BID NO:4036 - ASPHALT REBID - HOT MIX ONLY

Lauderdale County Board of Supervisors
2600 Courthouse Blvd, 2nd Floor
Meridian, Mississippi 39301
601-482-9746 Main
601-482-9744 Fax
BID PACKET
ANNUAL TERM BID FOR PERIOD: MAY 04, 2026, THROUGH JANUARY 31, 2027
FOR
BID NO: 4036 - ASPHALT REBID - HOT MIX ONLY
PACKET INCLUDES THE FOLLOWING:
* Bid Proposal
* Bid Instructions
* Certification
* Vendor Data Form
* Addenda Form
* Materials Acknowledgement
BIDS ARE DUE NOT LATER THAN 9:00 A.M. ON BID OPENING DAY.
NO LATE BIDS WILL BE ACCEPTED.
BID OPENING: Wednesday, April 22, 2026, at 10:00 A.M.
THIS PACKET MUST BE COMPLETED AND ITS ENTIRE CONTENT RETURNED WITH YOUR BID
Company Name

BID FILE NO: 4036
BID PROPOSAL - ASPHALT REBID - HOT MIX ONLY
FROM:
NAME OF PERSON SUBMITTING BID POSITION/TITLE
ADDRESS CITY STATE ZIP
TELEPHONE NUMBER EMAIL ADDRESS (if applicable)
NAME OF LOCAL REPRESENTATIVE
IN RESPONSE TO YOUR ADVERTISEMENT FOR BIDS TO FURNISH LAUDERDALE COUNTY WITH THE ABOVE SUPPLIES FOR
THE PERIOD May 04, 2026, thru January 31, 2027, THE UNDERSIGNED SUBMITS A BID AS FOLLOWS:
FOB PLANT
ITEM PRICING UNIT BID PRICE LOCATION OF PLANT
ASPHALT HOT MIX BASE (BB-1*) Type 6 TON
ASPHALT HOT MIX SURFACE (SC-1*) Type 8 TON
ASPHALT HOT MIX CONTRACTORS MIX TON
CONTRACTOR WILL DELIVER ASPHALT MIXTURES TO ANY POINT IN THE COUNTY OF LAUDERDALE FOR:
$ ___________ PER TON PER MILE, WITH ___________ PER TON MINIMUM HAUL
UNLOADING TIME CHARGES: HOURS NO CHARGE
EXTRA HOURS CHARGES
LIST ANY ADDITIONAL CHARGES (If applicable): ________________________________________________________
______________________________________________________________________________________________________
*MARSHALL MIXES
SIGNATURE OF AGENT: ___________________________________________ DATE: _________________
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LAUDERDALE COUNTY MISSISSIPPI
INSTRUCTIONS TO BIDDERS
1. ALL BIDS SHALL BE ON LAUDERDALE COUNTY BID FORMS AND SUBMITTED IN DUPLICATE.
2. ALL BIDS SHALL BE FOB MERIDIAN, MS AND MUST INCLUDE ANY PRE-DELIVERY/OR SURCHARGES.
3. ALL BIDS SHALL BE ADDRESSED TO THE LAUDERDALE COUNTY BOARD OF SUPERVISORS,
C/O PURCHASING CLERK, 2600 COURTHOUSE BLVD - 2nd FLOOR, MERIDIAN, MS, 39301, AND CLEARLY
MARKED ON OUTSIDE OF ENVELOPE AS FOLLOWS:
BID NO: 4036 BID DATE: April 22, 2026
(ENTER BID NO.)
