Bid 2024-845 McWilliams Road Improvement

Agency:	City of Aztec
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Jan 10, 2024
Due Date:	Jan 23, 2024
Solicitation No:	Bid 2024-845
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

ITB 2024-845

McWilliams Road Improvement Project

BID DUE DATE/TIME/PLACE OF PUBLIC OPENING

Tuesday, January 23, 2024, 3:00 pm MST

Commission Room

City of Aztec

201 W Chaco

Aztec, NM 87410

PRE-BID MEETING (NOT MANDATORY)

Tuesday, December 12, 2023, 2:00 pm MST

Commission Room

201 W. Chaco

Aztec, New Mexico, 87410

LAST DAY FOR QUESTIONS

Thursday, January 4, 2023, 10:00 am MST

For further information contact:

Vanessa Tanner

Procurement Manager

City of Aztec

Phone: 505-334-7652

Fax: 505-334-7649

E-mail: vtanner@aztecnm.gov

Table of Contents

Page

INVITATION TO BID ............................................................................................................................. 4

BID NOTICE .......................................................................................................................................... 4

ACKNOWLEDGMENT OF RECEIPT FORM ..................................................................................... 5

BID REQUIREMENTS .......................................................................................................................... 6

BID FORMS ............................................................................................................................................ 15

BID SUBMITTAL ................................................................................................................................ 15

BIDDER’S REPRESENTATIONS ...................................................................................................... 17

BIDDER’S CERTIFICATION ............................................................................................................. 18

DRUG-FREE WORKPLACE CERTIFICATION ............................................................................... 19

CONTRACTOR SAFETY CERTIFICATION .................................................................................... 20

BASIS OF BID...................................................................................................................................... 21

CONTRACTOR’S LIST OF SUBCONTRACTORS........................................................................... 24

SUBCONTRACTOR FAIR PRACTICES ACT COMPLIANCE........................................................ 26

BID BOND ........................................................................................................................................... 27

STATEMENT OF BIDDERS QUALIFICATIONS............................................................................. 29

CONTRACT FORMS ............................................................................................................................ 31

GENERAL CONDITIONS................................................................................................................... 31

ARTICLE 1. Definitions and Terminology .............................................................................................. 32

ARTICLE 2. Preliminary Matters............................................................................................................. 38

ARTICLE 3. Contract Documents: Intent, Requirements, Reuse ............................................................ 39

ARTICLE 4. Commencement and Progress of the Work......................................................................... 42

ARTICLE 5. Site: Subsurface, Physical, Hazardous Environmental Conditions..................................... 44

ARTICLE 6. Bonds and Insurance ........................................................................................................... 52

ARTICLE 7. Contractor’s Responsibilities .............................................................................................. 58

ARTICLE 8. Other Work at the Site ........................................................................................................ 71

ARTICLE 9. Owner’s Responsibilities .................................................................................................... 73

ARTICLE 10. Engineer’s Status During Construction............................................................................. 75

ARTICLE 11. Changes to the Contract .................................................................................................... 77

ARTICLE 12. Claims ............................................................................................................................... 81

ARTICLE 13. Cost of the Work; Allowances; Unit Price Work ............................................................. 83

ARTICLE 14. Tests & Inspections; Correction, Removal, or .................................................................. 87

Acceptance of Defective Work ................................................................................................................. 89

ARTICLE 15. Payments to Contractor; Set-Offs; Completion; Correction Period.................................. 91

ARTICLE 16. Suspension of Work and Termination .............................................................................. 98

ARTICLE 17. Final Resolution of Disputes........................................................................................... 100

ARTICLE 18. Miscellaneous.................................................................................................................. 100

NOTICE OF AWARD ........................................................................................................................ 103

CONSTRUCTION AGREEMENT .................................................................................................... 104

PERFORMANCE BOND................................................................................................................... 121

LABOR AND MATERIAL PAYMENT BOND................................................................................ 123

ITB 2024-845

McWilliams Road Improvement Project

CERTIFICATE OF LIABILITY INSURANCE................................................................................. 125

NOTICE TO PROCEED..................................................................................................................... 126

CHANGE ORDER FORM ................................................................................................................. 127

CERTIFICATE OF SUBSTANTIAL COMPLETION ...................................................................... 128

RELEASE AND WAIVER OF LIENS............................................................................................... 129

