Bid No. 27.004 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services Addenda No 1

Agency:	Hayward Unified School District
State:	California
Type of Government:	State & Local
NAICS Category:	238290 - Other Building Equipment Contractors 811219 - Other Electronic and Precision Equipment Repair and Maintenance 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Nov 9, 2026
Due Date:	Nov 17, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid No. 27.004 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services
Project Description	The Governing Board (the “Board”) of the Hayward Unified School District (the “District” or “Owner”) is seeking bids from well qualified bidders to provide labor, equipment, tools, vehicles, and materials necessary to service, maintain and repair, all elevators and wheelchair lift systems, including their associated electric, electronic, hydraulic and pneumatic parts and controls owned and/or leased and operated by the Hayward Unified School District.
Questions Due	Thursday, November 5th, 2026 at 10:00 A.M.
Contact for Questions	vcoronado@husd.k12.ca.us
Bid Due Date and Time	Tuesday, November 17th, 2026 at 10:00 A.M.
Bid Submittal Location	Hayward Unified School District - Purchasing Department 24411 Amador Street Hayward, CA 94544

Bid Documents

Addenda

Addenda No 1 11/9/26

Attachment Preview

Hayward Unified School District

Purchasing Department

24411 Amador Street, Hayward, CA 94544

BID # 27.004

Bid Name/Project: Districtwide Elevator and Wheelchair Lift Service,

Preventive Maintenance, and Repairs Maintenance Services

Addendum # 1 - 11/9/26

(Total of 4 pages including attachments)

A. CLARIFICATIONS

1. Section INSTRUCTIONS TO BIDDERS AND ATTACHMENT 2 - BID FORM

FOR MAINTENANCE CONTRACT

- Item

a REMOVE: “Attachment “2” BID FORM Remove Document(s) in its

entirety”

b REPLACE WITH: “Attachment “2” BID FORM - REVISED BY

ADDENDA#1 11/6/26

B. REQUEST FOR INFORMATION/OTHER

1. Question: Bid form for elevators Item D, and wheelchair lifts Item C ask for Five-Year Load

TESTING Total (From Exhibit B Annual Prices). Exhibit B calculates 'One Time Five Year

Total', but does not calculate 'Annual Total'.Should these fields on the bid form be completed

with the 'One Time Five Year Total' calculated as built in to Exhibit B spreadsheet, or should

these be adjusted for Annual Total (manually calculated) as implied by the bid form?

Response: The Five-Year Load Testing Total should reflect the One-Time Five-Year Total

calculated in Exhibit B, rather than an annualized amount. The intent is to capture the total

cost of the five-year load testing service over the five-year period, not an annual recurring

expense. The Bid Form has been revised to correspond to Exhibit B.

2. Question: Were there any common questions or concerns raised by other bidders

that resulted in the extension?

Response: No

3. Question: Have there been any revisions to the scope of work, contract

requirements, evaluation criteria, or service expectations since the original RFP was

issued?

Response: EXHIBIT B" EQUIPMENT LIST AND BID PRICES and the Bid Form have been

revised.

4. Question: Will any addenda or clarifications be released for bidders before the new

due date?

Response: Yes, this Addenda No 1 released 11/6/26. Please check the website for and

future addendums issued up until the bid due date.

5. Question: Has the anticipated contract start date changed as a result of the

extension?

Response: No.

6. Question: Is there anything you would recommend vendors focus on or clarify in

their proposals to ensure they are aligned with the district's expectations?

Response: No

7. Question: Are service calls and callbacks included in the monthly maintenance rate,

or should they be billed separately using the regular and emergency hourly rates

provided on the Bid Form?

Response: No, they would be billed separately based on the Hourly Rate and Emergency

Hourly Rate provided on the Bid Form.

8. Question: Are the wheelchair lifts subject to the same parts-and-repair coverage as

the elevators? The scope does not appear to distinguish between the two, so we

would like to confirm whether the listed wheelchair-lift components, repairs, and

replacement parts are expected to be included in the service price or billed

separately as authorized work.

Response: The wheelchair lifts are subject to the same parts-and-repair coverage as the

elevators.

9. Question: Can you please confirm the required preventive-maintenance frequency?

Should the elevators receive monthly service, and should the wheelchair lifts receive

semiannual service, meaning two visits per year?

Response: As stated.

ATTACHMENT “2”

BID FORM

REVISED BY ADDENDA#1 11/6/26

To: Governing Board of Hayward Unified District (“District” or “Owner”)

From:

(Proper Name of Bidder)

The undersigned declares that Bidder has read the Bid Documents, including without limitation

the Invitation to Bid, the Agreement, and the Instructions to Bidders, and agrees and proposes to

furnish all necessary labor, materials, and equipment to perform and furnish all services and

work in accordance with the terms and conditions of the Bid Documents of Contract No. 27.004

for Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs

maintenance services (“Contract” and “Contract Documents”).

1. Bid. The cost of all labor, materials, and equipment necessary for the completion of the work, including

Attachment 1 - Scope of Work, even though not shown or specified, shall be included in the unit price for the

various items shown herein. The District reserves the right to increase and decrease the quantity of any item or

omit items as may be deemed necessary or convenient for the District, and the same shall in no way affect or make

void the contract. When increases and decreases are made, appropriate additions or deductions from the contract

total price will be made at the stipulated unit price.

Elevator Max. Cap. (2,000-3,500lbs.):

a. Monthly Service Rate Annual Total (From Exhibit B Annual Prices) $ __________________________

b. Annual TESTING Total (From Exhibit B Annual Prices)

$ __________________________

c. Annual Fire Alarm Smoke TESTING Total (From Exhibit B Annual Prices) $__________________________

d. Five-Year Load TESTING - One Time Total (From Exhibit B - One-Time Five-Year Total) $________________

Hourly Rate $ ___________________

Emergency Hourly Rate $ __________________

Wheelchair Lift Max. Cap. (750 lbs.):

a. Annual Service Total (From Exhibit B Annual Prices)

$ _________________________

b. Annual TESTING Total (From Exhibit B Annual Prices)

$ _________________________

c. Five-Year Load TESTING - One Time Total (From Exhibit B One-Time Five-Year Total) $________________

Hourly Rate $ ___________________

Emergency Hourly Rate $ __________________

Costs for parts and materials plus

Costs for parts and materials minus

_________________ % increase or mark up

_________________ % discount

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Get Government Bids Like This by Email Receive daily bid alerts that match your keywords, business categories, and target regions.

View Sample Report Start Free Trial

Bid No. 27.004 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services Addenda No 1

Description

Attachment Preview

See Also