BID 10M-26 MARKER BOARDS & BULLETIN BOARDS

INVITATION FOR BID April 23, 2023 BID NO. 10M-26
CADDO PARISH SCHOOL BOARD Jennifer Weaver
PURCHASING DEPARTMENT PH: 318.603.6481
1961 MIDWAY AVENUE jweaver@caddoschools.org
SHREVEPORT, LA 71108
BID TITLE: MARKER BOARDS AND BULLETIN BOARDS
SEALED BIDS WILL BE ACCEPTED UNTIL: 10:30 A.M.CST ON TUESDAY, MAY 12, 2026
IMPORTANT: The Instructions/Provisions (12/20/15) to bidders are available for download and printing at the CPSB
website: www.caddoschools.org (Click on Bids and RFP's) or may be picked up from the CPSB Purchasing Department,
1961 Midway Avenue. If you choose to access from the CPSB website, the Instructions/Provisions will be incorporated
by reference with the same force and effect as if set forth in full text.
Dates Advertised: April 23rd & 30th, 2026 Shavonda M. Scott, MBA, Director of Purchasing
TO BE COMPLETED BY BIDDER:
LEGAL NAME OF BIDDER:
MAILING ADDRESS:
CITY, STATE, ZIP CODE:
TELEPHONE NO: ( ) FAX NO: ( )
BIDDER CERTIFICATION AND IDENTIFICATION: I/We certify that this bid is made without prior understanding, agreement of connection with any corporation, firm,
or person submitting a bid for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I/We further certify that none of the
principals or majority owners of the firm or business submitting this bid are at the same time connected with or employed by the Caddo Parish School Board.
ASSIGNMENT: The submission of a bid under the terms of these specifications constitutes agreement to the following antitrust provision: For good cause and as
consideration for executing this purchase and/or contract, I/we hereby convey, sell, assign and transfer to the Caddo Parish School Board all rights, title and interest
in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating to the particular goods
or services purchased or acquired by the Caddo Parish School Board.
We understand that other bid forms or supplementary statements (unless required by the specifications) dealing with the price quotation will be ignored.
Current literature, catalogs, pictures and a complete identification of each item bid have been included and made a part of this bid. I/We understand this bid may be
rejected for failure to fully describe the products bid herein.
I/WE HAVE CHECKED THIS BID FOR MATHEMATICAL AND TYPOGRAPHICAL ERRORS.
AUTHORIZED SIGNATURE: DATE SIGNED:
NAME (PRINTED/TYPED): TITLE:
EMAIL:
BIDDER QUALIFICATION: The form of business organization under which this bid is submitted is as follows:
A CORPORATION incorporated under the laws of the State of
and (is) (is not) authorized to do business in the State of Louisiana.
A PARTNERSHIP. Names of Partners:
AN INDIVIDUAL trading and doing business under a name and style other than his own. The Owner's
Name is:
BID BOND: Not required for this Solicitation.
PERFORMANCE BOND: Not required for this Solicitation.
ACKNOWLEDGEMENT OF ADDENDA RECEIVED:
Addendum No. 1 Dated: Addendum No. 2 Dated:
Addendum No. 3 Dated: Addendum No. 4 Dated:

BID NO. 10M-26
GENERAL INSTRUCTIONS TO BIDDERS
1.0 PREPARING AND SUBMITTING OF BIDS
1.1 INSTRUCTIONS. These instructions define the conditions of the bid solicitation and the specifications
of the goods and/or services desired.
1.2 BID PROPOSAL FORM. The bid MUST be submitted on the form furnished by the Caddo Parish
School Board or submitted electronically at the designated electronic bid site. No other form or format is
acceptable.
1.2.1 The BID PROPOSAL FORM defines the requirements of the items to be purchased or the work to
be done. The BID PROPOSAL FORM must be signed by the bidder in the space provided. The authority of the
person signing the BID PROPOSAL FORM shall be in accordance with LRS 38:2212.0.
1.2.2 ITEM SPECIFICATIONS. Specifying of a certain brand, make or manufacturer is to denote the quality, type and
standard of the article desired. Articles offered must be new merchandise (unless specifically excepted) and must
be of equal or superior grade.
