Bid Packet Axis Door Station and Gallagher Door Access Control 3

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
BID NOTICE
To: Prospective Bidder
From: Jenifer Hale
DeSoto County Schools
5 E. South Street
Hernando, MS 38632
662-449-7168
Issue Date: April 27, 2026
Notice of Bid/Reverse Auction
Unpriced Bid Proposals Bid Opening/Reverse Auction
Date: May 21, 2026 Date: May 26, 2026
Time: 9:00 am, CST Time: 9:00 am, CST
Location: DeSoto County Schools Location: DeSoto County Schools
Central Services Central Services
5 East South Street 5 East South Street
Hernando, MS 38632 Hernando, MS 38632
Bid Items
Bid Number: #399-DOOR-DCS26
Description: Axis Door Station and Gallagher Door Access Installation
Procurement Schedule:
Public Notice to Newspaper April 27, 2026
Advertisement Publication Dates April 30, 2026 & May 7, 2026
Release of Bid April 30, 2026
Deadline for Questions/Clarifications May 14, 2026, Noon CST
Unpriced Bid Proposals May 21, 2026, 9:00 am, CST
Reverse Auction for Approved Bidders May 26, 2026, 9:00 am, CST
Anticipated Board Approval June 4, 2026
DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Instructions and Terms for Reverse Auction Event
Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS
38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of
the Unpriced Proposal Form, nor placing it in the mail by this date will meet legal requirements. All Unpriced Proposals
must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time
specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any
and/or all Unpriced Proposals received and to waive any and all informalities.
1. If submitting a paper Unpriced Proposal, it shall be typed. Any changes made must be initialed. Changes shall
not be allowed after the Unpriced Proposals are opened. The DeSoto County School District (hereafter, the
District) shall not be responsible for any errors or omissions. Unpriced Proposals may be hand delivered, mailed,
or submitted electronically. Paper Unpriced Proposals must be submitted in a sealed 8" x 10" or larger
envelope. Please label the envelope or shipping package as follows or the bid may be rejected:
Attn: Jenifer Hale
Axis Door Station and Gallagher Door Access Installation Unpriced Proposal
#399-DOOR-DCS26
May 21, 2026, 9:00 AM
Name of company or person submitting bid
2. Any Unpriced Proposal received after the opening date or time shall be refused and marked "Late Unpriced
Proposal" and returned to the bidder unopened. For this purpose, the official time for the Unpriced Proposal
opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility
of the bidder to ensure Unpriced Proposals are received prior to the opening date and time.
3. Unpriced Proposals may be modified or withdrawn by written notice from the bidder, if received by the
Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced
Proposal, the bidder must submit a new Unpriced Proposal with the words "Modified Unpriced Proposal" shown
in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains
the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws
an Unpriced Proposal, all documents shall remain the property of the District.
4. The District shall issue a written addendum if substantial changes, which impact the technical submission of
proposals, are required. A copy of the addenda will be given to all vendors that are known to have requested
bid documents. In the event of a conflict with the original contract documents and the addenda, the addenda
shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior
addenda only to the extent specified.
5. All items contained in this Unpriced Proposal are to be per specifications unless otherwise specified.
6. All bids shall be submitted exclusive of all taxes. Documentation of tax exemption will be furnished when
necessary.
7. Both paper Unpriced Proposals and electronic Unpriced Proposals shall be submitted on the supplied Unpriced
Proposal Form. Electronic Unpriced Proposals shall be submitted online at www.centralbidding.com. Should
the bidder's response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right
to reject the bid.

