BID 22-1920 SCHOOL NUTRITION SERVICES ? PRODUCE

Agency: Chesapeake Public School
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Nov 4, 2019
Due Date: Nov 18, 2019
Solicitation No: BID 22-1920
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BID 22-1920 SCHOOL NUTRITION SERVICES – PRODUCE

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CHESAPEAKE PUBLIC SCHOOLS
Purchasing Department
312 Cedar Road
Chesapeake, VA 23322
INVITATION FOR BID #22-1920
SCHOOL NUTRITION SERVICES PRODUCE
DUE DATE / TIME
November 18, 2019
2:00 PM
BID OPENING DATE/TIME
November 18, 2019
2:05 PM
Kisha Allen, Director
(757) 547-0265
Kisha.Allen@cpschools.com
INVITATION TO BID
DATE: November 4, 2019
BID NUMBER:
22-1920
BID TOPIC: School Nutrition Services Produce
BIDS MUST BE RECEIVED AND REGISTERED NO LATER THAN:
Hour:
Deliver
or
Mail To:
2:00 P.M.
Date:
November 18, 2019
Kisha Allen, Director
Chesapeake Public Schools, Purchasing Department
School Administration Building
312 Cedar Road
Chesapeake, Virginia 23322
ABSOLUTELY NO BIDS WILL BE ACCEPTED AFTER THE ABOVE LISTED HOUR. TO BE OPENED:
Time: 2:05 P.M.
Date:
November 18, 2019
Place:
School Administration Building
Purchasing Department
312 Cedar Road
Chesapeake, Virginia 23322
ANYONE INTERESTED IN ATTENDING THIS OPENING WILL BE WELCOME. IT IS REQUESTED THAT ALL
ATTENDING BE ON TIME.
*AUTHORIZED REPRESENTATIVE OF CHESAPEAKE PUBLIC SCHOOLS:
Name
Kisha Allen, CPPO, CPPB
Phone No.
(757) 547-0265
Title
Director
DELIVERY:
All material may be shipped and / or all work
To commence
With completion
as stated in the bid specifications
as stated in the bid specifications
PLEASE DIRECT ANY INQUIRIES TO THE AUTHORIZED REPRESENTATIVE. ABSOLUTELY NO
PRICES OR BIDS WILL BE ACCEPTED OR CONSIDERED THAT ARE SUBMITTED ELECTRONICALLY.
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Chesapeake Public Schools
General Bid Conditions
For School Nutrition Services
The conditions set forth herein apply to all food commodities, dairy products, and meat bids for Chesapeake
Public Schools. All bidders are bound by these conditions. Please read these conditions carefully as they are
an integral part of the agreement and contract awarded to the successful bidder.
A. BID PROCEDURE
1. In the event a bidder finds either discrepancies or omissions in the specifications, drawings and/or
bid documents, he shall notify the authorized representative indicated in the Invitation to Bid for
Chesapeake Public Schools, at once. If it is found necessary, a written addendum will be sent to
each bidder. All addenda issued shall become a part of the bid documents and should be
acknowledged on the Letter of Transmittal. Important: No interpretation of the meaning of the
specifications, drawings and/or bid documents (except for procedural clarification) will be made
orally to any potential bidder. All requests for such interpretation will be in writing, addressed to
the authorized representative and submitted, no later than five (5) days prior to the date fixed for
the opening of the bid.
2. The bid response must be:
a. Sealed and submitted in a plain opaque envelope clearly marked with the bid number, date
and time of bid opening as indicated in the Invitation to Bid.
b. Addressed to the authorized representative, Chesapeake Public Schools, Purchasing
Department, 312 Cedar Road, Chesapeake, VA 23322.
c. Submitted in a separate envelope and not submitted or concealed within any package or
envelope that may contain bid samples.
d. Vendors who choose to utilize an overnight mailing service to deliver bid submittals should
be mindful to indicate the bid number, bid due date and time of bid opening on the outside
of the package. Failure to do so may affect the proper and timely receipt of bid responses.
3. All proposals will be opened and read aloud at the time and date set forth in the Invitation to Bid.
Bidders or their representatives are invited to be present at the opening of bids. All bid openings
will be at Chesapeake Public Schools, School Administration Building, 312 Cedar Road, Chesapeake,
VA.
4. Bids are to be submitted on and in accordance with forms provided by Chesapeake Public Schools.
5. All information requested on the Letter of Transmittal and the Vendor’s Response/Bid Proposal
Form must be completed in order to constitute a valid bid offer.
6. Any deviations from the specifications must be set forth in the bid documents.
7. Prices and information required, except for the signature of the bidder, should be typewritten for
legibility. Illegible or vague bids will be rejected. Note: The signature of the person submitting the
bid must be handwritten. Any bid submitted with corrections must have the corrections initialed by
the person who signed the bid or his designee. No bid changes will be permitted after the bid is
due.