1.3.0 TRADE NAMES AND MATERIALS
1.3.1 Where materials or equipment are specified by a trade or brand name, it is not the intention of the CPSB to
discriminate against an equal product of another manufacturer.
1.3.2 It is to be understood that the use of such brand name or trade name is to define a standard of quality, character,
and performance as well as establish an equal basis for the evaluation of bids.
1.3.3 Bids are not restricted to the specific brand, make, or manufacturer named. Equivalent products will be
acceptable.
1.3.4 It shall be the responsibility of the Director of Purchasing, or her designee, to determine what is considered an
equivalent product.
1.3.5 All materials or equipment shall be the best of their respective kinds and shall in all cases be fully equal to the
stated product.
1.3.6 Bidders wishing to claim preference(s) shall indicate such as requested. Statements shall include locations where
each item is produced, grown, or assembled.
1.3.7 BIDDER'S IDENTIFICATION OF PRODUCTS BID. On blank lines provided, the bidder must insert the
manufacturer's brand name and identifying numbers along with any other information necessary to identify
sufficiently and completely the articles offered. Failure to do so may prevent consideration of the item bid.
1.3.8 ALTERNATES. Bidders shall bid only one product per item. Bidders shall not bid a primary item bid and then
also include a second, alternate product item bid. The ONE product that is closest to meeting the specifications
is sufficient.
1.3.9 REQUIRED LITERATURE. When the bid invitation is soliciting a bid for a product (as opposed to a service),
each bidder is to enclose complete descriptive information to fully identify the product quoted. This may be in the
form of a catalog, manufacturer's brochure, specification sheet, cut sheet, schematic, or another brand or product
information. Failure to do so may prevent consideration of the item bid.
1.4 BID ENVELOPE. The bid shall be submitted in a sealed envelope with the name and number of the bid and date
of opening plainly shown on the face of the envelope. If descriptive product literature is too large for the bid
envelope, a separate envelope may be used by the bidder. The separate envelope shall be properly labeled and
submitted with the bid. Failure to provide bid number and opening date on the outside of the envelope may result
in rejection of the bid.
2

BID NO. 10M-26
1.5 PRICES. The bidder shall quote only a net unit price for each item specified. The unit of purchase
will be indicated on the BID PROPOSAL FORM. Where directed to do so on the BID PROPOSAL FORM, the
bidder shall extend the unit price times the quantity to obtain and show a TOTAL NET BID. Note: Some BID
PROPOSAL FORMS are structured to require only a unit price and prohibit an extended total. In all cases the
requirements and price configurations of the BID PROPOSAL FORM shall prevail.
1.5.1 FREIGHT. All prices bid shall include FOB DESTINATION. Delivery shall be that the bidder delivers and unloads
the purchased items to the dock of the designated point of receipt, which may include desktop-delivery. Title
passes at the point of delivery with receipt and acceptance of all items in good order. Damaged freight claims
are the responsibility of the successful bidder. Shipments must be received and accepted by a designated agent
of the Caddo Parish School Board. All cartage, drayage, packing, handling, palletizing, etc., shall be included in
the bid price. Separate allowances for freight, shipping or handling will not be permitted.
1.5.2 DISCOUNTS. Discounts for prompt payment as may be offered on the bid or on the invoice will be accepted.
These discounts will not be considered in evaluating bids for purposes of determining a low bidder unless all other
factors are equal.
1.6 ASSIGNMENT. The submission of a bid under the terms of these specifications constitutes agreement to the
following antitrust provision: For good cause and as consideration for executing this purchase and/or contract,
I/We hereby convey, sell, assign and transfer to the State of Louisiana all rights, title and interest in and to all
causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of
Louisiana, relating to the particular goods or services purchased or acquired by the State of Louisiana pursuant
to this purchase made by its agency, The Caddo Parish School Board.
1.7 PLACE, DATE AND HOUR. All bids shall be submitted to the PURCHASING OFFICE, CADDO PARISH
SCHOOL BOARD, 1961 MIDWAY AVENUE, SHREVEPORT, LA 71108 or submitted electronically at
www.bidexpress.com. No later than 10:30am CST on Tuesday, May 12, 2026
1.7.1 The first page of the bid invitation and the BID PROPOSAL FORM designate the name and number of the bid
and the date and hour of the bid opening. Bids will be received until the stated date and time. Irrespective of
the reason, bids arriving after the stated date and time will not be accepted.
