Bid 5692 - New Tires, Tire Recaps, Tire Repairs and Tire Disposal Services

April 3, 2026
NOTICE INVITING
BIDS
FOR FURNISHING NEW TIRES, TIRE RECAPS,
TIRE REPAIRS AND TIRE DISPOSAL SERVICES
TO THE
CITY OF REDDING, CALIFORNIA
(Bid Schedule 5692)
In accordance with the provisions of the Municipal Code of the City of Redding, sealed
bids will be received by the City Clerk's 3rd floor office located at City Hall, 777 Cypress Avenue,
Redding, California 96001 prior to 3:00 p.m. PT, Friday, April 24, 2026, for furnishing new
tires, tire recaps, tire repairs and tire disposal services to the City of Redding, per the bid
specifications and general conditions.
BIDS RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR
CONSIDERED.
The said bids will be opened at 3:00 p.m. PT, on Friday, April 24, 2026, in the
designated City Hall Conference Room as posted in the main lobby of City Hall, 777 Cypress
Avenue, Redding, California.
All bids must be submitted on standard bid forms provided by the City of Redding. The
bidder shall provide the original (unbound) and one (1) copy of the bid proposal. Fax or
electronic submission of bid proposals will not be allowed. The City will award any resulting
contract in a manner consistent with the City purchasing ordinance.
The cut-off date and time for receiving questions regarding this bid is 5:00 p.m. PT,
on Wednesday, April 15, 2026. All inquiries must be made in writing and may be submitted to
the email address shown below.
Bid #5692

NOTE
If a potential bidder received this solicitation document through some means other
than from the City of Redding (including from the City of Redding Internet web site), it is
the responsibility of the potential bidder to advise the assigned City of Redding
Purchasing contact of its intention to submit a bid so that any addenda or other
correspondence related to this solicitation will be sent to the potential bidder. When
contacting the Purchasing Division, the bidder shall provide the solicitation number
located on the cover page of this document. Transmittal of this information must be in
writing, by U.S. Mail, or e-mail. Transmittal of this information via telephone is not
acceptable.
Please submit bid on enclosed form only. Forward to:
City of Redding
City Clerk
777 Cypress Avenue
Redding, CA 96001-2718
Mailing envelope is to be clearly marked on the outside with the following notation:
"Bid on Schedule No. 5692; opening at
3:00 P.M. on Friday, April 24, 2026"
(Time) (Date)
Bids will not be considered unless:
1. Your original Bid submittal and the stated number of copies are received.
2. Original Bid proposal form is signed in ink.
3. Signature is legible - No initials.
4. Addendums are acknowledged (if any)
5. Copy of Company's W-9
The City of Redding
Rev 03/11
Bid #5692

FURNISH
NEW TIRES, TIRE RECAPS, TIRE REPAIRS, AND
TIRE DISPOSAL SERVICES
TO THE
CITY OF REDDING, CALIFORNIA
(Bid Schedule 5692)
To: City of Redding
Quintin Mitchell, Buyer
Date
The undersigned __________________________________(Corporate Name of Bidder) agrees to
furnish to the City of Redding, California, at the prices quoted below, in accordance with the
specifications on file in the office of the Purchasing Division of the City of Redding, a copy of
which is attached hereto and is made a part of this proposal:
New Tires
Bid Group 1 - Continental tire, shall be manufactured by continental, and pricing shall be
per Continental Government (G3) Base Price List & Non-Contract State Pricing for
Continental Tires, Continental ref. # GCAGAA9.
Michelin tires, shall be manufactured by Michelin, and pricing shall be per Sourcewell
Contract #05125-MLN.
Bid Group 2 - Shall be manufactured by Bridgestone/Firestone, and pricing shall be per
the Bridgestone Price Book Ref.# 7581
Tire Recaps, Tire Repairs, and Tire Disposal Services
Bid Group 1 - Shall be per attached specifications and price page
Evaluated Total $______________
Bid Group 2 - Shall be per attached specifications and price page
Evaluated Total $______________
The prices quoted herein are firm, and are not subject to change. It is further agreed that the
materials and services to be furnished under this proposal will be delivered at such time and in
such quantities as called for by the City of Redding and that prices quoted in the bid will remain
firm for the contract period June 1, 2026 through May 31, 2027.
The City reserves the right to reject any or all bids and to waive minor irregularities.
It is understood that this bid shall remain open and shall not be withdrawn for a period of sixty (60)
days from the date prescribed for the opening of the bid.
It is further agreed that the materials to be furnished under this proposal will be delivered f.o.b.
Bid #5692

