BID NOTICE: FAREBOX UPGRADE

REQUEST FOR PROPOSAL
Farebox Upgrade
March 3, 2026
Project #5011
City of Minot
10 3rd Avenue SW
Minot, ND 58701
701.857.4140
701.857.4148

REQUEST FOR PROPOSALS (RFP)
Farebox Upgrade
Project No.: 5011
Issue Date: March 3, 2026
Issuing Agency
City of Minot
10 3rd Avenue SW
Minot, ND 58701
Phone: 701-857-4140
1. Notice of Request for Proposals
The City of Minot invites qualified firms to submit sealed proposals to furnish, install, and
support replacement fareboxes, related software upgrades, and training services in accordance
with the requirements contained in this Request for Proposals (RFP).
The City of Minot is not liable for any costs incurred by proposers in the preparation or
submission of proposals.
2. Proposal Submission
Proposals must be received no later than:
April 3, 2026 - 2:00 PM Central Standard Time (CST)
Submit proposals to:
City of Minot
Attn: City Clerk
10 3rd Avenue SE
Minot, ND 58701
701.857.4140
701.857.4148

Proposals shall be clearly marked:
"Project #5011 - Transit Farebox Upgrade RFP"
Electronic, faxed, or late submissions will not be accepted.
3. Point of Contact
All communications regarding this RFP shall be directed to:
Brian Horinka
Transit Superintendent
Phone: 701-857-4149
Email: brian.horinka@minotnd.gov
4. Proposer Submittal Checklist
Proposals must include the following items:
* Cover Letter and Proposer Information
* Technical Specifications (Attachment 1)
* Certification Regarding Debarment (Attachment 2)
* Acceptance of Federal Clauses (Attachment 3)
* Detailed Price Proposal (equipment, installation, training)
Failure to submit all required items may result in the proposal being deemed non-responsive.
5. General Information
5.1 Purpose and Basis of Award
The City of Minot seeks proposals from qualified vendors to provide replacement fareboxes,
installation, software upgrades, and training services to upgrade the current Genfare Electronic
Fare Collection System. All items proposed must integrate seamlessly within the current fare
collections system. Award will be made to the proposer whose submission is determined to be
the most advantageous to the City of Minot based on evaluation criteria outlined in this RFP.
5.2 Agency Background
Minot City Transit provides fixed-route public transportation within the City of Minot, operating
Monday through Friday from 7:00 AM to 7:00 PM. The system delivers approximately 90,000

fixed-route trips annually and coordinates paratransit services through Souris Basin
Transportation, providing an additional 20,000 annual trips.
6. Project Overview
The City of Minot intends to replace fareboxes on eleven (11) fixed-route buses and upgrade
associated fare collection software. The proposed system must fully integrate with Minot City
Transit's existing Genfare platform, including ticket vending and encoding equipment, while
expanding fare payment options to include mobile applications and future kiosk integration.
Ease of use for riders and operators, ADA compliance, and long-term system compatibility are
critical project objectives.
7. RFP Schedule
Date Milestone
March 3, 2026 RFP advertised and released
March 17, 2026 Written questions due
March 20, 2026 Responses/Addenda issued
April 3, 2026 Proposals due (2:00 PM CST)
April 8, 2026 Evaluation and scoring
April 20, 2026 City Council consideration
8. Evaluation Criteria
Proposals will be evaluated using the following weighted criteria:
Criterion Weight
Price 30%
System Integration & Technical Compliance 50%
Warranty 10%
Vendor Experience 10%
Total 100%
The City of Minot reserves the right to conduct interviews, site visits, or request clarifications.
9. Conditions and Requirements
* Federal clauses and certifications apply to this procurement

* Buy America, ADA, DBE, and all applicable FTA requirements must be met
* City of Minot reserves the right to reject any or all proposals
10. Attachments
* Attachment 1: Technical Specifications
* Attachment 2: Certification Regarding Debarment
* Attachment 3: Federal Clauses and Certifications
11. Acceptance
Issuance of this RFP does not commit the City of Minot to award a contract or pay costs incurred
in proposal preparation.