1.7.2 All bids shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be handed
a written receipt. Bids may also be sent by registered mail or by certified mail with a return receipt requested, by
regular mail or by electronic submission.
1.7.3 IMPORTANT. The responsibility for timely presentation (delivery) of a bid rests solely with the bidder. A bid
delayed beyond the stated time and date through the mail, Federal Express, UPS, or other cannot and will not be
accepted under any circumstances.
2.0 BID SAMPLES: If an item is submitted for consideration that the district is unfamiliar with, the
bidder may be requested to send a sample(s) for evaluation purposes.
2.1 CONDITIONS FOR REQUIREMENT. Bidders shall submit samples ONLY when directed to do so as follows:
2.1.1 With the bid or delivered to the Caddo Parish School Board Purchasing Office, no later than the hour and date of
the bid opening OR...
2.1.2 By specific instructions found in the specifications or on the BID PROPOSAL FORM OR...
2.1.3 By specific notification authorized by the Purchasing Office, made within three (3) days after bid opening date,
with samples to be submitted as directed within three (3) days after notification.
2.2 IDENTIFICATION. Each sample shall be identified with the bidder's name, bid proposal number, bid item number,
product trade name and identification (catalog number, model number, etc.) and/or as otherwise indicated on the
BID PROPOSAL FORM.
3

BID NO. 10M-26
2.3 PAYMENT FOR SAMPLES. CPSB will not buy samples and will not assume any cost incidental thereto.
2.4 RETURN OF SAMPLES. Samples not destroyed in testing may be claimed by unsuccessful bidders for fourteen
(14) days after bid award date and by successful bidders for fourteen (14) days after final payment. CPSB will
not assume responsibility for samples not claimed within the time specified and will not pay for samples damaged
in testing. CPSB will assume that the bidder is donating samples not claimed within the allotted time period.
3.0 CHANGE OR WITHDRAWAL OF BIDS
3.1 WITHDRAWAL PRIOR TO BID OPENING. Should any bidder desire to change or withdraw a bid prior to the
scheduled opening, the bidder may do so by making such request in writing to the Purchasing Office. This
communication shall be received prior to the date and hour of the bid opening.
3.2 CHANGE AFTER BID OPENING BUT PRIOR TO BID AWARD. After bids are opened, they may not be changed
except to correct patently obvious mathematical errors or clerical mistakes. Verification of the correct bid actually
intended shall be submitted by the bidder to the Purchasing Office prior to the final award by CPSB.
3.3 WITHDRAWAL AFTER BID OPENING BUT PRIOR TO BID AWARD. In accordance with La R.S. 38:2214: (C)
Bids containing patently obvious, unintentional and substantial mechanical, clerical, or mathematical errors, or
errors of unintentional omission of a substantial quantity of work, labor, material, or services made directly in the
compilation of the bid, may be withdrawn by the contractor if clear and convincing sworn, written evidence of such
errors is furnished to the public entity within forty-eight hours of the bid opening excluding Saturdays, Sundays
and legal holidays. Such errors must be clearly shown by objective evidence drawn from inspection of the original
work papers, documents, or materials used in the preparation of the bid sought to be withdrawn. If the public
entity determines that the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional
omission of a substantial quantity of work, labor material, or services, as opposed to a judgment error, and that
the bid was submitted in good faith it shall accept the withdrawal and return the bid security to the contractor.
(D) (1) A contractor who attempts to withdraw a bid under the provisions of the Section shall not be allowed to
resubmit a bid on the project. If the bid withdrawn is the lowest bid, the next lowest bid may be accepted. If all
bids are rejected no withdrawal of the bid which would result in the award of the contract on another bid of the
same bidder, his partner, or to a corporation or business venture owned by or in which has an interest shall be
permitted. No bidder who is permitted to withdraw a bid shall supply any material or labor to, or perform any
subcontract work agreement for, any person to whom a contract or subcontract is awarded in the performance of
the contract for which the withdrawn bid was submitted.
