE QUOTES ARE OPENED.
PRICE PROTECTION. The price stated in the Bid shall be firm and not subject to increase during the term of any
contractual agreement arising between the City of Hutchinson and the vendor as a result of the Bid. Vendors shall provide
firm prices less any federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further information
contact the City Clerk's Office (694-2614).
METHOD OF PAYMENT. Payment will be made within 21 days of date of delivery and satisfactory performance to the
City of Hutchinson.
DELIVERY. Bids shall reflect delivery to the City of Hutchinson, Public Works Department, 1500 S Plum St., Hutchinson,
Kansas, 67501. All items to be delivered on or before July 1, 2019. All material received by the City of Hutchinson shall
meet specifications and/or deemed to be acceptable by the City. All material not meeting specifications and deemed to be
unacceptable by the City may be returned to the vendor. The City of Hutchinson shall not be liable for any items during
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any
employee or applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical
handicap, unless based upon a bonafide occupational qualification. The contractor/vendor will take affirmative action to
insure applicants are employed, and that employees are treated during employment without regard to their race, sex, religion,
color, age, national origin, ancestry or physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be
complete and returned with the Bid in accordance with the City's policy on delinquent property taxes. "The City reserves the
right to reject all bids from bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets Bids for goods or services, and the low Bid is submitted by a
vendor domiciled outside of Reno County, a vendor domiciled inside Reno county may be deemed the preferred vendor and
awarded the Bid if:
1. The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum
Bid specifications, and the vendor has the capability to adequately service the product.
2. The amount of the Bid of the vendor domiciled within Reno County is not more than 5% greater than the
amount of the low Bid if the low Bid is under $10,000, or not more than 3% greater than the amount of the
low Bid if the low Bid is greater than $10,000.
3. The Bid does not pertain to new construction or involve State or Federal Funding.
4. The vendor domiciled within Reno County is willing to match the Bid price offered by the low vendor
domiciled outside of Reno County within 24 hours of official notification unless circumstances warrant
additional time as determined by the Assistant City Manager or the City Manager.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE
FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF
HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG
VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO
ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS WITH THE CITY OF
HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND