BID #26044 Irrigation Valve Replacement at Holland Youth Sports Complex

DATE: June 2, 2026
TO: GENERAL CONSTRUCTION CONTRACTORS
SUBJECT: BID #26044 Irrigation Valve Replacement at Holland Youth Sports Complex
You are invited to submit a bid for replacing the irrigation valves at Holland Youth Sports Complex for the
Unified Government of Athens-Clarke County (ACCUG).
The project consists of replacing 21 irrigation valves at the Holland Youth Sports Complex.
The estimated range of this project is $50,000 - $60,000.
Inquiries regarding Bids should be made to Edward Tulenko, Senior Buyer, email accbids@accgov.com.
Technical questions may be directed to Project Manager, Julia Johnson, email Julia.johnson@accgov.com.
An optional pre-bid conference to respond to all inquiries with regards to this project will be held at 2:00 PM,
ET. Monday, June 8, 2026 at Holland Youth Sports Complex, located at 250 Vincent Drive, in Athens, Georgia.
Potential BIDDERS are encouraged to attend.
Attached hereto are the bid form, bid specifications, and general instructions.
The written specifications contained in this bid shall not be changed or superseded except by written addendum
from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department.
Failure to comply with the written specifications for this bid may result in rejection of the bid by the Unified
Government of Athens-Clarke County.
Bids are to be sealed, marked with the bidder's name and address and labeled: "Bid #26044 Irrigation Valve
Replacement at Holland Youth Sports Complex" and delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, GA. 30601
Not later than 10:00 AM, ET, Tuesday, July 14, 2026.
The Bidder shall affix to the outside of its sealed bid envelope, its Unified Government of Athens-Clarke
County Vendor Number, its Georgia Contractor License Number, Bidder's name, Bidder's address, and project
title.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in
compliance with the Americans with Disabilities Act (ADA).
It is the policy of the Athens-Clarke County government that no person or business shall be excluded from
participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance
of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

The Unified Government of Athens-Clarke County reserves the right to reject any and all bids, to waive any
technicalities or irregularities and to award the bid based on the highest and best interest of the Unified
Government of Athens-Clarke County.
Jessica Beri
Purchasing Administrator

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
BID #26044
Irrigation Valve Replacement at Holland Youth Sports Complex
For
LEISURE SERVICE DEPARTMENT
AN OPTIONAL PRE-BID CONFERENCE WILL BE HELD ON
2:00 PM, ET. Monday, June 8, 2026 at
Holland Youth Sports Complex, located at 250 Vincent Drive, in Athens, Georgia.
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN
Not later than 10:00 AM, ET, Tuesday, July 14, 2026.
THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
FINANCE DEPARTMENT, PURCHASING DIVISION
375 SATULA AVENUE
ATHENS, GA. 30601
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE
PURCHASING DIVISION OF THE UNIFIED GOVERNMENT OF ATHENS-CLARKE
COUNTY ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND
STRICTLY THE RESPONSIBILITY OF THE BIDDER.
ISSUE DATE: June 2, 2026

TABLE OF CONTENTS
SECTION I ................ BID SUBMISSION INSTRUCTIONS
SECTION II .............. INVITATION FOR BID OVERVIEW AND PROCEDURES
SECTION III ............. INSURANCE REQUIREMENTS FOR CONTRACTORS
SECTION IV ............. GENERAL CONDITIONS
SECTION V .............. SCOPE OF WORK
SECTION VI ............. BID FORMS

SECTION I - BID SUBMISSION INSTRUCTIONS
ALL BIDS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY BE
SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.
A complete signed BID must include the documents listed below:
BID FORMAT: Bidders are expected to examine the specifications, price schedule, and all instructions.
Failure to do so will be at the bidders' risk. Each offeror shall furnish the information required by the
solicitation. The BID SUBMITTAL must be signed by an officer of the company, who is legally authorized to
enter into a contractual relationship in the name of the offeror.
MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the
following Mandatory documents. BIDS RECEIVED WITHOUT THE MANDATORY DOCUMENTS
MAY BE REJECTED:
Section VI-A BID BOND
Section VI-B BID FORM AND STATEMENT OF BIDDERS QUALIFICATIONS
Section VI-C ACKNOWLEDGEMENT OF ADDENDA
Section VI-D GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT AFFIDAVIT
Section VI-E CORPORATE CERTIFICATE
Section VI-F PARTNERSHIP CERTIFICATE
DUE WITHIN 24 HOURS OF THE BID OPENING BY THE APPARENT LOW BIDDER:
Section VI-G NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
Section VI-H SUBCONTRACTOR LISTING
Section VI-I NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR

