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	Southern University at New Orleans


An Invitation to Bid

CHILLER REPLACEMENT

BID #0004




      Solicitation/Proposal Number:   0004

       Proposal Opening Date: March 23, 2026

                      Proposal Opening Time: 10:00 A.M.






Release Date: February 18, 2026










	   
  Definitions

Addenda written or graphic documents issued prior to the proposal due date which clarifies, corrects or changes any or all of the contents of the ITB.

Agency any department, commission, council, board, office, bureau, committee, institution, agency, government, corporation, or other establishment of the executive branch of this State authorized to participate in any contract resulting from this solicitation.

Benchmarking for the purposes of this ITB, is the practice of assessing the current operating environment of SUNO as a higher education institution in comparison to the performance of best-in-class peer institutions.

Contractor any person having a contract with a governmental body.

Cost Savings is a reduction in the projected/budgeted resources used for any activity or business process.

Discussions for the purposes of this ITB, a formal, structured means of conducting written or oral communications/presentations with responsible Proposers who submit proposals in response to this ITB.

Effectiveness is an external measure of process output or quality.

Efficiency is generally thought of as an internal measure of process operations, although improving efficiency may benefit stakeholders as well as the organization.

Firm(s) collectively refers to a corporation, partnership or joint venture and/or other business organizations.

ITB Invitation to Bid

May the term may denotes an advisory or permissible action.

Must the term must denotes mandatory requirements.

Procurement is the purchasing, buying or otherwise obtaining of any professional, personal, consulting, social service or any combination of these services.

Proposer(s) is any prospective vendors or teams that will respond to this ITB.

RFP Request for Proposal.

Scope of Services is work to be performed under this ITB.

Services are rendered by a contractor including its time and effort; the act of performing work or providing machinery or equipment to furnish or produce a specific end product or result.

Shall/Will the terms shall and will denote mandatory requirements.

Should the term should denotes a desirable action.

State the State of Louisiana.

University refers to Southern University at New Orleans.

Vendor for the purposes of this ITB, is any contractor or proposer willing to provide requested services.





























Schedule of Events

Event								      Date Time (CT)

 ITB mailed to prospective Proposers			      	      February 18, 2026
and posted to LaPAC (LA Procurement & Contract Network)
 HYPERLINK "http://www.doa.la.gov/osp/lapac" 
www.doa.la.gov/osp/lapac

Site Visit 		 					       
Location: Southern University at New Orleans		       March 5, 2026

Deadline to receive written inquiries				        March 13, 2026
								        4:00 P.M.

Deadline to answer written inquiries				        March 18, 2026
								        4:00 P.M.

Proposal Opening Date					         March 23, 2026	
								         10:00 A.M.

 Notice of Intent to be Awarded		         		          March 31, 2026


Note: The University reserves the right to revise this schedule.  Any such revision will be formalized by the issuance of an addendum to the ITB.



Proposal Submittal

This ITB is available in electronic form at the LaPAC website http://wwwprd1.doa.louisiana.gov/osp/lapac/pubmain.asp. It is available in PDF format or in printed form by submitting a written request to the ITB Contracting Officer with the Office of State Purchasing.













Addendums

It is the Proposers responsibility to check the Office of State Purchasing LaPAC website frequently for any possible addenda that may be issued.  Southern University at New Orleans is not responsible for a Proposers failure to download any addenda documents required to complete an Invitation to Bid.

All addendums must be acknowledged in the space provided on the bid forms.  Failure to do so may result in a non-responsive bid. Any bids received and found to be non-concurrent to all ITB requirements will be considered non-responsive.

All proposals shall be received by the Southern University Purchasing Department no later than the date and time shown in the Schedule of Events.

Import  The proposer should clearly mark outside of envelope, box or package with the following information and format:

.	Proposal Name: ____________________________________

.	Solicitation/Proposal Number: _____________

.	Proposal Opening Date: ______________________________

Proposals may be mailed through the U.S. Postal Service to:

		Ms. Marilyn Manuel, Director
		Southern University at New Orleans
		Purchasing Department
		6400 Press Drive
		New Orleans, LA 70126


Proposals may be delivered by hand or courier service to:

		Ms. Marilyn Manuel, Director
		Southern University at New Orleans
		Purchasing Department
		Emmitt Bashful Bldg. (Admin. Bldg.)
		2nd Floor Room #202
		New Orleans, LA 70126

NOTE: Proposer is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location.  Southern University at New Orleans is not responsible for any delays caused by the proposers chosen means of proposal delivery.

Proposer is solely responsible for the timely delivery of its proposal.  Failure to meet the proposal opening date and time shall result in rejection of the proposal.

PROPOSALS SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED ABOVE AND ONLY PROPOSERS SUBMITTING PROPOSALS SHALL BE IDENTIFIED ALOUD. PRICES SHALL BE READ ALOUD OR IF ITS AN RFP, PRICES SHALL NOT BE READ ALOUD.


Number of response copies

Each proposer shall submit the entire bid package one (1) signed original response. 

Site Visit (March 23, 2026)  

A Mandatory site visit is being held at Southern University at New Orleans Campus.  Prospective Proposers may participate in the site visit to obtain clarification of the requirements of the ITB.

Although impromptu questions will be permitted and spontaneous answers will be provided during the visit, the only official answer or position of the University will be stated in writing in response to written questions. Written inquiries shall be submitted to Marilyn Manuel, Director of Purchasing at Southern University at New Orleans Campus.  HYPERLINK "mailto:mmanuel@suno.edu " mmanuel@suno.edu 

























TABLE OF CONTENTS


DEFINITIONS								Page 2 through 3

SCHEDULE OF EVENTS						Page 4 

ADDENDUMS								Page 5

PROPOSALS								Page 5 through 6

 NUMBER OF COPIES							Page 6

SITE VISIT								Page 6

ADVERTISEMENT FOR BIDS						Page 8

INVITATION TO BID (ITB)						Page 9

BIDDER INQUIRIES							Page 10

NOTE TO VENDORS							Page 11

BID FORM								Page 12

COMPLETION TIME							Page 13

JOB SITE VISIT								Page 14

INSURANCE AND INDEMNIFICATION					Page 15

BID BOND/PERFORMANCE AND/OR PAYMENT BOND			Page 17

GENERAL TERMS & CONDITIONS					Page 18 through 22

EXHIBIT A INDEMNIFICATION AGREEMENT				Page 23

SCOPE OF SERVICES							Page 24

W-9 SHEET								Page 25













ADVERTISEMENT FOR BIDS

Sealed bids will be received by Southern University at New Orleans in the Purchasing Office, Emmitt Bashful Building, Room #202, until the time and date(s) indicated in the following:

CHILLER REPLACEMENT 
Emmitt Bashful Building - Room #306 Conference Room
10:00 A.M., Monday, March 23, 2026

PRE-BID CONFERENCE  10:00 A.M., Thursday, March 5, 2026 Room  #306 Administrative Building 

ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHOULD NOTIFY THE PURCHASING OFFICE OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN SEVEN (7) DAYS BEFORE THE BID OPENING.

Bids may be withdrawn by written, telegraphic or fax notice received at the address designated in the Invi