CITY OF HUTCHINSON
SEALED BID FORM
Please bid your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NO. 19-82
Bid Submittal Deadline: 1:00 P.M. CST on March 19, 2019
Public Bid Opening Time: 1:30 P.M. CST on March 19, 2019
INSTRUCTIONS: This form must be properly filled out and returned by mail or in person to: The City of
Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 1:00 P.M. CST on MARCH 19, 2019. Bids are to be made on this BID
FORM, sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet, and
returned to the City Clerk’s Office. Failure to mark your Bid may cause your Bid to not be considered during official
opening. Bids will be publicly opened and read at the above stated time in the Public Works Conference Room, 1500 South
Plum, Hutchinson Kansas. Bid not submitted pursuant to the conditions set out in this request may be rejected. All
Bids received after the stated opening date and time will be returned unopened to the vendor.
Questions may be directed to: Carmel White, Purchasing Agent, City of Hutchinson (620) 694-1973 OR (620) 694-1900
The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are
subject to Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to
divide purchases among venders to accomplish the best gross price and to make the final decision as to
acceptability of quality and price.
ITEM QTY DESCRIPTION –
#1 100 New Hydranautics ESPA2-LD OR New Dow Filmtec BW30XFLR-
Each 400/34, OR NewToray TMG20D-400 spiral wound RO
membranes per attached specifications, including brine seals, O-
Rings, and interconnectors. NSF Certification Required. Delivery
Required by April 1, 2019.
OPTIONAL: Optional: Credit for 84Used Hydranautics ESPA2 membrane elements -
include arrangement for shipping of removed membranes.
TOTAL BID IF ALL ITEMS LISTED ARE PURCHASED FROM YOUR COMPANY AT
ONE TIME, INCLUDING ALL DISCOUNTS:
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM #____.
REMITTANCE ADDRESS (IF DIFFERENT):
BIDDER COMPANY NAME
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of
Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended,
including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the
performance of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar
phrase to be approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of
K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled,
terminated or suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which
has become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in
whole or in part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will
be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the
terms of this certificate.
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must
be completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
COMPANY:________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:______________________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
The City of Hutchinson is seeking bids for items specified in the enclosed which it wished to purchase. None of the attachments are
intended to be restrictive but to act as a guide for those desiring to submit bids. ALL BIDS SHALL BE GOOD FOR A PERIOD
OF SIXTY DAYS FROM THE DATE BIDS ARE OPENED.
PRICE PROTECTION. The price stated in the bid shall be firm and not subject to increase during the term of any contractual
agreement arising between the City of Hutchinson and the vendor as a result of the bid. Vendors shall provide firm prices less any
federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further information contact the City Clerk's
METHOD OF PAYMENT. Payment will be made within 30 days of date of delivery and satisfactory performance to the City of
DELIVERY/DELIVERY DATES. Bids shall reflect delivery to the City of Hutchinson, Water Treatment Center, 803 East 23rd,
Hutchinson, Kansas, 67501 with all expenses paid by vendor. Delivery of items shall be made on a weekday between the hours of
8:00 a.m. and 4:00 p.m., on or before April 1, 2019. All items may be subject to review prior to purchase and will need to be made
available by the vendor for review. Items received by the City of Hutchinson shall meet specifications and/or deemed to be
acceptable by the City. Items not meeting specifications and deemed to be unacceptable by the City shall be returned to the vendor.
The City of Hutchinson shall not be liable for any items during transit.
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any
employee or applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical handicap,
unless based upon a bonafide occupational qualification. The contractor/vendor will take affirmative action to insure applicants are
employed, and that employees are treated during employment without regard to their race, sex, religion, color, age, national origin,
ancestry or physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be complete and
returned with the bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to reject all
bids from bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets bids for goods or services, and the low bid is submitted by a vendor
domiciled outside of Reno County, a vendor domiciled inside Reno County may be deemed the preferred vendor and awarded the
The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum bid
specifications, and the vendor has the capability to adequately service the product.
The amount of the bid of the vendor domiciled within Reno County is not more than 5% greater than the amount
of the low bid if the low bid is under $10,000, or not more than 3% greater than the amount of the low bid if the
low bid is greater than $10,000.
The bid does not pertain to new construction or involve State of Federal Funding.
The vendor domiciled within Reno County is willing to match the bid price offered by the low vendor domiciled
outside of Reno County within 24 hours of official notification.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO
WAIVE FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL
OF HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG
VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO
ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS WITH THE CITY OF
HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND FEDERAL LAWS.