Bid No. 25-26-17F Various Elementary School Sites - Asphalt Repairs Addendum 2

BID DOCUMENTS & GENERAL CONDITIONS
FOR
VARIOUS ELEMENTARY SCHOOL SITES - ASPHALT REPAIRS
Bid No. 25-26-17F
CHINO VALLEY UNIFIED SCHOOL DISTRICT
* 13461 Ramona Avenue, Chino, CA 91710 *
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TABLE OF CONTENTS
NOTICE INVITING FORMAL BIDS ........................................................ Error! Bookmark not defined.
INSTRUCTIONS TO BIDDERS ................................................................................................................. 9
CHECKLIST OF MANDATORY BID FORMS ....................................................................................... 17
DESIGNATION OF SUBCONTRACTORS ............................................................................................. 19
DESIGNATION OF SUBCONTRACTORS FORM ................................................................................. 20
BID FORM ................................................................................................................................................. 22
CONTRACTOR'S CERTIFICATE REGARDING WORKERS' COMPENSATION FORM ................. 29
NON-COLLUSION DECLARATION ....................................................................................................... 30
BID GUARANTEE FORM ........................................................................................................................ 31
BID BOND FORM ..................................................................................................................................... 32
REQUEST FOR SUBSTITUTION AT TIME OF BID ............................................................................. 35
ACKNOWLEDGMENT OF BIDDING PRACTICES REGARDING INDEMNITY FORM .................. 37
CONTRACTOR'S CERTIFICATE REGARDING DRUG-FREE WORKPLACE .................................. 38
CONTRACTOR'S CERTIFICATE REGARDING ALCOHOLIC BEVERAGE AND TOBACCO-
FREE CAMPUS POLICY ............................................................................................................. 39
ACKNOWLEDGMENT OF CONTRACTOR COMPLIANCE WITH ECONOMIC SANCTIONS
IMPOSED IN RESPONSE TO RUSSIA'S ACTION IN UKRAINE FORM .............................. 40
AGREEMENT FORM ................................................................................................................................ 42
PAYMENT BOND ..................................................................................................................................... 47
PERFORMANCE BOND ........................................................................................................................... 50
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GUARANTEE ............................................................................................................................................ 54
ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION ............................. 55
INSURANCE DOCUMENTS & ENDORSEMENTS ............................................................................... 58
CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS .................................... 60
CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS .................................... 61
ARTICLE 1 DEFINITIONS .................................................................................................................. 62
1.1 BASIC DEFINITIONS ..................................................................................................... 62
1.2 EXECUTION, CORRELATION AND INTENT ............................................................ 67
1.3 OWNERSHIP AND USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS
AND OTHER DOCUMENTS .......................................................................................... 71
ARTICLE 2 DISTRICT ........................................................................................................................ 72
2.1 INFORMATION AND SERVICES REQUIRED OF THE DISTRICT .......................... 72
2.2 DISTRICT'S RIGHT TO CARRY OUT THE WORK DUE TO PARTIAL
DEFAULT IN A SPECIFIC SEGREGATED AREA OF WORK (48 HOUR
NOTICE TO CURE AND CORRECT) ........................................................................... 75
ARTICLE 3 THE CONTRACTOR ....................................................................................................... 77
3.1 SUPERVISION AND CONSTRUCTION PROCEDURES ............................................ 77
3.2 SUPERVISION ................................................................................................................ 78
3.3 LABOR AND MATERIALS ........................................................................................... 79
3.4 WARRANTY ................................................................................................................... 82
3.5 TAXES.............................................................................................................................. 82
3.6 PERMITS, FEES AND NOTICES ................................................................................... 83
3.7 SUBMITTALS REQUIRED AT THE COMMENCEMENT OF THE PROJECT ......... 84
3.8 DOCUMENTS, SAMPLES, AND COMPUTER AT THE SITE .................................... 85
3.9 SUBMITTALS INCLUDING SHOP DRAWINGS, PRODUCT DATA, AND
SAMPLES ........................................................................................................................ 85
3.10 SUBSTITUTIONS ............................................................................................................ 91
3.11 INTEGRATION OF WORK ............................................................................................ 92
3.12 CLEANING UP ................................................................................................................ 93
3.13 ACCESS TO WORK ........................................................................................................ 95
3.14 ROYALTIES AND PATENTS ........................................................................................ 95