Stated more directly, the bidder must make a written request to withdraw the bid within 48 hours of the bid opening
and the request must be accompanied by sworn written evidence of the error that forms the basis for the requested
withdrawal.
4.0 REJECTION OF BIDS
CPSB reserves the right to reject any or all bids and to waive any informalities.
5.0 AWARD OF BID
5.1 The CPSB reserves the right to reject, in whole or in part, any and all bids and to waive any and all technicalities
and informalities, and reissue an Invitation to Bid in accordance with the state law.
5.2 In an effort to ensure that all items within this category are obtainable under contract, CPSB reserves the right to
make MULTIPLE AWARDS for this bid.
5.3 Bids shall be opened publicly, read aloud, recorded, and compiled in tabular form, a copy of which will be available
for examination in the Purchasing Department. No determination of bid award will be made at the time of opening.
After review by the Purchasing Department, the certified tabulation and recommendation for bid award will be
available for examination prior to the official meeting for consideration by the Board. Recommendation of award
will be made to the CPSB based upon the lowest responsible and responsive bidder(s) in conformance with the
criteria designated in the Invitation to Bid.
4

BID NO. 10M-26
5.4 For the purpose of making this evaluation, administrative costs to the CPSB for issuing and administering each
contract awarded under this invitation will be considered. Individual awards may be made for the items and
combinations of items, which result in the lowest aggregate price to the CPSB, including such administrative
costs. Based on such administrative costs the CPSB may make multiple awards for this contract.
5.5 In calculation of the lowest responsive bid, unit prices shall supersede extended prices for items bid in quantity.
A random, minor discrepancy in extended prices will not render a bid unresponsive. The Purchasing Department
shall read the bids as submitted, note any discrepancies, and request written clarification for minor errors that do
not affect low bid determination.
5.6 The CPSB may reject any bid for failure by the bidder to comply with any requirement stated in the bid documents.
Non-responsive bidders will be noted on the bid tabulation as such, with reason(s) for this determination stated.
5.7 The CPSB reserves the right to reject all bids (individual line item or group, as applicable) if the lowest bid is in
excess of ten percent (10%) of the price offered to any government entity by any authorized distributor for similar
quantities of the same product within 180 days prior to bid opening.
5.8 Any bidder evidenced to be not responsible may be disqualified through a Disqualification Hearing process, and
if declared "not responsible" by the CPSB bids shall be rejected. A bidder may be declared not responsible for
such reasons including, but not limited to, failure to pay taxes, failure to obtain licenses or permits, poor
performance on past contracts with CPSB or other government agency, or lack of evident capacity to fulfill
contract.
5.9 The CPSB reserves the right to contact bidders for the purpose of obtaining additional information and/or
clarification that will assure full understanding of, and responsiveness to, solicitation requirements. Such
information shall be provided within three business days. This may include brochures, specification sheets, detail
drawings, or samples.
5.10 The CPSB reserves the right to eliminate any and all items from the bid list prior to issuing a bid award, a notice
to proceed, or a purchase order, and if so, the bid price shall be adjusted accordingly.
5.11 Payment discounts, while accepted, will not be used in the determination of low bid.
5.12 Awards become official at the time bids are accepted by the CPSB during their regular sessions. Contract has its
inception in the award, eliminating a formal signing of a separate Contract Document.
5.13 The purchase order and/or contract mailed or delivered to the successful bidder is the official authorization to
deliver materials or perform the services described therein. The time allowed for delivery or performance begins
with the date of bid acceptance and approval by the CPSB unless otherwise specified in the bid documents
whether or not a purchase order or contract has been issued.
5.14 In the event of a tie bid, preference will be given in the following order: companies located in CADDO Parish,
companies located in the State of Louisiana, companies whose Louisiana business workforce is comprised of a
minimum of fifty percent Louisiana residents, and winner of a coin toss performed by CPSB.
5.15 LOUISIANA PREFERENCE. In accordance with LRS 38:2252, "Preference is hereby given to materials, supplies
and provisions, produced, manufactured or grown in Louisiana, quality being equal to articles offered by
competitors outside of the state."