City of Redding, Redding, California, with supplier paying any and all shipping or delivery costs.
The bidder hereby acknowledges that Addenda Nos._____, _____, _____, to this Bid have been
received, if any (Bidder insert Addendum No. Of each Addendum received). Bidder understands
failure to acknowledge any addenda issued may cause the bid to be considered non-responsive.
Bidder may check the website Bid Opportunities or contact the Purchasing Division to confirm the
number of addenda (if any), that have been sent.
If you are the successful bidder, will you be able to provide a usage report by product, showing the
quantity and various types of tires purchased by the City during the contract year?
Yes/No____________ (Attach sample report).
Submission of this bid shall be conclusive evidence that the bidder has read and understands the
specifications incorporated herein.
Respectfully submitted,
______________________________ ____________________________________
Mailing Address Corporate Name of Bidder
______________________________ ____________________________________
City, State & Zip Signature
/ ____________________________________
Telephone/Fax Print Name & Title
______________________________
Email Address
Bid #5692

CITY OF REDDING, CALIFORNIA
SPECIFICATIONS FOR
NEW TIRES, TIRE RECAPS, AND TIRE REPAIR SERVICES
(BID SCHEDULE 5692)
I. GENERAL
It is the intent of this contract to have one supplier provide all of the City's new, recap, and tire
repair needs, and provide lawful disposal of damaged or unusable tires. This contract excludes
super heavy equipment tires, which will continue to be bid on an as-needed basis.
It shall be the Vendor's responsibility to provide all tools and equipment necessary to perform
work under this contract and to ensure only qualified and competent personnel are servicing City
vehicles. The work performed shall be equal to the highest standards of the industry. Any work
required to be re-done in order to comply with the City's standards, at the City's discretion, shall
be done at the Vendor's expense. The Vendor shall be solely responsible for conducting the work
specified herein in a safe manner so as not to endanger any personnel, equipment, or structures.
Any damages resulting from the tire installations or repair services shall be the responsibility of
the Vendor, and any equipment damaged shall be restored to their original condition at the
Vendor's expense.
All contact with City employees shall be courteous, congenial, and professional. Discourtesy will
not be tolerated. If any person employed by the Vendor fails or refuses to carry out directives by
City Fleet Maintenance Personnel, or appears to City Fleet Maintenance Personnel to be
incompetent or to act in a disorderly or improper manner, he/she shall be removed immediately on
the request of the City Fleet Manager and such person shall not again be employed to perform to
work on this contract.
II. CONTRACT TERM / PRICING
The contract period shall be June 1, 2026 through May 31, 2027. The contract may be renewed
for up to two (2) consecutive one-year periods through May 31, 2029. Annual renewals, if any,
must be mutually agreeable, and prices quoted may remain the same, or be increased or decreased
as may be necessary.
For new tires:
Bid Group 1: For new tires, such price changes shall be in accordance with, Continental
Government (G3) Base Price List & Non-Contract State Pricing for Continental Tires, Continental
ref. # GCAGAA9. As well for Michelin tires, Sourcewell Contract #051525-MLN.
Bid Group 2: For new tires, such price changes shall be in accordance with the Bridgestone Price
Book Ref.# 7581 pricing for Bridgestone/Firestone tires.
For re-cap purchases, such price changes shall be in direct proportion to the change in the Producer
Price Index before seasonal adjustment, as reported by the U.S. Department of Labor, Series Id:
PCU3262-3262--, Rubber product mfg. The base index shall be the first-published data for the
February 2026 index (200.730(P)). Subsequent price changes shall be based on the latest
available first published index compared to the referenced February 2026 index.
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Bid #5692