8. If the District's Superintendents Office is closed for any reason, including but not limited to inclement weather,
an emergency situation or any other act of nature, for which closure prevents the opening of bids at the
originally advertised date and time, all bids received shall be publicly opened and read aloud on the next
business day that the District's Superintendents Office shall be open for business at the previously advertised
time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be
advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such
changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse
auction due to no fault of the District.
9. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the
requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the
date and time designated in the Procurement Schedule by email to www.dcs.purchasing@dcsms.org. The
District will respond to all inquiries and render an official interpretation of the question in writing via
addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its
acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information &
Agreement Form and returning it with their Unpriced Proposal.
Qualification of Bidders:
Unpriced Proposals will be evaluated by staff of the District. All bidders submitting acceptable required paperwork and
alternate specifications (if applicable) will be invited to participate in the electronic reverse auction. The District reserves
the right to extend the auction date, if necessary, to complete the pre-qualification process.
New Vendors:
A New Vendor Packet has been included for any bidder that has not previously worked with DeSoto County Schools. This
bid packet includes a Vendor Registration Form and a Conflict-of-Interest Disclosure Form. The bidder shall complete the
packet and submit along with any other required documents due with the Unpriced Proposal.
Method of Bidding:
Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and
time of May 26, 2026, at 9:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding and
the approved vendor must complete the free registration at: https://www.centralauctionhouse.com/registration.php to
participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or
bidding process, please call Central Bidding at 225-810-4814.
Accounting Practices:
The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or delivered. The
DeSoto County School District shall not be responsible for any products delivered without an approved Purchase Order
and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall
provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the District.
The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or
within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In
the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in
dispute, as per Miss. Code Ann. 31-7-305.
Budgetary/Funding Constraints:
The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations
or penalty based upon availability of funds.

Governing Law:
This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The venue for
the resolution of any dispute shall be DeSoto County, Mississippi. The bidder expressly agrees that under no circumstances
shall the District be obligated to pay attorney fees or the cost associated with any legal action initiated by the bidder.
W-9 Form:
The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.
Insurance Requirements:
The awarded bidder will be required to present the District with a certificate of coverage documenting liability insurance
coverage of $1,000,000 and workers' compensation insurance coverage of $500,000 per occurrence and listing the District
as the certificate holder for each policy. This certificate must be presented to the District prior to approval of the awarded
bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.
DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Axis Door Station and Gallagher Door Access Installation
Bid #399-DOOR-DCS26
Specifications
The DeSoto County School District (DCSD) is bidding Axis Door Station and Gallagher Door Access Installation at various school
locations. This bid is for Axis Door Station and Gallagher Door Access Installation. Items will need to be delivered to the
school's location, unpacked, assembled and installed by the winning vendor by the due date listed in the specifications. Bids
should include labor, materials, use of equipment and freight.
* Shipping and handling (if any) must be included in the bid price.
* Shipments will go to the school location listed on the Unpriced Proposal Form.
* Reverse auction will include the total cost for ALL items and installation. This will be a 1-line reverse auction with anti-sniping
enabled.
* Upon completion of the reverse auction, the winning vendor must provide an itemized price breakdown for each item listed
in the bid for purchase order entry purposes.
* Vendor must provide evidence of 5 years of experience with Gallagher systems.
* Vendors are responsible for replacement of any damaged or lost items at no additional cost to the DCSD.
* Please note that all items are to be delivered and installed and completed no later than September 30, 2026.
* All items shall be delivered, unpacked, assembled, and installed etc. at the school location by the winning vendor by the
above specified Delivery Due Dates.
* Payment will not be processed until all items have been delivered, are assembled, in place as specified, and are in acceptable
condition per the DCSD.
* Deadline for any vendor questions regarding this bid is May 14, 2026, by 12pm, CST. All questions must be addressed to
dcs.purchasing@dcsms.org.
* The following items need to be completed and included in bidder's Unpriced Proposal submission due May 21, 2026, by 9:00
am, CST:
Vendor Information & Agreement form
Unpriced Proposal Forms
New Vendor Packet (if applicable)
W-9
Proof of insurance coverage (Acord Form) per the guidelines listed in the Instructions and Terms for Reverse
Auction.
Specs of products if bidding an alternate
* If any information is not included by the bidder in their Unpriced Proposal submission, the DCSD reserves the right to not
invite the bidder to participate in the reverse auction scheduled for May 26, 2026, at 9:00 am, CST.
SIGNATURE DATE
PRINTED NAME TITLE

Quantity Preferred Item Number Description Meets
Southaven High School 735 Rasco Road W. , Southaven, MS 38671
1 Labor to Install 2 Axis Sip phone and 1 Axis Camera Door Station
2 02660-001 Axis SIP phone
1 I8016-LVE Axis Intercom Door Station
2 AT8X8 Cat 6 RJ45 MOD Plug
1 CATPP Siemon CAT 6 Patch Panel Module
2 6110-010 10' cat 6 patch cable
2 6110-005 5' cat 6 patch cable
1 EMT EMT Conduit and Surface Mount Boxes for Cable Management for the entire project
Axis Door Station and Gallagher Door Access Installation at SHS
DATE
TITLE
Quantity Preferred Item Number Description Meets
Lewisbug Primary School 1707 Craft Road, Olive Branch, MS 38654
1 Labor to Install Gallagher access control on Red, Blue and Purple hall exit doors
3 C30043 T11 Reader (Multi Tech)
3 C400020 Gallagher C700SD PoE+ RS485

