INVITATION TO BID
ITB 2024-845
McWilliams Road Improvement Project
BID DUE DATE/TIME/PLACE OF PUBLIC OPENING
Tuesday, January 23, 2024, 3:00 pm MST
Commission Room
City of Aztec
201 W Chaco
Aztec, NM 87410
PRE-BID MEETING (NOT MANDATORY)
Tuesday, December 12, 2023, 2:00 pm MST
Commission Room
201 W. Chaco
Aztec, New Mexico, 87410
LAST DAY FOR QUESTIONS
Thursday, January 4, 2023, 10:00 am MST
For further information contact:
Vanessa Tanner
Procurement Manager
City of Aztec
Phone: 505-334-7652
Fax: 505-334-7649
E-mail: vtanner@aztecnm.gov
Table of Contents
Page
INVITATION TO BID ............................................................................................................................. 4
BID NOTICE .......................................................................................................................................... 4
ACKNOWLEDGMENT OF RECEIPT FORM ..................................................................................... 5
BID REQUIREMENTS .......................................................................................................................... 6
BID FORMS ............................................................................................................................................ 15
BID SUBMITTAL ................................................................................................................................ 15
BIDDER’S REPRESENTATIONS ...................................................................................................... 17
BIDDER’S CERTIFICATION ............................................................................................................. 18
DRUG-FREE WORKPLACE CERTIFICATION ............................................................................... 19
CONTRACTOR SAFETY CERTIFICATION .................................................................................... 20
BASIS OF BID...................................................................................................................................... 21
CONTRACTOR’S LIST OF SUBCONTRACTORS........................................................................... 24
SUBCONTRACTOR FAIR PRACTICES ACT COMPLIANCE........................................................ 26
BID BOND ........................................................................................................................................... 27
STATEMENT OF BIDDERS QUALIFICATIONS............................................................................. 29
CONTRACT FORMS ............................................................................................................................ 31
GENERAL CONDITIONS................................................................................................................... 31
ARTICLE 1. Definitions and Terminology .............................................................................................. 32
ARTICLE 2. Preliminary Matters............................................................................................................. 38
ARTICLE 3. Contract Documents: Intent, Requirements, Reuse ............................................................ 39
ARTICLE 4. Commencement and Progress of the Work......................................................................... 42
ARTICLE 5. Site: Subsurface, Physical, Hazardous Environmental Conditions..................................... 44
ARTICLE 6. Bonds and Insurance ........................................................................................................... 52
ARTICLE 7. Contractor’s Responsibilities .............................................................................................. 58
ARTICLE 8. Other Work at the Site ........................................................................................................ 71
ARTICLE 9. Owner’s Responsibilities .................................................................................................... 73
ARTICLE 10. Engineer’s Status During Construction............................................................................. 75
ARTICLE 11. Changes to the Contract .................................................................................................... 77
ARTICLE 12. Claims ............................................................................................................................... 81
ARTICLE 13. Cost of the Work; Allowances; Unit Price Work ............................................................. 83
ARTICLE 14. Tests & Inspections; Correction, Removal, or .................................................................. 87
Acceptance of Defective Work ................................................................................................................. 89
ARTICLE 15. Payments to Contractor; Set-Offs; Completion; Correction Period.................................. 91
ARTICLE 16. Suspension of Work and Termination .............................................................................. 98
ARTICLE 17. Final Resolution of Disputes........................................................................................... 100
ARTICLE 18. Miscellaneous.................................................................................................................. 100
NOTICE OF AWARD ........................................................................................................................ 103
CONSTRUCTION AGREEMENT .................................................................................................... 104
PERFORMANCE BOND................................................................................................................... 121
LABOR AND MATERIAL PAYMENT BOND................................................................................ 123
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ITB 2024-845
McWilliams Road Improvement Project
CERTIFICATE OF LIABILITY INSURANCE................................................................................. 125
NOTICE TO PROCEED..................................................................................................................... 126
CHANGE ORDER FORM ................................................................................................................. 127
CERTIFICATE OF SUBSTANTIAL COMPLETION ...................................................................... 128
RELEASE AND WAIVER OF LIENS............................................................................................... 129
SUBCONTRACTOR’S RELEASE AND WAIVER OF LIENS ....................................................... 130
CONTRACTOR'S STATEMENT CONCERNING CLAIMS ........................................................... 131
APPENDIX A: TECHNICAL SPECIFICATIONS ......................................................................... 132
APPENDIX B: PLANS........................................................................................................................ 132
APPENDIX C: SPECIAL PROVISIONS: MINIMUM TESTING REQUIREMENTS .............. 132
APPENDIX D: GEOTECHNICAL ENGINEEING REPORT ....................................................... 132
APPENDIX E: QUALIFICATIONS.................................................................................................. 133
APPENDIX F: WAGE RATES .......................................................................................................... 134
APPENDIX G: CAMPAIGN CONTRIBUTION DICLOSURE FORM ....................................... 135
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ITB 2024-845
McWilliams Road Improvement Project
INVITATION TO BID
BID NOTICE
ADVERTISEMENT FOR BIDS
ITB 2024-845 McWilliams Road Improvement Project
City of Aztec, New Mexico
The City of Aztec is requesting bids for the McWilliams Road Improvement Project. All work shall be
performed in accordance with the contract documents and in particular, the design drawings and the
technical and administrative specifications for this project. The City reserves the right to select any
combination of services bid.