3.15 INDEMNIFICATION ...................................................................................................... 95
3.16 SUBMISSION OF DAILY REPORTS ............................................................................ 96
3.17 AS-BUILT DRAWINGS AND ANNOTATED SPECIFICATIONS .............................. 96
3.18 EQUIPMENT MANUALS ............................................................................................... 97
3.19 DIR REGISTRATION ..................................................................................................... 98
ARTICLE 4 ADMINISTRATION OF THE CONTRACT AND CLAIMS ......................................... 99
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4.1 ARCHITECT .................................................................................................................... 99
4.2 ARCHITECT'S ADMINISTRATION OF THE CONTRACT ........................................ 99
4.3 PROJECT INSPECTOR ................................................................................................. 101
4.4 STOP WORK ORDER ................................................................................................... 103
4.5 RESPONSIBILITY FOR ADDITIONAL CHARGES INCURRED BY THE
DISTRICT FOR PROFESSIONAL SERVICES ............................................................ 103
4.6 DISPUTES AND CLAIMS ............................................................................................ 104
ARTICLE 5 SUBCONTRACTORS ................................................................................................... 113
5.1 DEFINITIONS ................................................................................................................ 113
ARTICLE 6 CONSTRUCTION BY DISTRICT OR BY SEPARATE CONTRACTORS ................ 115
6.1 DISTRICT'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD
SEPARATE CONTRACTS............................................................................................ 115
6.2 CONSTRUCTIVE OWNERSHIP OF PROJECT SITE AND MATERIAL ................. 117
6.3 DISTRICT'S RIGHT TO CLEAN UP ........................................................................... 117
ARTICLE 7 CHANGES IN THE WORK .......................................................................................... 118
7.1 CHANGES...................................................................................................................... 118
7.2 CHANGE ORDERS ("CO") .......................................................................................... 119
7.3 CONSTRUCTION CHANGE DOCUMENT (CCD Category A, and CCD
Category B) and IMMEDIATE CHANGE DIRECTIVE (ICD) .................................... 119
7.4 REQUEST FOR INFORMATION ("RFI") ................................................................... 120
7.5 REQUEST FOR PROPOSAL ("RFP") .......................................................................... 121
7.6 CHANGE ORDER REQUEST ("COR") ....................................................................... 122
7.7 COST OF CHANGE ORDERS ...................................................................................... 122
ARTICLE 8 TIME AND SCHEDULE ............................................................................................... 128
8.1 DEFINITIONS ................................................................................................................ 128
8.2 HOURS OF WORK ........................................................................................................ 130
8.3 PROGRESS AND COMPLETION ................................................................................ 130
8.4 EXTENSIONS OF TIME - LIQUIDATED DAMAGES ............................................... 134
ARTICLE 9 PAYMENTS AND COMPLETION ............................................................................... 137
9.1 CONTRACT SUM ......................................................................................................... 137
9.2 COST BREAKDOWN ................................................................................................... 137
9.3 PROGRESS PAYMENTS .............................................................................................. 138
9.4 APPLICATIONS FOR PROGRESS PAYMENTS ........................................................ 140
9.5 STOP NOTICE CLAIMS AND WARRANTY OF TITLE ........................................... 142
9.6 DECISIONS TO WITHHOLD PAYMENT................................................................... 143
9.7 NONCONFORMING WORK ........................................................................................ 144
9.8 SUBCONTRACTOR PAYMENTS ............................................................................... 145
9.9 COMPLETION OF THE WORK ................................................................................... 145
9.10 PARTIAL OCCUPANCY OR USE ............................................................................... 150
9.11 COMPLETION AND FINAL PAYMENT .................................................................... 150
9.12 SUBSTITUTION OF SECURITIES .............................................................................. 153
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ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY .................................................... 154
10.1 SAFETY PRECAUTIONS AND PROGRAMS ............................................................ 154
10.2 SAFETY OF PERSONS AND PROPERTY .................................................................. 156
10.3 EMERGENCIES ............................................................................................................ 158
10.4 HAZARDOUS MATERIALS ........................................................................................ 159
ARTICLE 11 INSURANCE AND BONDS ..................................................................................... 160
11.1 CONTRACTOR'S LIABILITY INSURANCE ............................................................. 160
11.2 WORKERS' COMPENSATION INSURANCE............................................................ 162
11.3 BUILDER'S RISK/ "ALL RISK" INSURANCE .......................................................... 162