BIDS MAY ALSO BE ELECTRONCIALLY SUBMITTED VIA THE CENTRAL BIDDING WEBSITE AT:
WWW.CENTRALBIDDING.COM
IT SHALL BE INCUMBENT UPON EACH BIDDER TO UNDERSTAND THE SPECIFICATIONS AS LISTED HEREIN AND
TO OBTAIN CLARIFICATION WHEN NECESSARY. IT IS NOT THE INTENT OF THE SPECIFICATIONS TO LIMIT THE
BIDDING TO ANY MAKE OR MANUFACTURE OF MATERIALS, BUT RATHER TO SELECT SUCH MATERIALS TO FILL A
SPECIFIC NEED AND PERFORM A SPECIFIC TASK. ANY REFERENCE TO NAME-BRAND MATERIALS IS INTENDED
TO ESTABLISH STANDARDS ONLY AND BIDS SUBMITTED IN MATERIALS EQUAL THERETO SHALL BE
CONSIDERED.
THIS PACKET MUST BE COMPLETED AND ITS ENTIRE CONTENT RETURNED WITH YOUR BID.
NO RESPONSIBILITY WILL ATTACH TO ANY PERSON EMPLOYED BY THE BOARD FOR PREMATURE OPENING OF
ANY BID NOT PROPERLY ADDRESSED AND IDENTIFIED AS STIPULATED ABOVE.
THE LAUDERDALE COUNTY BOARD OF SUPERVISORS RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND
ALL BID(S) AND TO WAIVE INFORMALITIES.
INTIAL ACKNOWLEDGEMENT: _______________________
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BID FILE NO: 4036
I, (we) fully understand that this bid is irrevocably subject to the following:
(1) that by signing this bid I (we) certify that I (we) have not, either directly or indirectly, entered
into any agreement, participated in any collusion, or otherwise taken any action in restraint
of free competitive bidding;
(2) that no itemized attachments to this bid form will be allowed;
(3) that the Lauderdale County Board of Supervisors reserves the right to reject any or all bids;
(4) that bids must be firm; bids determined not to be firm by the Lauderdale County Board of
Supervisors shall be treated as void;
(5) that unit price bid quotes shall be completed by the bidder with no further calculations
required of the Lauderdale County board of supervisors in order to determine firm unit
prices;
(6) that the bid form must be signed and dated in appropriate place by bidder or his authorized
agent;
(7) that all material furnished shall meet or exceed the minimum requirements of the
Mississippi Standard specifications for State Aid Road and Bridge construction, latest
edition with approved supplemental provisions and revisions.
(8) Asphalt hot mix surface, binder, and black base courses shall comply with an approved
current Mississippi Department of Transportation mix design. Contractor shall furnish the
County with the approved mix design prior to placement of material; County may waive
acceptance standards in Sections S-401.02.6 of specs.
(9) that I (we) may omit price quotes on any item which cannot be furnished or supplied for the
full term as specified in the publication;
(10) that I (we) hereby certify that the prices quoted herein do not exceed the prices permitted
by law;
(11) this is to certify that the undersigned is in compliance with the Civil Rights Act of 1964, as
amended; the Civil Rights Act of 1968, as amended; the Rehabilitation Act of 1973, as
amended; the Age Discrimination Act of 1975; the Handicapped Act; the Sex
Discrimination Act; the Copeland "antikickback" Act; and all executive orders and
regulations relating to the above referenced acts, and all regulations issued under said
Acts, and additionally, certify that the undersigned does not discriminate in employment
and/or operations on the basis of sex, race, color, creed, religion, national origins,
handicapped status or age.
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Cont. Bid File No: 4036
(12) The undersigned bidder hereby certifies and/or affirms that (he) (she) (it) is currently in
compliance with and shall, for the term of the referenced project contract or service
period, remain in compliance with all pertinent United States government Rules,
Regulations, and Standards relating to the funds, project or service, and/or Anti-
Discrimination, GAO, O. MB, or Specific departmental Standards. Further, this bidder is
informed about and is familiar with all such Federal requirements and shall cooperate with
Lauderdale County in complying with all audits and other inquiries to confirm compliance
with such requirements.
(13) It is requested you bid on MDOT Office of State Aid specifications, but if unable to do so,
bid on material produced in accordance with your specifications, but you are to attach
copies, in duplicate, of the specifications for all items bid on in your proposal that do not
conform to the MDOT Office of State Aid specifications whether or not such specifications
have been previously submitted.