5.15.1 PREFERENCE BIDDERS, PLEASE NOTE: LRS 38:2251, Sections (A), (H) and (J) detail the conditions and
requirements by which preference claims may be made for materials, supplies or equipment products
manufactured, processed, produced, or assembled in Louisiana OR that the bidder's LA workforce is comprised
of at least 50% Louisiana residents. To claim preference, the bidder MUST fully comply with all
requirements and conditions of the law. The bidder shall complete the following:
5

BID NO. 10M-26
LOUISIANA PREFERENCE CLAIM
Do you claim this preference? YES__________ NO __________
Specify ITEM Number
__________________________________________________________________
Witness: _________________________ Signature: _________________________
Witness: _________________________ Print Name: ________________________
5.16 EVALUATION: The Departmental staff may play an integral role in the evaluation of the submitted items. The
durability and suitability and past usage history will be major factors in determining the award to the successful
bidder.
6.0 FAILURE TO PERFORM (For bid purchases where bid security and performance bond has not been re
quired as a condition of the bid.)
6.1 In the event a successful bidder fails to perform (deliver) on an awarded bid and where no bid security and
performance security has been required; CPSB shall declare the bidder in default. CPSB then has the option of
excusing the bidder if it determines good cause exists or it may require a penalty as liquidated damages. In the
event a penalty is directed, it shall be the Board's option to invoke either or both of the following:
(1) Payment to CPSB in the amount equal to five percent (5) of the unit price bid times the quantity or $100.00,
whichever is larger, and/or...
(2) Forfeiture of the bidder's right to transact business with CPSB for a period of one year following the date the
penalty in invoked.
7.0 DELIVERY, BILLING AND PAYMENT
7.1 DELIVERY. Weekends and holidays excepted, deliveries shall be FOB DESTINATION, DESKTOP DELIVERED
or PLATFORM DELIVERED (large or palletized items) 8:00 am - 3:00 pm (unless specific arrangements have
been made with the receiving location) to the location shown on the BID PROPOSAL FORM. A delivery ticket,
waybill, bill of lading, or copy of the invoice shall accompany each delivery.
7.1.1 DELIVERY REQUIREMENT. Complete delivery is required as soon as possible but no later than the final
completion date shown on any purchase order assigned the successful bidder(s).
7.1.2 RECEIVING, INSPECTION AND TESTING. Delivered items that do not fulfill all requirements will be rejected
and refused. Rejected merchandise shall be removed and promptly replaced by the successful bidder at no cost
to CPSB. Delivered items shall be received by a designated agent of CPSB.
7.2 INVOICES. Unless other arrangements are made with the Purchasing Office, invoices must be those of the
successful bidder and must show the purchase order number, bid number, complete unit description, quantity,
price and total.
7.2.1 All invoices shall be submitted to the attention of the ACCOUNTS PAYABLE DEPARTMENT, CADDO PARISH
SCHOOL BOARD, 1961 MIDWAY AVENUE, SHREVEPORT, LA 71108 OR electronically to
ACCOUNTSPAYABLE@caddoschools.org.
6

BID NO. 10M-26
7.2.2 If applicable, federal tax exemption certificates will be signed by the Caddo Parish School Board. The federal tax
exemption number is 72-6000224.
7.3 PAYMENT. Unless otherwise specified, payment will be made within thirty (30) days after delivery, authorized
inspection and acceptance. Payment will be made to the successful bidder unless other payment arrangements
are requested and approved by the Purchasing Office.
8.0 DETERMINATION OF BIDS
8.1 Bidders are requested to bid on any or all items specified. In some instances, items having commonality may be
grouped together for a single award. Failure to bid all items contained within a group will cause rejection of the
item grouping. The BID PROPOSAL FORM will designate the method of award if different from an individual item
basis.
8.2 The responsible bidder meeting specifications and having the lowest acceptable bid price (as determined by the
BID PROPOSAL FORM) will be awarded the business covered therein. Each bidder is to be responsible for the
accuracy of the bid, and CPSB will assume that the TOTAL NET BID for each item (or group of items) is a correct
and legitimate quotation.
