BID NOTICE: Father Daughter Date Night 2026 Catered Meal

Agency:	City of Cookeville
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	722320 - Caterers
Posted Date:	Oct 22, 2025
Due Date:	Nov 10, 2025
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Bid Title:	BID NOTICE: Father Daughter Date Night 2026 Catered Meal
Category:	Leisure Services
Status:	Open
Bid Recipient:	City of Cookeville Department of Leisure Services

Description:

BID NOTICE
October 24, 2025

The City of Cookeville is accepting bids for a full-catered meal and service for the Father Daughter Date Night 2026 on Friday, February 20th, Saturday, February 21st, Thursday, February 26th, Friday, February 27th and Saturday, February 28th at the Leslie Towne Center.

Sealed bids will be accepted until Monday, November 10th, 2025 at 10:00 a.m. at the Leisure Services administrative office located at 10 East Broad Street, Cookeville, TN. 38501. Bids must be in a sealed envelope clearly marked “Father Daughter 2026 Food Bid”.

The City of Cookeville reserves the right to accept or reject any or all bids.

Publication Date/Time:

10/22/2025 12:00 AM

Closing Date/Time:

11/10/2025 10:00 AM

Contact Person:

P.O. Box 998
Cookeville, TN 38503-0998
10 E Broad Street
www.cookeville-tn.gov
Phone: 931-520-4386

Business Hours:

Mon-Fri 8:00 a.m.-4:30 p.m

Qualifications:

Caterer Qualifications:

Caterer must have at least five years’ experience in large event catering.

Caterer must provide three to five examples of catering meals for other similar size events.

Catering staff must wear professional attire, preferably black slacks and either white or black collared shirt.

Miscellaneous:

Bid Specifications:
Buffet style meal with four separate buffet lines.
Salad and dessert will be preset on the table.
Two drink stations that Leisure Services personnel will staff.
Caterer to provide all dishes and flatware.
Leisure Services staff will provide tables, chairs and table linens.

Note: This event is host to 350 people each evening. Guests begin arriving at 5:45pm and the buffet will begin at 6:30pm.

Food and Drink (Qty per night)
Fresh Greens Salad with Ranch Dressing (Individual serving) 350
Ham (4 oz serving) 350
Grilled Chicken Breast (4 oz serving) 350
Breaded Chicken Nuggets (4 oz serving) 350
Mashed Potatoes (6 oz serving) 350
Green Beans (6 oz serving) 350
Fresh Baked Rolls/Butter (2 each) 350
Slice of Cheesecake 175
Slice of Chocolate Cake 175
Decaffeinated Unsweet Tea/Lemon (gallon) 20
Decaffeinated Sweet Tea/Lemon 20
Lemonade (gallon) 40
Water (gallon) 40
Salad Plate 350
Clear Plastic Plates for Dessert 350
White China Dinner Plate 350
Flatware wrapped in linen napkin (3 place setting-non-plastic) 375
Table linen and skirt the buffet and drink tables 4 of each
Stainless Steel Chaffers with Sterno Burners 20
Minimum servers 8
Minimum Kitchen Staff 2
Ice (5 lb bag) 20
Condiments for tables (sweeteners, salt and pepper) 50
Ketchup/Honey Mustard 175 of each

Chocolate Fountain Description:
(2) 27” Chocolate Fountains
Up to 25 lbs. Milk Chocolate
5 Dipping Items (Bite Size Brownie, Honey Pretzels, Nutter Butters, Strawberries, Rice Krispie Treats)
6” Clear Plastic Plates
White Cocktail Napkins
Skewers
Table Cover and Skirt

BID NOTICE: Father Daughter Date Night 2026 Catered Meal

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