8. The use of a brand name, make or manufacturer within the specifications does not restrict the
bidder solely to that specified. Instead, it serves to convey to the bidder the general
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style, type, character, and quality of the item desired. Any item which Chesapeake Public Schools in
its sole discretion determines to be the equal of that specified, considering quality, workmanship,
economy of operation, and suitability for the purpose intended, shall be accepted.
9. When bidding an item other than that specified, the bidder will give the trade designation of the
item, manufacture’s name, and detailed specification of the item he proposes to furnish. The
absence of this information on the Vendor’s Response/Bid Proposal Form will be construed as
submitting a price on the identical item specified.
10. When bids are requested on a lump sum basis, the bidder must enter the price for each item and
also the lump sum.
11. All prices quoted must be “per unit” as specified.
12. Enter the price per unit and the extensions for each item bid. In the case of a discrepancy, the
lowest price will govern.
13. All prices are to be F.O.B. destination unless otherwise indicated. If the award is made on any other
basis, transportation charges will be prepaid by the successful bidder and added to the invoice as a
separate item.
14. The bidder expressly warrants that the price or prices quoted herein are not the result of an
agreement or understanding expressed or implied with any other bidder or bidders.
15. Withdrawal of bid due to error: A bidder may withdraw his bid from consideration if it contains a
mistake provided that:
a. The bid was submitted in good faith.
b. The mistake was a clerical mistake as opposed to a judgment mistake.
c. It was due to an unintentional arithmetic error or unintentional omission of a quantity of
work, labor, or materials made in the compilation of the bid.
d. The bidder shall give notice in writing of his claim of right to withdraw his bid within two (2)
business days after the conclusion of the bid opening procedure and shall submit original
working papers with such notice.
16. For all contracts:
a. The contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by federal or state law relating to discrimination in employment, except where
there is a bona fide occupational qualification reasonably necessary to the normal operation
of the contractor. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause, indicating the names of all contracting agencies with which the
contractor has contracts of over $10,000.
b. The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that such contractor is an equal opportunity employer;
provided; however, that notices, advertisements and solicitations placed in accordance with
federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the
requirement of this section.
c. The contractor will include the provisions of the foregoing paragraph in every subcontract or
purchase order over $10,000, so that the provisions will be binding upon each subcontractor
or vendor.
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d. During the performance of this contract, the contractor agrees to (i) provide a drug- free and
tobacco-free workplace for the contractor’s employees; (ii) post in conspicuous places,
available to employees and applicants for employment, a statement notifying employees that
the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled
substance, marijuana, or tobacco products is prohibited in the contractor’s workplace and
specifying the actions that will be taken against employees for violations of such prohibition;
(iii) state in all solicitations or advertisements for employees placed by or on behalf of the
contractor that the contractor maintains a drug-free and tobacco-free workplace; and (iv)
include the provisions of the foregoing clauses in every subcontractor or purchase order, so
that the provisions will be binding upon each subcontractor or vendor.
17. Chesapeake Public Schools is exempt from federal, state and excise taxes. The price bid shall be net
and not include the amount of any such tax. Exemption certificates, if required, will be provided by
Chesapeake Public Schools, upon request.
18. Sales to school boards are not affected by any fair trade agreements.
19. Prompt payment discounts will be considered in awarding the bid. However, no prompt payment
discounts will be considered if offered for a period of less than twenty (20) days. Time allowed for
cash discounts will be figured from date of receipt of a properly executed invoice form or date of
delivery, whichever is later.
B. BID CONTRACT
1. Chesapeake Public Schools reserves the right to reject any or all bids, in whole or part, to waive
technical defects, qualifications, irregularities, and omissions if in its judgment the best interest of
Chesapeake Public Schools will be served.
2. Unless otherwise stipulated, the right is reserved to award the bid in total, by individual item, or by
category (compatibility of items), whichever is in the best interest of Chesapeake Public Schools.
3. Award will be made to the lowest responsive and responsible bidder.
4. All other factors being equal, award preference shall be given in the following order: Chesapeake
City firms, area firms, state firms, and out-of-state firms, if such a choice is available; otherwise, the
tie shall be decided by a random drawing.
5. Chesapeake Public Schools reserves the right to make awards within ninety (90) days after the date
of the bid opening during which period bids may not be withdrawn unless the bidder distinctly
states in his bid that acceptance thereof must be made within a shorter specified time.
6. Bidders will be notified, in writing, of the bid accepted.
7. In submitting a bid, the bidder obligates himself and/or his company to furnish items or services at
the price bid, and that written notice from Chesapeake Public Schools accepting the bid constitutes
a contract between the bidder and Chesapeake Public Schools. (When a written contract as a
separate document is required, this will be prepared or approved by Chesapeake Public Schools
and submitted to the successful bidder.) When circumstances warrant, quantities may be adjusted
by mutual consent of Chesapeake Public Schools and the successful bidder.
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