9.0 RESERVATIONS BY BOARD
9.1 Limited funds are budgeted for the purchase of these items. Should the bid price be more than anticipated, CPSB
reserves the right to reduce the quantity as appropriate to remain within the budgeted allocation for the purchase.
9.2 The Caddo Parish School Board may reject any bid for failure by the bidder to comply with any requirement stated
herein or as appearing on the BID PROPOSAL FORM or in the general bid conditions or in any attachment
thereto, which becomes a part of the bid.
BID PROPOSAL FORM REQUIREMENTS
10.0 BID FORM: This proposal shall be executed and submitted in accordance with the specifications.
All articles and requirements contained in the Invitation for Bid (IFB) Instructions/Provisions to bidders and on this
Bid Proposal Form shall remain and become a part of the contract for MARKER BOARDS AND BULLETIN
BOARDS. All appropriate blank spaces shall be filled in. BID MUST BE SUBMITTED ON THIS FORM AND
MAILED USING THE ENVELOPE SUBMISSION FORMAT ATTACHED OR BY THE APPROVED ELECTRONIC
METHOD. WE WILL NOT ACCEPT A FAXED BID FOR THIS SOLICITATION!
10.1 QUANTITY: When quantities are listed as "each" the quantities may be variable and the district is establishing a
base price for the specific item. When quantities are listed as "only", the district is requesting a specific quantity
of that/those item(s).
11.0 DELIVERY. The items specified herein shall be delivered FOB DESTINATION. All items shall be marked to
the attention of WAREHOUSE MANAGER, CADDO PARISH SCHOOL BOARD WAREHOUSE, 7300 WEST
BERT KOUNS INDUSTRIAL LOOP, SHREVEPORT, LA 71129-4710. Delivery shall occur between the
hours of 8:00A.M - 3:00P.M. Monday through Friday Merchandise shall be received by the designated
agent of CPSB. A delivery ticket, waybill, bill of lading, or copy of the invoice shall accompany each
delivery. No deliveries on weekends or holidays
12.0 ESTIMATED EXPEDITURE. The district has estimated a total expenditure of $60,000 per year for the purchase
of the items included in this solicitation. Actual purchase quantities may vary either more or less from the estimate,
and no claim is made or implied to guarantee any specific purchase volume. It is the intent of CPSB to issue
purchase orders to the successful bidder on a periodic basis, as equipment and/or supplies are needed
throughout the course of the contract term or terms.
7

BID NO. 10M-26
13.0 COOPERATIVE AGREEMENTS: To the extent provided by law in LA R.S. 33, 38 & 39 et seq., the successful
vendor may elect to make this contract available to other public agencies that participate in purchasing
cooperatives or cooperative purchasing agreements with the Caddo Parish School Board.
The vendor may be required to execute a separate contract with the purchasing cooperative or
individual participating public agency. Payment of incentive fees by the vendor to purchasing
cooperatives in exchange for contract promotion and participation is the exclusive obligation of and at
the sole discretion of the vendor. The Caddo Parish School Board receives no direct compensation for
vendor participation in purchasing cooperatives.
The bidder/proposer agrees to indemnify and hold harmless the Caddo Parish School Board from any
disputes arising from contract participation by other agencies participating in purchasing cooperatives
or cooperative purchasing agreements. Disputes between a participating public agency and any
bidder/proposer that may be awarded any agreement resulting from this solicitation are not the
responsibility of the Caddo Parish School Board. The exercise of any rights or remedies by the
participating public agency or awarded bidder/proposer shall be the exclusive obligation of such party.
The Caddo Parish School Board shall not be construed as a dealer, re-marketer, representative,
partner, or agent of any bidder/proposer that may be awarded any agreement resulting from this
solicitation
Participating public agencies shall be responsible for the ordering of products under any agreement
resulting from this solicitation. Payment for products or services and inspections and acceptance of
products or services ordered by a participating public agency shall be the exclusive obligation of such
procuring party.
The Caddo Parish School Board shall not be obligated, liable or responsible for any order made by any
participating public agency or any employee thereof, nor for any payment required to be made with
respect to such order. The Caddo Parish School Board makes no representation or guaranty with
respect to any minimum purchases by the Caddo Parish School Board or any participating public
agency or any employee thereof under any agreement resulting from this solicitation.
