Bid 2024-841 Medical & Surgical Equipment for Animal Shelter

Agency:	City of Aztec
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	339112 - Surgical and Medical Instrument Manufacturing 339113 - Surgical Appliance and Supplies Manufacturing 423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Posted Date:	Oct 24, 2023
Due Date:	Nov 7, 2023
Solicitation No:	Bid 2024-841
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

ITB # 2024-841

Medical & Surgical Equipment

for Animal Shelter

BID OPENING DATE/ TIME/ PLACE:

November 7, 2023 @ 3:00 P.M.

City Commission Room

201 W Chaco

Aztec, NM 87410

For further information contact:

Vanessa Tanner

Purchasing Manager

City of Aztec

Phone: 505-334-7652

Fax: 505-334-7649

email: vtanner@aztecnm.gov

ITB 2024-841 Medical & Surgical Equipment_Animal Control

Table of Contents

INVITATION TO BID .................................................................................................................................... 3

BID NOTICE................................................................................................................................................. 3

I. GENERAL CONDITIONS.......................................................................................................... 4

II. SPECIAL CONDITIONS............................................................................................................ 5

III. INSTRUCTIONS TO BIDDERS................................................................................................ 5

IV. AWARD ..................................................................................................................................... 7

BID FORMS .................................................................................................................................................. 8

ACKNOWLEDGMENT OF RECEIPT FORM.................................................................................. 8

BID SUBMITTAL ............................................................................................................................. 9

BIDDER’S CERTIFICATION ......................................................................................................... 10

BASIS OF BID ............................................................................................................................... 11

ITB 2024-841 Medical & Surgical Equipment_Animal Control

INVITATION TO BID

BID NOTICE

Bid ITB 2024-841 Medical and Surgical Equipment

City of Aztec, New Mexico

Bids Due: November 7, 2023 at 3:00 PM, MST

The City of Aztec is accepting bids for Medical and Surgical Equipment for our animal control shelter. Bid

documents and specifications may be obtained online at www.aztecnm.gov and www.VendorRegistry.com,

or by contacting Vanessa Tanner at (505) 334-7652.

Sealed bids may be submitted by mail, in person, or uploaded electronically via Vendor Registry. Bids

submitted in person or by mail shall be delivered to: City of Aztec, Purchasing Office, 201 W Chaco, Aztec

NM 87410. Bids will be opened Tuesday, November 7, 2023 at 3:00 PM in the Commission Room. Any

bids not received by due date and time will be considered non-responsive.

Publication: Daily Times, October 25, 2023

ITB 2024-841 Medical & Surgical Equipment_Animal Control

I. GENERAL CONDITIONS

CONTRACT DOCUMENTS: The contract

documents shall consist of the Bid Documents, any

Addenda issued prior to Bid Opening, the Bid Offer,

the Notice of Award, the Purchase Order and any

separate written agreement agreed to by the parties.

EXAMINATION: Bidders shall carefully

examine the Contract documents and the

maintenance sites to obtain first-hand knowledge of

existing conditions. Bidders will not be given extra

payment for conditions, which can be determined by

examining the site and contract documents. It is

mutually agreed that the Bidder has made the

examinations, investigations and test required herein

and has made provisions as to the cost in his bid.

MATERIALS: Unless otherwise stated, all

materials shall be new and both workmanship and

materials shall be of good quality.

CORRECTION OF WORK AFTER FINAL

PAYMENT: Final payment shall not relieve the vendor

of responsibility for faulty materials or workmanship

and the vendor shall promptly remedy any defects due

thereto.

PERFORMANCE OF CONTRACT: The

vendor shall comply with all laws, ordinances, rules

regulations and specifications that have a bearing on

this contract.

OPERATIONAL INSTRUCTION: The bidder

shall supply with their bid the latest printed

specifications and advertising literature on the unit (s)

they propose to furnish.

STATE OF DELIVERY: All goods shall be

delivered completely serviced and ready for use.

DELIVERY/COMPLETION DATE: Time of

proposed delivery of completion of work must be

stated in definite terms. Time is of the essence in the

placing of this order and the City of Aztec reserves the

right to cancel all items not shipped or work not

completed within the period agreed to by the vendor.

In case of default of the successful bidder, City of

Aztec may procure the items from other sources and

hold the bidder responsible for any excess cost

occasioned thereby.

DELIVERY: All materials will be delivered

F.O.B. unless otherwise stated in specifications,

Monday through Thursday, 7 AM to 5 PM local time.

Notification of delivery must be made 24 hours prior to

delivery.

10. WARRANTIES: The Bidder shall warrant and

guarantee all workmanship performed by the Bidder

and materials supplied by the Bidder for a minimum

period of one (1) year from purchase date, unless

otherwise specified in the specifications.

11. DEFAULT: In event of default by the

contractor, the City reserves the right to procure the

commodities and/or services from other sources, and

hold the contractor liable for any excess cost

occasioned thereby.

12. FIRM PRICING: Bid price shall remain firm for

the entire contract period.

