Bid 3281 Jackson Public Schools Information Technology Services Equipment and Device

Bid 3281-27
Jackson Public School District | Information Technology Services Equipment and
Device Bid
Issue Date: Tuesday, June 23, 2026
Submission Deadline: Monday, July 13, 2026
Time: 10:00 a.m. (Central Standard Time)
Office at 601-973-8582 for assistance. Questions regarding proposal specifications are to be addressed to the Project
Administrator listed in the proposal.
1

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
I. Invitation
II. Procurement Schedule (Tentative)
III. RFP Coordinator / Point of Contact
IV: Submission
V. Legal and Administrative Requirements
A. Public Records
B. Ethics / Conflict of Interest
C. E-Verify
D. Availability of Funds / Non-Appropriation
E. Insurance
F. Term and Termination
VI. Scope of Services
A. Purpose
B. Terms
C. Price Table
VII. General Information
A. Specification
B. Warranty Requirements
VII. Proposal Format and Required Contents
Exhibit E 1: Proposal Form and Signature Page
Exhibit E 2: Submission Cover Sheet and Configuration Summary

Exhibit E 3: Assurances and Signature Form


Page 2 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
I. Invitation
Jackson Public School District (JPSD) is soliciting proposals from qualified vendors for goods and/or services as
described in this RFP. All products and services must meet the specifications or be approved equivalents.
The selected proposer shall provide the Services described below. Proposals must clearly explain how
the proposer will meet each requirement.
II. Procurement Schedule (Tentative)
The District anticipates the following schedule. The District reserves the right to modify this schedule at
any time.
Bid Issued Tuesday, June 23, 2026
Prebid Meeting (virtual) -
Deadline for Written Questions Monday, July 6, 2026
District Issues Responses/Addenda Wednesday, July 8, 2026
Proposal Submission Deadline Monday, July 13, 2026, 10:00 A.M.
Evaluation Period Tuesday, July 14, 2026 - Tuesday, July 21, 2026
Optional Presentations/Demos -
Notice of Intent to Award (anticipated) Friday, July 24, 2026
Board Approval Tuesday, August 4, 2026
Contract Start Date (anticipated) Wednesday, August 5, 2026
III. Bid Coordinator / Point of Contact
Communications regarding this RFP must be submitted in writing to the designated RFP coordinator
designated below:
* Name: Michele Mays
* Title: Procurement Supervisor
* Email: rfp@jackson.k12.ms.us
* Phone: 601-973-8582
Proposers shall not contact other District employees, Board members, or representatives regarding this
RFP during the procurement process.
Page 3 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
All question and answers will be posted on the goggle document link: Questions: All questions must
be submitted in writing to Lpaige@jackson.k12.ms.us or Hthompson@jackson.k12.ms.us by
Monday, July 6, 2026 at 5:00 PM CST. Questions received after that date and time will not be
considered.
All questions and answers will be posted online at
Page 4 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
IV. Proposal Instructions and Requirements
Please be advised that Jackson Public Schools will accept electronic proposal submissions only for this
solicitation. Printed, mailed, or hand-delivered proposals will not be accepted or considered.
Proposals must be submitted electronically through Central Bidding at the link below: www.centralbidding.com
Vendors are responsible for ensuring proposals are successfully uploaded and submitted prior to the deadline.
Important Submission Notes
* The Proposal Submission Deadline is Friday, April 24, 2026, at 10:00 a.m. Central time, as stated in Section
II - Procurement Schedule.
* Late proposals will not be opened or considered.
* Faxed or emailed proposals will not be accepted.
* The District is not responsible for technical issues related to electronic submission.
* Vendors are encouraged to submit proposals early to ensure timely reception.
Proposal Format Requirements
* Proposal Cover Page must be the first page
* Proposal must be signed by an authorized official
* Incomplete proposals will not be evaluated
Pricing Requirements (if applicable)
* All prices must be net and include all applicable discounts
* Unit pricing prevails in case of discrepancies
* Prices must be rounded to two (2) decimal places
* Freight and shipping costs must be included, if applicable
Payment Terms (If applicable)
* Payment issued after satisfactory delivery or completion of services
* No partial payments unless specified
* Multi-year and open purchase orders follow contracted schedules
Insurance Requirements
The Contractor shall maintain the following insurance coverage for the duration of the contract:
* Commercial General Liability
Contractors must maintain a minimum of $1,000,000 in General Liability coverage.
Jackson Public Schools (JPS) must be listed as an Additional Insured on this policy. Coverage
shall be primary and non-contributory.
Page 5 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
* Workers' Compensation
Any Contractor or subcontractor entering JPS school campuses, administrative buildings, or
project sites must maintain Workers' Compensation insurance with a minimum limit of
$1,000,000.
* Certificate Holder Requirement
Jackson Public Schools must be listed as the Certificate Holder on all Certificates of Insurance
(COIs). COIs must be provided to JPS prior to commencing any work or entering District property.
Evaluation and Award
* Award will be made to the responsive and responsible proposer whose proposal is determined to be most
advantageous to the District (best value), considering price and other evaluation factors stated in this RFP.
* Evaluation may include, as applicable: price, compliance with RFP requirements,
responsiveness/completeness, references, and overall value.
* All awards are subject to approval by the Board of Trustees and availability of funds.
* The District reserves the right to reject any or all proposals, waive informalities and minor irregularities, and
take any action in the District's best interest consistent with applicable Mississippi law.
* The District may request clarification, verify information, and contact references.
* Optional demonstrations/presentations:
The District may invite the highest-ranked proposers to participate in demonstrations,
o
presentations, or clarification meetings.
Invitation is at the District's discretion and does not guarantee award.
o
Demonstrations must address the proposer's platform, enrollment tools, reporting, and other
o
features relevant to this RFP. Failure to participate when requested may result in disqualification.