11.4 FIRE INSURANCE ........................................................................................................ 162
11.5 AUTOMOBILE LIABILITY ......................................................................................... 163
11.6 OTHER INSURANCE ................................................................................................... 163
11.7 PROOF OF INSURANCE .............................................................................................. 163
11.8 COMPLIANCE .............................................................................................................. 164
11.9 WAIVER OF SUBROGATION ..................................................................................... 164
11.10 PERFORMANCE AND PAYMENT BONDS .............................................................. 164
ARTICLE 12 UNCOVERING AND CORRECTION OF WORK .................................................. 165
12.1 COMPLIANCE WITH TITLE 24 INSTALLATION REQUIREMENTS .................... 165
12.2 SPECIAL NOTICE OF AMERICAN'S WITH DISABILITIES ACT .......................... 165
12.3 UNCOVERING OF WORK ........................................................................................... 166
12.4 CORRECTION OF WORK ............................................................................................ 166
ARTICLE 13 MISCELLANEOUS PROVISIONS .......................................................................... 168
13.1 GOVERNING LAW ....................................................................................................... 168
13.2 SUCCESSORS AND ASSIGNS .................................................................................... 168
13.3 WRITTEN NOTICE ....................................................................................................... 168
13.4 RIGHTS AND REMEDIES ........................................................................................... 168
13.5 TESTS AND INSPECTIONS......................................................................................... 168
13.6 TRENCH EXCAVATION ............................................................................................. 169
13.7 WAGE RATES, TRAVEL, AND SUBSISTENCE ....................................................... 170
13.8 RECORDS OF WAGES PAID ...................................................................................... 172
13.9 APPRENTICES .............................................................................................................. 173
13.10 ASSIGNMENT OF ANTITRUST CLAIMS ................................................................. 175
13.11 STATE AND DISTRICT CONDUCTED AUDITS ...................................................... 175
13.12 STORM WATER POLLUTION PREVENTION .......................................................... 176
ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT ................................... 181
14.1 TERMINATION BY THE CONTRACTOR FOR CAUSE ........................................... 181
14.2 TERMINATION BY THE DISTRICT FOR CAUSE .................................................... 181
14.3 TERMINATION OF CONTRACT BY DISTRICT (CONTRACTOR NOT AT
FAULT) .......................................................................................................................... 182
14.4 REMEDIES OTHER THAN TERMINATION ............................................................. 183
ARTICLE 15 DEBARMENT ........................................................................................................... 185
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15.1 DEBARMENT MEANS THERE HAS BEEN A FINDING THAT THE
CONTRACTOR IS NOT RESPONSIBLE. ................................................................... 185
15.2 BOARD FINDING ......................................................................................................... 185
15.3 HEARING AND PRESENTATION OF EVIDENCE ................................................... 185
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NOTICE INVITING FORMAL BIDS
CHINO VALLEY UNIFIED SCHOOL DISTRICT
The Chino Valley Unified School District, acting by and through its Governing Board, hereinafter
referred to as "District", will receive prior to April 10, 2026 @ 1:00 p.m. sealed bids for the following:
CUPCCAA BID NO. 25-26-17F
VARIOUS ELEMENTARY SCHOOL SITES - ASPHALT REPAIRS
All bids shall be made and presented only on the forms presented by the District. Bids shall be
received in the Purchasing Department at 13461 Ramona Avenue, Second Floor, Chino, CA 91710.
Bid submittal envelopes must have a label clearly indicating the bid number, bid name and your company's
name. Bids shall be opened and publicly read aloud via Zoom conference at the above stated time and date.
Any bids received after the time specified above or after any extensions due to material changes shall be
returned unopened.
The Contract Time is 72 calendar days from the date of the Notice to Proceed.
This Project is being let in accordance with the informal bid requirements of the California Uniform
Public Construction Cost Accounting Act ("CUPCCAA") set forth in Public Contract Code section 22000
et seq. Bidders shall comply with any requirements set forth in the CUPCCAA including all guidelines and
requirements in the current California Uniform Public Construction Cost Accounting Commission Cost
Accounting Policies and Procedures Manual. All contractors submitting bids must be on the District's
current list of approved contractors pursuant to Public Contract Code section 22034.
Miscellaneous Information
There will be a mandatory Jobwalk at 9:00 am on April 1, 2026, starting at Anna Borba
Elementary School, 4980 Riverside Drive, Chino, CA, 91710, in front of the Administration Building,
continuing on to the other school sites. Any Contractor bidding on the Project who fails to arrive at
the designated time, will be considered a non-responsive bidder. Also, any contractor that does not
attend the entire mandatory pre-bid conference will be deemed a non-responsive bidder and will have
its bid returned unopened.