(14) Asphalt price adjustments shall be made according to MDOT Office of State Aid Special
Provisions. Base liquid asphalt prices on November 2019 prices.
DATED AND CERTIFIED BY:
SIGNATURE OF BIDDER/AUTHORIZED AGENT
DATE SIGNED
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LAUDERDALE COUNTY BOARD OF SUPERVISORS
2600 COURTHOUSE BLVD, 2ND FLOOR, MERIDIAN, MS 39301
VENDOR DATA FORM
I, the undersigned, do hereby acknowledge I have read all the requests listed herein and have submitted my bid
and all documentation required accordingly.
By signing the Vendor Data Form, the vendor declares and warrants that no elected or appointed official, officer or
employee of the County has been or shall be compensated, directly or indirectly, in connection with this bid.
Should any agreement be approved in connection with this BID, vendor declares and warrants that no elected or
appointed official, officer, or employee of the County, during the term of his/or her service with the County shall
have any direct interest in that agreement, or obtain any present, anticipated, or future material benefit arising
therefrom.
My signature certifies that the accompanying bid is not the result of or affected by any act of collusion with another
person/or company engaged in the same line of business or commerce, or any act of fraud.
NAME OF COMPANY: ____________________________________________________________________
LEGAL ADDRESS: ________________________________________________________________________
____________________________________________________________________________________________
PHONE: (_____) ________________________ FAX: (_____) _______________________
FEDERAL ID #: _________________________________ (Attach Form W-9)
I hereby certify that I am authorized to sign this proposal for/or on behalf of the company.
SIGNATURE: ________________________________________________ DATE: __________________
(Authorized Principal)
DIRECT PHONE: (_____) ___________________ EMAIL ADDRESS: __________________________________
PRINTED NAME & OFFICIAL TITLE: ______________________________________________________________
*****PLEASE PROVIDE ADDITIONAL INFORMATION BELOW IF APPLICABLE*****
AUTHORIZED PERSON IN CHARGE OF PROJECT AT THIS LOCATION:
NAME: _______________________________________ TITLE: ____________________________________
DIRECT PHONE: (_____) ________________________ FAX: (_____) _______________________
CELL: (_____) __________________________ EMAIL: _________________________________________
LOCATION ADDRESS (if different from above): ___________________________________________________
__________________________________________________________________________________________________________
SIGNATURE: __________________________________________________________ DATE: __________________
(Authorized Person in Charge of Project)
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID
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ADDENDA FORM
BID NO. 4036: ASPHALT REBID - HOT MIX ONLY
The following Addenda have been received. The modifications to the Bid Documents noted below have
been considered and all costs are included in the Bid Sum.
(If no addenda, please indicate with N/A in space provided.)
1. Addendum #____ Date: _________________
2. Addendum #____ Date: _________________
3. Addendum #____ Date: _________________
4. Addendum #____ Date: _________________
Addendum Acknowledgement:
Signature of Bidder or Authorized Agent Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID
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ABILITY TO PRODUCE AND PROVIDE MATERIALS
BID NO. 4036: ASPHALT REBID - HOT MIX ONLY
The materials listed in this bid are necessary for the Road and Bridge Department to perform various jobs
throughout Lauderdale County.
Your bid submission indicates that your company can readily provide Lauderdale County with the exact materials
specified herein. However, if any of the materials you have bid on are not readily produced you must be able to
provide said materials within a twenty-four (24) hour period.
If you have entered a bid for a material(s), that it is not readily produced/or you are unable to fulfill the order
within twenty-four hours please list those below:
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
This is not an effort to exclude any company from the bidding process, but to ensure that Lauderdale County is
able to perform and complete the work required for our citizens in a timely manner. This information allows us to
be proactive in planning.
Statement Acknowledgement:
Signature of Bidder or Authorized Agent Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID
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