McWilliams Improvements Project will include paving an existing gravel roadway, curb and gutter,
drainage swales, staked retaining wall, concrete sidewalk, paved multi-modal trail, and fencing.
The Purchasing Office with the City of Aztec, New Mexico will receive bids either in person or uploaded
to Vendor Registry for ITB 2024-845 until Tuesday, January 23, 2024, 3:00 pm MST, at which time bids
will be publicly reviewed and read aloud in the Commission Room, City of Aztec, 201 W Chaco, Aztec
NM 87410. Vendor Registry can be accessed at www.vendorregistry.com.
The bids received will be considered by the City of Aztec at a regular meeting of the City Commission or
at a special meeting of the City Commission as may be required. No bid will be received or considered if
submitted to Vendor Registry after the hour of 3:00 p.m. MST on January 23, 2024.
A non-mandatory pre-bid on-site conference will be held on Tuesday, December 12, 2024, 2:00 pm at the
City of Aztec Commission Room in Aztec, New Mexico, 87410. The last day to ask questions about the
project or construction documents is Thursday, January 4, 2024, at 10:00 am. All questions must be
submitted in writing to Vanessa Tanner at vtanner@aztecnm.gov or through Vendor Registry.
Plans, Specifications and other Contract Documents, including instructions to Bidders and Bid Forms are
available online by accessing the City’s purchasing webpage at www.aztecnm.gov/purchasing.html or
through Vendor Registry Solicitations link http://www.aztecnm.gov/purchasing/office.html, or by
contacting Vanessa Tanner at (505) 334-7652, vtanner@aztecnm.gov
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ITB 2024-845
McWilliams Road Improvement Project
ACKNOWLEDGMENT OF RECEIPT FORM
In acknowledgment of receipt of ITB 2024-845 McWilliams Road Improvement Project, the undersigned
agrees that he/she has received the bid documents copy from the City’s website or Vendor Registry.
The City will provide additional bid documents electronically upon receipt of the completed
acknowledgement form.
NON-MANDATORY PRE-BID: Tuesday, December 12, 2024, 2:00 pm, at the City of Aztec
Commission Room,201 W. Chaco. Aztec, NM 87410.
The acknowledgment of receipt should be signed and returned as directed below. Only potential
Bidders/Offerors who elect to return this form will receive copies of all future communications relating
to, and including amendments to the Bid if issued.
FIRM:
REPRESENTED BY:
PHONE NO.:
FAX NO:
ADDRESS:
Street
TITLE:
EMAIL:
CITY
SIGNATURE:
STATE
ZIP CODE
DATE:
This name and address will be used for all correspondence related to document this Bid
Firm [ ] does or [ ] does not (check one) intend to respond to ITB 2024-845 McWilliams Road
Improvement Project
If firm does not intend to reply, please give a brief reason for not responding.
Return to:
Vanessa Tanner, Procurement Manager
City of Aztec
201 W Chaco
Aztec, New Mexico 87410
Telephone Number: 505-334-7652
Fax Number: (505) 334-7649
vtanner@aztecnm.gov
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ITB 2024-845
McWilliams Road Improvement Project