ATTACHMENT 1 - TECHNICAL SPECIFICATIONS
All hardware, mounting, and software proposed must be compatible with the current Minot City
Transit Electronic Fare Collection System. The current system is a Genfare Electronic
Validating Fare Collection System comprised of a Garage Data System, Data Probe, Mobile
Vault, Printing Encoding Machine. and Ticket Vending Machine. All items proposed must also
be compatible with the current magnetic stripe fare media currently used by Minot City Transit.
1. Farebox
1.1 Farebox Functionality
The Farebox shall be service proven and shall be installed on the entire fixed route bus fleet for
the City of Minot. The contractor shall demonstrate that the equipment can be conveniently used
by persons with disabilities, including persons with limited manual dexterity and persons with
sight disabilities without the need for assistance or special training. The demonstration must
show how persons with sight disabilities will locate the machine, have access to instructions, and
carry out transactions.
The Farebox shall automatically identify and count all U.S. coins in general circulation,
including any U.S. coins that may be issued during the service life of the Automatic Fare
Collection system.
Coin mechanisms shall be capable of processing coins at an insertion rate of not less than five (5)
items per second sustained.
The Farebox shall have a minimum of twenty (20) fare class presets per fare set. There shall be a
minimum of ten (10) fare sets. The preset amounts shall be between $0.01 and $999.99.
The bill validator shall accept $1, $2, $5, $10, and $20 bills. The Farebox shall be capable of
accepting bills of "street quality" inserted flat and unfolded. The Farebox shall accept, correctly
identify, and total valid U.S. bills while rejecting and returning to the passenger torn, mutilated,
partial, counterfeit, or foreign bills.
The Farebox shall be capable of recognizing all U.S. legal tender that may be issued over the
service life of the system.
All U.S. coins and bills shall be deposited into a single Cashbox, securely compartmentalized to
separate the coins and bills.
The Farebox shall be capable of electronically verifying all coins and bills inserted for fare
payment. All coins and bills shall be automatically verified and identified by denomination
without operator action. All U.S. coins and bills that cannot be electronically verified shall be
automatically rejected and returned to the passenger.
The Farebox shall assist operators with verification of the fare deposited by showing an
immediate display of the value of coins and bills inserted. If the coin verification functionality is
not available due to a jam or equipment malfunction, the operator shall have the ability to place

the coin module into bypass mode. While in bypass mode, all coins inserted shall be directly
deposited into the Cashbox.
The farebox shall conform to the reliability requirements in this specification while in revenue
service operations. The Farebox shall be accurate in its counting and data reporting, and shall be
secure in its retention and transfer of data and collected revenue. The Farebox design shall keep
operator intervention to a minimum while processing fares on board the bus. The farebox shall
automatically and accurately validate any and all optional fare media read by the magnetic stripe
processing unit.
The farebox shall function under the environmental and operational conditions specified and
shall be designed and manufactured to provide a high degree of security against forced entry
and/or unauthorized manipulation.
1.2 Farebox Model and Maximum Dimensions
Acceptable models: GFI GENFARE Fast Fare, or City of Minot approved equivalent version
which is compatible with the existing Minot City Transit Bus farebox system.
Maximum Dimensions:
* Height from the floor (including base mounting): 36.25 inches
* Cabinet: 10 inches x 10 inches
* Fare collection unit: 10.15 inches x 9.65 inches
The Contractor shall provide fully dimensioned scale drawings of the Farebox and base plate
showing full views for each side and with the doors and covers both opened and closed.
1.3 Farebox Position on the Vehicle
The Farebox shall be installed adjacent to the operator position in close proximity to the front
door and shall be positioned so that an entering passenger, including persons with disabilities,
may easily insert the fare into the Farebox.
The Farebox shall not impede the vehicle operator from ready access to the operator seat.
Space and structural provisions shall be made for the installation of the Farebox. Location of the
fare collection device shall not restrict traffic in the vestibule, including wheelchairs if a front
door loading device is used, and shall allow the driver to easily reach the farebox controls and to
view the fare register. The Farebox shall not restrict access to the driver area, shall not restrict
the operation of driver controls, and shall not restrict the driver's field of view.
The location and mounting of the fare collection device shall allow use, without restriction, by
passengers. The Farebox location shall permit accessibility to the vault for easy manual removal
or attachment of suction devices. The floor under the farebox shall be reinforced as necessary to
provide a sturdy mounting platform and to prevent shaking of the farebox.
The City of Minot will approve the position of the farebox installation on all vehicles.