Guaranteed pricing is requested; please submit pricing

guaranteed for sixty (60) days from the date of notice

of award. Notice of award shall occur within 60 days

of bid opening date. The City of Aztec reserves the

right to accept any bid, in whole or in part, and to

reject any or all bids if it is deemed in the best interest

of the City to do so. The City of Aztec reserves the

right to waive any formality or informality in the

process of awarding this bid.

13. CANCELLATION: The City may cancel the

contract with the vendor at any time for vendor poor

performance or vendor breach of contract.

Cancellation shall not release the vendor from legal

remedies available to the City.

14. PAYMENT: Original invoices must be

presented for payment in accordance with instructions

contained on the Purchase Order including reference

to Purchase Order number and submitted to the

correct address for processing.

15. PROTEST: Any protest concerning the award

of a contract shall be decided by the Procurement

Specialist. Any bidder or offeror who is aggrieved in

connection with a solicitation or award of a contract

may protest to the purchasing agent. The protest shall

be submitted in writing within fifteen calendar days

after knowledge of the facts or occurrences giving rise

to the protest. The written protest shall include the

name and address of the protestor, the ITB number, a

statement of the specific reasons for the protest and

supporting exhibits. The Purchasing Specialist will

respond to the written protest within seven (7) days.

The Purchasing Specialist’s decision relative to the

protest shall be final.

Upon receipt of a protest the City may, but is not

required to, delay its order under the awarded

contract.

ITB 2024-841 Medical & Surgical Equipment_Animal Control

16. RESERVATION OF RIGHTS: The City of

Aztec reserves the right to reject any or all bids failing

to meet the City's specifications or requirements and

to waive technicalities. If in the City of Aztec's opinion,

the lowest bid is not the most responsible bid,

considering value received for monies expended, the

right is reserved to make awards as determined solely

by the judgment of the City of Aztec. In determining

the lowest responsible bidder, the City shall take into

consideration the qualities of the articles supplied,

their conformity with the specifications, and their

suitability to the requirements of the City and the

delivery terms. Intangible factors, such as the Bidder’s

reputation and past performance, will also be weighed.

assignments the City of Aztec must be notified and

approve same in writing.

19. VENUE: By submitting a response, bidder

agrees that venue for all disputes arising out of the

solicitation process, including but not limited to judicial

review of any protest decision, will be exclusively in

the circuit court for the Eighteenth Judicial Circuit in

City of Aztec, New Mexico and that New Mexico law

will control.

END OF GENERAL CONDITIONS

II.

SPECIAL CONDITIONS

The Bidder’s failure to meet the mandatory

requirements of the ITB will result in the

disqualification of the bid from further consideration.

The City reserves the right to make single or multiple

awards.

The City further reserves the right to reject all bids and

obtain goods or services through intergovernmental or

cooperative agreements, or to issue a new and

revised ITB.

Submission of a bid confers no rights on the

Contractor to a selection or to a subsequent contract.

All decisions on compliance, evaluation, terms and

conditions shall be made solely at the City's discretion

and shall be made in the best interest of the City.

17. TERMINATION, CANCELLATION AND

DAMAGES: This contract may be terminated upon

mutual agreement of both parties.

If the City terminates this Contract because of the

Contractor’s breach, the City shall have the right to

purchase items or services elsewhere and to charge

the Contractor with any additional cost incurred,

including but not limited to the cost of cover, incidental

and consequential damages and the cost of re-

bidding. The City may offset these additional costs

against any sums otherwise due to the Contractor

under this bid or any unrelated contract.

If the City of Aztec fails to appropriate funds to enable

continued payment of multi-year Contracts the City

may cancel, without termination charges provided

Contractor received at least thirty (30) days prior

written notice of termination.

18. TRANSFER OF OWNERSHIP OR

ASSIGNMENT: The terms and conditions of this

contract shall be binding upon and shall ensure to the

benefit of the parties hereto and their respective

successors and assigns. Prior to any sales or

PREPARATION OF BIDS:

Bidders are not required to provide quotes for every

product listed on the proposed sheet but shall clearly

mark quotes in the correct spaces provided for the bid.

The City of Aztec may award separate products to

separate bidders or all products to one bidder,

depending on prices quoted for each item.

DEMONSTRATION:

Pre-demonstration of a substitute product may be

required to determine suitability for our needs.

RENEWAL & EXTENSION:

The contract will not be subject to renewal or

extension.

SUBCONTRACTORS:

No Subcontractors will be allowed.

VENDOR QUALIFICATIONS:

Upon request, the vendor shall provide a general

history, description and status of their Company.

NON-TAXABLE TRANSACTION:

The products included in this bid are not taxable to the

City of Aztec.

END OF SPECIAL CONDITIONS

III.

INSTRUCTIONS TO BIDDERS

ON-LINE NOTIFICATION OF SPECIFICATIONS:

This document is available over the Internet at

www.aztecnm.gov, Vendor Registry, as well as from

the contact listed in this document. Adobe Acrobat

ITB 2024-841 Medical & Surgical Equipment_Animal Control

Bid 2024-841 Medical & Surgical Equipment for Animal Shelter

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