* The District may negotiate with one or more proposers, as permitted, to obtain the best value for the
District.
Performance, Default, and Termination
Failure to perform in accordance with the contract may result in termination and the vendor being held
responsible for any excess costs incurred by the District.
Guarantees and Warranties
All goods and services must meet the specifications outlined in this RFP. Non-conforming goods or services must
be replaced at the vendor's expense.
Addenda
Vendors must acknowledge receipt of all addenda issued during the RFP process and submit any
required additional information with their proposal.
Important Notices
* All proposal contents become public records after award/notice of intent, subject to the
Mississippi Public Records Act and applicable exemptions.
Page 6 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
* The District reserves the right to reject any and all proposals, waive informalities, and negotiate
with the selected proposer in the District's best interest.
* Proposers are responsible for reviewing the entire RFP and submitting all required forms and
attachments.
VI. Scope Of Services
The purpose of this bid is to create a District price list to purchase computers and technology related
devices for the term coinciding with the 2026-27 school year, or from the date of the JPS Board of
Trustees approval of the bid until June 30, 2027.
The quantities for all items are unknown and no specific quantities for any item are guaranteed. The
District will use this bid to purchase all items in the bid list for the specified term of the bid.
This price list is a multi-award bid. Vendors may bid on some or all items. Some devices include bundled
services such as warranties or installation that must be purchased together with the device from the
same vendor. The District reserves the right to reject all bids for any one item.
All products shall be new, not used, not refurbished, and the latest version available at the time of
purchase. Vendors should bid their lowest and best price for each item based on the specified device
and the outlined installation requirements. Should a product or device model be discontinued and/or
upgraded, or should the specified device become unavailable during the term of the award due to
manufacturer delays, shipping delays, or other supply chain delays during the contract period, the
awarded vendor shall offer the JPSD a new product meeting and/or exceeding the established
specifications, under the same terms and conditions originally offered at the start of the contract period
with a price that cannot exceed 10% above the original accepted price.
The District will not automatically approve price redetermination for devices, nor will alternates
automatically be accepted. If the vendor and the District cannot agree to a price or an alternate device,
the agreement between the District and the vendor to supply that device will be terminated, and the
individual item will be re-bid.
A. Term
The term of this bid is from the date of the Board of Trustees approval of the bid until June 30, 2027.
Other Information for Bidders
The vendor will be required to deliver all equipment to the JPS Fixed Assets warehouse for asset tagging
before installation unless otherwise notified in writing by the District.
Vendors responding to any item including but not limited to Windows laptop computers and SMART
Interactive Panels must hold a current and valid Mississippi contractor's license as required by the
Mississippi State Board of Contractors. Vendors must provide proof of general liability insurance and
workers compensation insurance with their bid response. Failure to provide valid documentation may
Page 7 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
result in disqualification. Any vendor that comes on JPS property to service or install equipment must
have this proof of insurance with their bid response.
Additionally, vendors must also be located within 200 miles of Jackson Public School District or must be
able to guarantee onsite support for devices under warranty within 24 hours. Vendors must sell, install,
and provide onsite warranty to support all SMART Boards without employing a sub-contractor.
Unless specifically noted, all devices, parts, and warranties must be Original Equipment
Manufacturer (OEM).
B. Price Table
All vendors must fill in the table below with the total price bid for the item. Please read the following
stipulations for each bid below:
* Item specifications and descriptions of other bundled services for some items are listed BEHIND
the pricing table if required.
* Detailed quotes that include the exact model number and/or product description for each
item must be included in the bid packet along with completing the pricing table.
* Quotes must be detailed and include the EXACT model information, shipping, warranties, as well
as any other installation or other services requested outlined in the bid.
* All prices entered in the table for Items 1-3 must be based on quantities of 1 to 200.
* All prices entered in the table for Items 4-18 must be ALL-IN-ONE PRICING for quantity of ONE.
* Quote prices and prices added to the table must be the same.
* Failure to provide detailed quotes for an item will result in the bid for that item being
rejected.
* All quantities on the bid should be quantity ONE.
* Shipping costs must be included in the all-in-one price or total entered in the pricing table.
Vendors may include the shipping costs as a line item on the detailed quotes if required, but the
all-in-one cost should be entered into the table.
Page 8 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
Item Item Description Price
Number
Windows Computers
Windows Laptop Computer - Business Ex.
Model: Notebook ThinkPad X1 Yoga Gen 11 Qty: 1-50:
* Must include all elements listed in the detailed Qty: 50-100:
specifications. Qty: 100-
* Vendors should read all detailed specifications, 200:
including all warranty specifications and installation Qty: 200+:
1
requirements carefully to ensure a qualified bid. All
requirements are detailed in the appendix pages of the
bid.
* Detailed quotes must be included.
* Must include 3-year ADP and 3-year sealed battery
warranty
Windows Laptop Computer - Standard Ex.
Model: Notebook ThinkPad T14 Gen 7 (Intel) Qty: 1-50:
* Must include all elements listed in the detailed Qty: 50-100:
specifications. Qty: 100-
* Vendors should read all detailed specifications, 200:
2 including all warranty specifications and installation Qty: 200+:
requirements carefully to ensure a qualified bid. All
requirements are detailed in the appendix pages of the
bid.
* Detailed quotes must be included.
Chromebook
Page 9 of 32