The Contractor shall provide all City of Minot-approved mounting hardware and kits.
The Contractor shall analyze the correct placement of the Farebox on each different make and
model of bus and shall provide drawings on the recommended placement for each.
The Contractor shall ensure that the placement of the new Fareboxes meets the required
maneuvering and reach ranges of ADA compliance. Relocation, removal, or installation of new
railings or other elements that may represent barriers shall be performed as necessary.
The Contractor shall position the farebox in such a way that oncoming passengers are not
harmed in the event of an accidental fall or collision. Optionally, the Contractor may supply
farebox safety guards.
2. Operator Control Unit (OCU)
2.1 OCU Functionality and Mounting Options
The Farebox shall be delivered with an Operator Control Unit (OCU) for operator entry of
commands and display of transactional information, errors, prompts, and other information as
required by Minot City Transit.
The OCU keyboard shall be large enough to allow easy use by the operator and shall provide
tactile and audible feedback on each key press.
The OCU mounting shall be adjustable to accommodate operator ergonomics.
The OCU shall display operator logon and route information transferred by the CAD/AVL
system.
2.2 OCU Keypad and Display
The OCU keypad shall have a minimum of fifteen (15) buttons, including the digits 0 through 9,
ENTER, CANCEL, SHIFT, and user-defined function buttons.
Buttons shall provide tactile, visual, and audio feedback and be sealed from liquids and foreign
objects.
The OCU display shall allow the operator to monitor cash inserted, magnetic fare card, and smart
card transactions, indicate fare types, fare problems, and other messages.
The OCU display shall indicate the type of fare transaction conducted, any fare problems, and
other fare-related messages.
Cash fare registration buttons may be activated prior to, during, or after the insertion of money in
the farebox to obtain a proper count.
The OCU display and keypad shall be used to facilitate maintenance through prompts and
menus.

The OCU shall have a glare-resistant backlit LCD with adjustable brightness and contrast.
3. Passenger Display
The Farebox shall have a high-intensity industrial display visible to passengers at a distance of
three (3) feet and a viewing angle of sixty (60) degrees.
When idle for one (1) minute, the display shall enter sleep mode. Upon currency insertion, the
display shall show either "0.00" or the value of the currency inserted and the remaining amount
to full fare.
When fare media is processed, pertinent information shall be displayed on the passenger display.
To aid hearing-impaired passengers, a red and green light shall be integrated into the Farebox.
The lights must be clearly visible to passengers. A green light shall indicate acceptance of all
fare media. A red light shall indicate rejection of fare media.
4. Audible Signals and Feedback
The Farebox shall provide audio feedback or display an appropriate code to the driver depending
upon certain operating conditions.
Media accept or reject alerts shall be assigned to produce two unique audible tones to indicate to
the operator whether the media has been processed correctly (accepted as fare paid) or rejected
(not accepted for some reason).
In the event that the fare media is invalid, a tone shall sound to indicate invalidity both to the
passenger and to the operator.
The Farebox shall be able to produce audible signals to alert the operator and passenger of errors
or events, including, but not limited to the following:
1) Coin rejected.
2) Bill rejected
3) Bill jam.
4) Bill jam cleared.
5) Fare registered by operator command.
6) Fare registered automatically by Farebox.
7) Invalid operator command entered.
5. Farebox Transactions and Validations
Fare sets shall provide, at a minimum, the following information:
1) Default fare for automatic fare registration.

2) Time/day validity
3) Route/run validity.
Contractor shall provide details on the fare set configuration, set-up and capacities.
Fare set updates shall be transmitted to the Farebox by way of the Minot City Transit farebox
server computer. Fare sets shall be updated as a regular component of the daily probing sequence
and shall occur within the maximum probing time specified under probing.
The farebox shall securely and accurately record all transactional information, including sales
data, operational errors and exception conditions, passenger information, and operator
commands. At a minimum, the farebox shall record data for all transactions as follows:
1) All payment transactions
2) Type of media processed
3) All operator fare classification commands
4) Route
5) Farebox errors and failures
6) Security errors and intrusions
7) Coin jams
8) Clearance of coin jams
9) Bill jams
10) Clearance of bill jams
11) New fare set selected
12) Lost connection
The Farebox shall permit the operator to enter Passenger classifications through the OCU,
which shall match such Passenger classifications to fare amounts.
In addition to transactional data, the farebox shall maintain running counts and totals such as
total number of coins rejected, total number of bills rejected, and other items as required.
All transaction and revenue data shall be date and time-stamped to the highest resolution of
the Farebox clock.
6. Revenue Collection
1) General
While in revenue mode, the Farebox shall be capable of continuously and automatically
accepting and verifying all coins and bills presented for payment. Coins and bills that are
successfully verified shall be deposited into the Cashbox, and their value shall be
displayed on the OCU and on the passenger display.
The default fare is "Adult Fare". The Farebox shall automatically classify a transaction as
"Adult Fare" if that amount is entered and the operator does not press a fare class key
within a software configurable timeout period.