Should the vendor elect to make this contract available to participating public agencies, additional
delivery charges beyond the immediate Shreveport-Bossier City area may be negotiated with the using
agency. All other terms and conditions remain in effect throughout the term of this contract.
Pricing & all other terms & conditions of this bid are automatically extended to Bossier PSB, and
DeSoto PSB unless otherwise noted by the vendor.
14.0 TERM & CONDITIONS: The contract shall continue from July 1, 2026 through June 30, 2027 unless otherwise
terminated or extended pursuant to the stated provisions.
14.1 RENEWAL OF AGREEMENT. At the option of either party, the bid and contract may be renewed under the
same terms and conditions for two additional one-year periods: July 1, 2027 through June 30, 2028 and
July 1, 2028 through June 30, 2029. Renewal requires mutual agreement in writing by both parties. All bidders
shall guarantee their discounts for the duration of the initial term plus any extension of the agreement.
15.0 TERMINATION OF AGREEMENT (if applicable):
15.1 CPSB may cancel this agreement upon failure of the successful bidder to satisfactorily comply with the terms
hereof.
15.2 The evaluation of the successful bidder's service will be continuous. Particular emphasis will be given to the
capability and reliability of the successful bidder to sufficiently and expeditiously handle all of the district's' needs
in a timely and professional manner.
8

BID NO. 10M-26
15.3 In the event CPSB comes to believe the successful bidder is performing in a manner less than that required by
these specifications, CPSB will place the successful bidder on notice to improve service or forfeit the contract.
15.4 Should the successful bidder not be able to meet the minimum requirements, CPSB will notify the
bidder in writing of its intent to cancel the agreement and to discontinue its purchases.
16.0 PROHIBITIONS OF GRATUITIES
16.1 It shall be unethical for any person to offer, or give, or agree to give any CPSB employee or former CPSB
employee, or for any CPSB employee or former CPSB employee to solicit, demand, accept, or agree to accept
from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval,
recommendation, or preparation of any part of a program requirement or purchase request, influencing the content
of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory
capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other
particular matter pertaining to any program requirement or a contract or subcontract or to any solicitation or
proposal.
16.1.1 It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor
under a contract to the prime contractor, or higher tier subcontractor under a contract to the prime contractor, or
higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontractor
order.
16.2 Order of Precedence
16.2.1 Requirements stated in the specification section shall have precedence over other sections.
16.2.2 In the event of inconsistency between any of the solicitation documents or any part thereof, the
more stringent conditions shall govern.
16.3 Contract Pricing and Term
16.3.1 Prices will be firm for the contract term(s) as specified in the solicitation document.
16.3.2 The CPSB, at its sole discretion, may delete any item, which is deemed as obsolete from this contract during the
contract period.
16.3.3 The CPSB may, during the contract period and with written agreement from the vendor, add additional items to
the contract as needed. The price of these items will be similarly priced as those awarded on the contract.
17.0 PAYMENT
17.1 The CPSB is exempt from all state and local sales taxes.
17.2 All prices submitted should include all taxes, which may be due and payable by the bidder, and the bidder shall
have no claim under any contract for the payment of any additional taxes.
17.3 Payment will be made within thirty (30) days after receipt of an itemized invoice, which references an official
CPSB purchase order.
9

BID NO. 10M-26
______________________________________________________________________________________
18.0 DEBARMENT CLAUSE: Before completing the Invitation For Bid Form, please read the
following information:
18.1 The prospective lower tier participant certifies, by submission of his bid, that neither
it nor its principals are presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from participation in this transaction by
any Federal or State Department or agency.
18.2 Where the Prospective participant is unable to certify any of the statements in this
document, such prospective participant shall attach an explanation to this bid
response.
In submitting this bid, I/We understand and agree THAT:
1. Surcharges for delivery, shipping, or handling are not permitted.
2. Any bid received with sliding price scales, variable discounts, minimum order amounts for
prepaid freight or any other type or kind of bid qualification or modification will be ruled
irregular and not considered. There will be no exceptions to the single discount per
category.
3. This bid will be awarded to the vendor(s) who offers the best total value for items as
described in the specifications.
10