3 HES9600-630 Surface Mount Strike
3 2A8943 Gallagher Door Licenses
300 9C6P4-A5-02AR1A Cat 6A
1 EMT EMT Conduit and Surface Mount Boxes for Cable Management for the entire project
Axis Door Station and Gallagher Door Access Installation at LPS
DATE
TITLE
Quantity Preferred Item Number Description Meets
Horn Lake Middle School 6125 Hurt Road, Horn Lake, MS 38637
1 Labor to Install 1 Axis Sip phone and 6 Axis Camera Stations to work with Gallagher
1 02660-001 Axis SIP phone
6 I8016-LVE Axis Intercom Door Station
1200 9C6P4-E2-06-RXA Siemon Cat 6 Plenum Cable
6 AT8X8 Cat 6 RJ45 MOD Plug
6 CATPP Siemon CAT 6 Patch Panel Module
6 10GMX-FPS01-02 Single Port Face Plate
1 SC100RR Contractor Box
1 6110-010 10' cat 6 patch cable
6 6110-005 5' cat 6 patch cable

1 EMT EMT Conduit and Surface Mount Boxes for Cable Management for the entire project
Axis Door Station and Gallagher Door Access Installation for HLMS
DATE
TITLE
Quantity Preferred Item Number Description Meets
Horn Lake High School 3360 Church Road, Horn Lake, MS 38637
1 Labor to Install 1 Axis Sip phone and 2 Axis Camera Door Stations
150 C196301 Mifare Classic FOBs
1 03239-001 Answering UNIT
1 03241-001 Wall Mount for Answering UNIT
2 I8016-LVE Axis Intercom Door Station
2 I8016-LVE Outdoor Back Box for
600 9C6P4-A5-02AR1A Cat 6 A cable
600 4EPL1s.41.05 Access Control Cable
4 Z6A-02 Z Max 6A Module White
2 9400-630 Door Strike
2 2A8943 Gallagher Door License

1 C300142 4H Module
1 C305724 LSP 8DR STD Power
1 C400100 7000 Standard Controller
1 EMT EMT Conduit and Surface Mount Boxes for Cable Management for the entire project
Axis Door Station and Gallagher Door Access Installation for HLHS
DATE
TITLE
Quantity Preferred Item Number Description Meets
Southaven Intermediate School 175 Rasco Road, Southaven, MS 38671
2 82181T-1-114 5 Square Box
2 2-EMT 2 inch EMT
2 455 2 EMT SS Connector
2 TWB-56 2 inch EMT Bushing
2 C305727 LSP E4 Cabinet
2000 ACCESSJKTPLEN Access Control Cable
4 9400-630 Door strike
2 MM15 4000 LB magnet
2 DL-1 Door Whips
2 50020R 12v Plug
2 TS-2T Request to Exit Button

2 DS1501 Bosch PIR
2 RT-1 Reciever and Transmitter
1 1006-12/24D-630 Door Strike
150 C196301 Mifare Classic Key
8 2A8943 Gallagher Door Licenses
8 C300430 T11 Reader Multi Tech
3 C300182 8H Module
2 C300480 T15 Reader Multi Tech
2 C400100 7000 Standard Controller
2 C400020 Gallagher C7000 SD PoE+ RS485
1000 9C6P4-E2-060RXA Siemon Cat 6
7 6110-003 3 foot Cat 6 patch cable
7 MS-SMZ1-02 Surface Mount Box
14 U6-H02NS Cat 6 Terminations
50 CJ12H J Hooks
27 451 3\4" SS connectors
15 3/4" EMT 3/4 Conduit
8 TP4 4 Square Box
4 205 1 hole strap
2 TP7018 Weathertight Single Box with 3/4 knock out
2 Box-6x6x4 6"x6"x4" junction box with cover
2 TP7078 Faceplate for weather proof box
Axis Door Station and Gallagher Door Access Installation for SIS