For labor and disposal, such price changes shall be in direct proportion to the change in the West-
Size Class B/C Consumer Price Index for all Urban Consumers, All Items, Not Seasonally
Adjusted, as reported by the U.S. Department of Labor, Series Id: CUURN400SA0. The base
index shall be the referenced February 2026 index (201.223). Subsequent price changes shall be
based on the latest available index compared to the February 2026 index.
Changes in prices will be no more frequent than every 12 months if necessary.
III. TIRE RECAPS
All recap material shall be top line rubber, and shall be Bandag. All recapping must be performed
in accordance with applicable federal standards for tire recapping. Note: Recapping shall not be
performed on Bid Group 2 tires.
Vendor to submit with his proposal product specifications on re-caps being bid.
IV. SCOPE OF WORK
Bid Group 1
Vendor shall agree to utilize Continental Government (G3) Base Price List & Non-Contract State
Pricing for Continental tires, Continental ref. # GCAGAA9.
All new tires shall be first line quality, in current production and manufactured by Continental.
Vendor shall supply Continental tires with the following ratings:
Tire Size
225/70R19.5 G rating
Vendor shall agree to utilize Sourcewell Contract #051525-MLN contract pricing for Michelin
tires.
All new tires shall be first line quality, in current production, and manufactured by Michelin.
Vendor shall supply Michelin tires with the following ratings:
Tire Size
255.7OR22.5 H rating
11.00R22.5 G rating
LT245/75R16 E rating
225/70R19.5 H rating
11.00R20 H rating
12.00R22.5 J rating
P225/70R15 V rating
315/80R22.5 L rating
445/50R22.5 L rating
425/60R22.5 L rating
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Bid #5692

Vendor shall be able to provide a service truck and service worker between the hours of 7:00 a.m.
to 5:00 p.m. Monday through Friday, and 7:00 a.m. through 4:00 p.m. on Saturdays. Overtime
rates will only apply outside of those hours (except as noted below for Monday, Wednesday, and
Friday - see section C. Corporation Yard Services). Vendor shall have a service person that can
make repairs on call, 24 hours per day, 365 days per year.
City will provide the successful bidder with a list of commonly purchased tire sizes. Vendor shall
maintain an inventory at his facility, for the City's use, of a minimum of four (4) of each new tire
size. City will not be required to buy back any unused inventory at the end of the contract period.
Vendor shall make delivery to the City of Redding Fleet Shop or other designated City location as
requested.
A. Branding Program
Within three months of contract award, vendor shall brand every tire on all 750 City-owned
vehicles and in City's on-site inventory with a unique bar code (excluding Bid Group 2
tires-RPD). All new tires purchased on this contract shall receive a unique bar code.
Vendor shall maintain a database which is updated regularly and contains the following
current information for each bar code:
a. fleet number for vehicle on which tire is installed
b. vehicle mileage upon tire installation
c. tire location on vehicle
d. tire type / size
This branding shall be used for all aspects of inventory management.
B. Inventory Management / Reports
Inventory Management begins with bar coding each tire. Once a month vendor shall
review inventory usage and provide a report to the Fleet Manager showing the number of
tires on and off site. This number should reconcile the beginning inventory and end-of-
month inventory with tires used from stock, tires disposed of during the month and include
assets such as capped and casings.
Vendor shall provide a monthly report to the Fleet Manager for tires used on heavy duty
vehicles. This report shall be sent via email in a Microsoft Excel format and shall contain
the following information:
List each tire (including those in on-site inventory), along with the following information:
a. vehicle Fleet number
b. tire location on vehicle
c. tire wear
d. current air pressure
e. date installed
f. list all dates tire has been capped
g. date scrapped
C. Corporation Yard Services
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Bid #5692

Vendor shall dispatch a service person and truck to the City Corporation Yard to inspect
all Fleet heavy duty vehicle tires and to make any repairs or replace unsafe tires a minimum
of three times per week (Monday, Wednesday, and Friday of each week, except City
holidays). Service person shall check-in with City's Shop Supervisor upon arrival and
check-out upon departure.
Tire Inspection
Vendor shall dispatch a service person and truck to the City Corporation Yard to inspect
all heavy duty vehicle tires and make any repairs or replace unsafe tires a minimum of three
times per week (Monday, Wednesday, and Friday of each week, except City holidays).
The vehicles will be grouped into three lots (as determined by the Fleet Manager) with 50-
60 vehicles in each lot. One lot will be addressed at each of the week's three visits. In
addition, Solid Waste vehicles (approximately 38) shall receive all services contained in
Section C on each visit. Thus 88 - 98 heavy duty vehicles will receive tire inspections and
related services at each one of the three visits during the week. A total of 264 - 294
vehicles each week will receive service on all four tires.
The service person will arrive at the Fleet Shop at 3:30 p.m. and leave when all work is
completed. Overtime rates will not apply to this work schedule. The Vendor shall leave
the premises in a neat and presentable condition upon completion of the work. All spills,
smudges, etc. shall be cleaned. All unwanted material shall be legally disposed of at an
approved dump site.
Tire inspection shall include the following:
1. Check for accurate air pressure
2. Inspect tread for uneven and irregular wear and the need for rotation.
3. Inspect for damage to tread and sidewall, such as cuts, gouges, curb damage,
damage to bead and objects penetrating the rubber.
4. Inspect for evidence that dual tires are coming into contact with each other.
5. Probe cuts and penetrations with a blunt-ended probe. If the steel is exposed or
the probe reaches the steel then remove the wheel and tire for repair.
6. Remove debris from the tires that might cause penetrations.
7. If a leak is detected in a tire then mark it, remove the wheel, and have the tire
repaired.
Valve Cap and Stem
1. During the inspection process, ensure only the following valve stems and caps are
installed.
a. Dill EQ and EQ-13, Schrader or EHA approved valve stems and grommets.
b. Allegro (V2B=s) or Dill dual seal flow-through valve caps.
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Bid #5692