Bids shall be received in the place identified above and shall be opened and read aloud via Zoom
conference at the above-stated time and place.
The bid documents are available at https://www.chino.k12.ca.us/36621_4
Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code,
and be licensed to perform the work called for in the Contract Documents. The successful bidder must
possess a valid and active Class A and/or C-12 California State Contractor's License at the time of bid and
throughout the duration of this Contract. Subcontractors shall be licensed pursuant to California law for
the trades necessary to perform the work called for in the Contract Documents.
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Each bid must strictly conform with and be responsive to the Contract Documents as defined in the
General Conditions.
The District reserves the right to reject any or all bids or to waive any irregularities or informalities
in any bids or in the bidding.
Each bidder shall submit with its bid, on the form furnished with the Contract Documents, a list of
the designated subcontractors on this Project as required by the Subletting and Subcontracting Fair Practices
Act, California Public Contract Code section 4100 et seq.
In accordance with California Public Contract Code section 22300, the District will permit the
substitution of securities for any moneys withheld by the District to ensure performance under the Contract.
At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited
with the District, or with a state or federally chartered bank as the escrow agent, who shall then pay such
moneys to the Contractor. Upon satisfactory completion of the Contract, the securities shall be returned to
the Contractor.
Each bidder's bid must be accompanied by one of the following forms of bidder's security: (1)
cash; (2) a cashier's check made payable to the District; (3) a certified check made payable to the District;
or (4) a bidder's bond executed by a California admitted surety as defined in Code of Civil Procedure
section 995.120, made payable to the District in the form set forth in the Contract Documents. Such bidder's
security must be in an amount not less than ten percent (10%) of the maximum amount of bid as a guarantee
that the bidder will enter into the proposed Contract, if the same is awarded to such bidder, and will provide
the required Performance and Payment Bonds, insurance certificates and any other required documents. In
the event of failure to enter into said Contract or provide the necessary documents, said security will be
forfeited.
The Contractor and all Subcontractors shall comply with the requirements set forth in Division 2,
Part 7, Chapter 1 of the Labor Code. The District has obtained from the Director of the Department of
Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday
and overtime work in the locality in which this work is to be performed for each craft, classification or type
of worker needed to execute the Contract. These per diem rates, including holiday and overtime work, as
well as employer payments for health and welfare, pension, vacation, and similar purposes, are on file at
the District, and are also available from the Director of the Department of Industrial Relations. Pursuant to
California Labor Code section 1720 et seq., it shall be mandatory upon the Contractor to whom the Contract
is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates
to all workers employed by them in the execution of the Contract.
A Contractor or Subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject
to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any
contract for public work, as defined in the Labor Code, unless currently registered and qualified to perform
public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor
to submit a bid that is authorized by Labor Code section 7029.1 of the Business and Professions Code or
by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform
public work pursuant to Section 1725.5 at the time the contract is awarded.
The Contractor and all subcontractors shall furnish certified payroll records as required pursuant
Labor Code section 1776 directly to the Labor Commissioner in accordance with Labor Code section
1771.4 on at least on a monthly basis (or more frequently if required by the District or the Labor
Commissioner) and in a format prescribed by the Labor Commissioner. Monitoring and enforcement of
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the prevailing wage laws and related requirements will be performed by the Labor Commissioner/
Department of Labor Standards Enforcement (DLSE.)
No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the
opening of bids.
Separate payment and performance bonds, each in an amount equal to 100% of the total Contract
amount, are required, and shall be provided to the District prior to execution of the Contract and shall be in
the form set forth in the Contract Documents.
All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as
defined in California Code of Civil Procedure section 995.120.
Where applicable, bidders must meet the requirements set forth in Public Contract Code section
10115 et seq., Military and Veterans Code section 999 et seq. and California Code of Regulations, Title 2,
Section 1896.60 et seq. regarding Disabled Veteran Business Enterprise ("DVBE") Programs. Forms are
included in this Bid Package.
Any request for substitutions pursuant to Public Contract Code section 3400 must be made at the
time of Bid on the Substitution Request Form set forth in the Contract Documents and included with the
bid.
No telephone or facsimile machine will be available to bidders on the District premises at any time.
It is each bidder's sole responsibility to ensure its bid is timely delivered and received at the location
designated as specified above. The District shall not be responsible for any delivery issues including, but
not limited to, mis-directed mail, mailing delays, etc. Any bid received at the designated location after the
scheduled closing time for receipt of bids shall be returned to the bidder unopened.
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