Bid 3281-27 Jackson Public School District | Information Technology Services Equipment and Device Bid
Item Item Description Price
Number
Product Name: Notebook Lenovo 500E 2-in-1 Gen5 Ex.
* Must include white-glove service bundled with the Qty: 1-50:
device. Qty: 50-100:
* Must include Google licensing. Qty: 100-
* Must include 3-year unlimited ADP manufacturer's 200:
OEM warranty that includes unlimited depot repairs, Qty: 200+:
unlimited claims per device, and includes shipping
to and from the repair depot.
* Must include provision for school year term
extension of the ADP coverage for 6 months.
3 * Must include 3-year warranty on the battery.
* Must include all other elements listed in the detailed
specifications.
* Vendors should read all detailed specifications,
including all warranty specifications and installation
requirements carefully to ensure a qualified bid. All
requirements are detailed in the appendix pages of
the bid.
* Failure to provide adequate documentation of all
warranties may result in rejection of the response.
* Detailed quotes must be included.
SMART Board Interactive Panels
* All vendors responding to items 4-10 must include current proof of general
liability insurance and workmen's compensation insurance.
* Shipping must be included in all pricing.
SMART Board MX265-V5 with iQ
* All-in-one price to include all elements outlined in
the bid documents.
* Must include WM-SBID-200 SMART Wall Mount for
SMART MX series.
* Must include EOW2-SBID-65-5Y 5 Year SMART
Assure warranty extension with RM for SMART Board
65" interactive displays.
4
* Must include SMART Remote Management
* Must include SMART Learning Suite 5 Year Lumio
* Vendors should read all detailed specifications,
including all warranty specifications and installation
requirements carefully to ensure a qualified bid. All
requirements are detailed in the appendix pages of
the bid.
* Detailed quotes must be included.
Page 10 of 32