2. Check to see that the valve stem is not damaged or that the core pin does not
protrude above the mouth of the valve core. If the stem does extend above the core
mouth, it will have to be replaced or the dual seal valve caps will not work properly.
3. Inspect the dual seal valve caps for physical damage that could cause inaccurate air
pressure readings.
Air Pressure and Tread Depth
The following rules shall be applied when checking air pressure and tread depths.
1. A steer or single tire is considered flat if it is 10 psi below the proper inflation.
2. A drive, lift or trailer tire mounted in dual configuration (side-by-side) is considered
flat if it is 20 psi below the inflation chart.
3. Tires should be removed from service when the remaining tread depth at the lowest
point reached 5/32".
4. A tire sent out for repair at 6/32" should be capped or discarded.
5. Tires removed for repair with 8/32" of tread or less should be sent out for retread.
6. Tires mounted in dual configuration shall be matched to a maximum of 4/32" tread
depth difference.
7. Ensure proper air pressure matching for tires in dual configuration is 5 psi or less
(cold inflation).
Tire Inflation Process
1. If a tire is flat according to the information above, then remove wheel assembly for
repair.
2. If a steer or single tire has lost more than 10 psi or a dual tire has lost more than 20
psi, this should be charted and filled to proper inflation psi. Tires that are re-
inflated must be tracked and checked the following day for air loss. If air loss is
found, remove the wheel assembly and send it in for inspection/repair.
3. Dual tires shall have no more than a difference of 5 psi between tires.
4. Inspect the zipper condition of any tire suspected of being run under-inflated before
returning it to service.
Tire Rotation
When tire rotation is needed to even out or extend tire wear, use the procedure below:
Steer axle tires - rotate tires from side to side if there is 6/32" or more difference in
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Bid #5692

tread depth in the LF and RF tires.
D. Delivery Process
At least twice weekly, or as often as deemed necessary by Fleet Shop personnel, Vendor
shall check City stock of new tires, and make deliveries to the Fleet Shop. This can
coincide with the three weekly visits outlined in Section C.
To ensure inventory control and tracking, a Delivery Receipt (DR) shall be supplied by the
vendor at the point of delivery. An authorized City representative shall:
1. Confirm and Verify the Order - Confirm actual delivered items match the delivery
receipt. Confirm tires listed on delivery sheet have unique line item, bar code or
equivalent.
2. Sign Delivery Receipt - An authorized City representative shall sign the DR after
confirming and verifying the order.
E. Tire Pick-Up
Once each week, at a minimum, Vendor shall pick up and lawfully dispose of any discarded
tire casings from the Fleet Shop. This can coincide with the three weekly visits outlined
in Section C. A Waste Tire Manifest shall be completed and provided to the Fleet Shop
every time tires and casings are removed for disposal.
To ensure inventory control and tracking, a PR (Pick-up Receipt) shall be completed when
tires are picked up. This includes all tire scrap. The information on the PR shall contain
the following information:
1. Date
2. Fleet Number
3. Wheel Position
4. Tire Size
5. 32nds remaining on tire
6. Tire Manufacturer
7. Series Manufacturer DOT
8. Number of times tire has been retreaded
9. Desired Disposition
10. Signature of an authorized City representative
F. Field Installations and/or Repair Services
Between the hours of 7:00 a.m. to 5:00 p.m. Monday through Friday, and 7:00 a.m. through
4:00 p.m. on Saturdays, road services shall be performed in a timely manner with response
time (after request for service by the City) of 2 hour or less within the City limits.
Road services requested outside of these hours shall be performed in a timely manner with
response time (after request for service by the City) of 1 hour or less within the City limits.
For tire repairs on heavy Caterpillar-type earth moving equipment, Vendor must provide a
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Bid #5692