SUBCONTRACTOR’S RELEASE AND WAIVER OF LIENS ....................................................... 130

CONTRACTOR'S STATEMENT CONCERNING CLAIMS ........................................................... 131

APPENDIX A: TECHNICAL SPECIFICATIONS ......................................................................... 132

APPENDIX B: PLANS........................................................................................................................ 132

APPENDIX C: SPECIAL PROVISIONS: MINIMUM TESTING REQUIREMENTS .............. 132

APPENDIX D: GEOTECHNICAL ENGINEEING REPORT ....................................................... 132

APPENDIX E: QUALIFICATIONS.................................................................................................. 133

APPENDIX F: WAGE RATES .......................................................................................................... 134

APPENDIX G: CAMPAIGN CONTRIBUTION DICLOSURE FORM ....................................... 135

ITB 2024-845

McWilliams Road Improvement Project

INVITATION TO BID

BID NOTICE

ADVERTISEMENT FOR BIDS

ITB 2024-845 McWilliams Road Improvement Project

City of Aztec, New Mexico

The City of Aztec is requesting bids for the McWilliams Road Improvement Project. All work shall be

performed in accordance with the contract documents and in particular, the design drawings and the

technical and administrative specifications for this project. The City reserves the right to select any

combination of services bid.

McWilliams Improvements Project will include paving an existing gravel roadway, curb and gutter,

drainage swales, staked retaining wall, concrete sidewalk, paved multi-modal trail, and fencing.

The Purchasing Office with the City of Aztec, New Mexico will receive bids either in person or uploaded

to Vendor Registry for ITB 2024-845 until Tuesday, January 23, 2024, 3:00 pm MST, at which time bids

will be publicly reviewed and read aloud in the Commission Room, City of Aztec, 201 W Chaco, Aztec

NM 87410. Vendor Registry can be accessed at www.vendorregistry.com.

The bids received will be considered by the City of Aztec at a regular meeting of the City Commission or

at a special meeting of the City Commission as may be required. No bid will be received or considered if

submitted to Vendor Registry after the hour of 3:00 p.m. MST on January 23, 2024.

A non-mandatory pre-bid on-site conference will be held on Tuesday, December 12, 2024, 2:00 pm at the

City of Aztec Commission Room in Aztec, New Mexico, 87410. The last day to ask questions about the

project or construction documents is Thursday, January 4, 2024, at 10:00 am. All questions must be

submitted in writing to Vanessa Tanner at vtanner@aztecnm.gov or through Vendor Registry.

Plans, Specifications and other Contract Documents, including instructions to Bidders and Bid Forms are

available online by accessing the City’s purchasing webpage at www.aztecnm.gov/purchasing.html or

through Vendor Registry Solicitations link http://www.aztecnm.gov/purchasing/office.html, or by

contacting Vanessa Tanner at (505) 334-7652, vtanner@aztecnm.gov

ITB 2024-845

McWilliams Road Improvement Project

ACKNOWLEDGMENT OF RECEIPT FORM

In acknowledgment of receipt of ITB 2024-845 McWilliams Road Improvement Project, the undersigned

agrees that he/she has received the bid documents copy from the City’s website or Vendor Registry.

The City will provide additional bid documents electronically upon receipt of the completed

acknowledgement form.

NON-MANDATORY PRE-BID: Tuesday, December 12, 2024, 2:00 pm, at the City of Aztec

Commission Room,201 W. Chaco. Aztec, NM 87410.

The acknowledgment of receipt should be signed and returned as directed below. Only potential

Bidders/Offerors who elect to return this form will receive copies of all future communications relating

to, and including amendments to the Bid if issued.

FIRM:

REPRESENTED BY:

PHONE NO.:

FAX NO:

ADDRESS:

Street

TITLE:

EMAIL:

CITY

SIGNATURE:

STATE

ZIP CODE

DATE:

This name and address will be used for all correspondence related to document this Bid

Firm [ ] does or [ ] does not (check one) intend to respond to ITB 2024-845 McWilliams Road

Improvement Project

If firm does not intend to reply, please give a brief reason for not responding.

Return to:

Vanessa Tanner, Procurement Manager

City of Aztec

201 W Chaco

Aztec, New Mexico 87410

Telephone Number: 505-334-7652

Fax Number: (505) 334-7649

vtanner@aztecnm.gov

ITB 2024-845

McWilliams Road Improvement Project

Bid 2024-845 McWilliams Road Improvement

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