BID SUBMISSION AND DELIVERY INSTRUCTION: ALL bid copies must be submitted in a sealed
envelope or container with the OUTER MOST Container stating the Unified Government of Athens-Clarke
County Vendor Number (ACCUG Vendor number), address, telephone number, the BID number and title (BID
#26044 "IRRIGATION VALVE REPLACEMENT AT HOLLAND YOUTH SPORTS COMPLEX"). If
you do not know your vendor number, please call 706-613-3088 or email: accpurchasing@athensclarkecounty.com
If you do not have a vendor number, you will be invited to register if you are awarded. PLEASE NOTE:
vendor registration will not be processed for bidding purposes only.
One (1) unbound marked original of the complete signed bid
One (1) USB Flash drive with the complete signed bid.
are to be delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, GA. 30601
Not later than 10:00 AM, ET, Tuesday, July 14, 2026.
Hand delivered copies may be delivered to the above address only between the hours of 8:00 a.m. and 5:00 p.m.
ET, Monday through Friday, excluding holidays observed by the Unified Athens-Clarke County.
Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and
for ensuring that the required address information appears on the outer wrapper or envelope used by such
service.
ALL ORIGINAL BIDS MUST BE UNBOUND: NO
STAPLES, PAPERCLIPS OR ANY TYPE OF BINDING

ORIGINAL BID BOND IS A MANDATORY SUBMITTAL
ORIGINAL BID BOND CHECKLIST
Submit Original Bid Bond in this section, meeting the requirements listed below.
PLEASE NOTE THAT BID BONDS RECEIVED NOT MEETING THESE REQUIREMENTS MAY BE
REJECTED.

Original Bid Bond with original signatures and seals for both bidder and surety, and Power of
Attorney (with surety seal).

Bidder named as Principal on bid bond.

The Unified Government of Athens-Clarke County named as Obligee. Specific bid project
referenced on bid bond

Bid bond meets minimum dollar amount (5% of total bid sum).

Bid bond signed by same representative signing Bid.

Attorney-in-fact representing surety listed on Power of Attorney (exact name).

Bid Bond dated the same date as Power of Attorney and Bid Form.

Surety on Federal Treasury's list of approved sureties
(http://www.fms.treas.gov/c570/c570.html#Certified_Companies); bid bond amount within underwriting
limit and surety authorized to do business in Georgia.

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
INVITATION FOR BID #26044
FOR
IRRIGATION VALVE REPLACEMENT AT HOLLAND YOUTH SPORTS COMPLEX
SECTION II - INVITATION FOR BID OVERVIEW AND PROCEDURES
A. PURPOSE
The Unified Government of Athens-Clarke County is soliciting Bids for irrigation valve replacement at
Holland Youth Sports Complex from responsible contractors.
B. INFORMATION TO BIDDERS
1. BID TIMETABLE:
The anticipated schedule for the bid process is as follows:
Bid Documents Available...........................Monday, June 2, 2026
Pre-Bid Conference )Optional) ....................2:00 PM ET, Monday, June 8, 2026
at Holland Youth Sports Complex, located at 250 Vincent Drive, in Athens, Georgia.
Deadline for submission of questions...............4:00 PM, ET, June 30, 2026
Bid Opening...........................................10:00 AM, ET, Tuesday, July 14, 2026
Bids Valid Until .....................................120 days from bid opening
3. CONTACT PERSON: The contact person for this BID is Edward Tulenko, Senior Buyer.
Explanation(s) desired by offeror(s) regarding the meaning or interpretation of this BID must be
requested from the contact person, in writing via e-mail to accbids@accgov.com. Technical
questions may be directed to Julia Johnson, Project Manager via e-mail to
Julia.johnson@accgov.com.
4. ADDITIONAL INFORMATION/ADDENDA: The Unified Government of Athens-Clarke County
will issue responses to inquiries and any other corrections or amendments it deems necessary in
written addenda issued prior to the bid opening date. Bidders should not rely on any representations,
statements or explanations other than those made in this Invitation for Bid or in any addendum to
this Invitation for Bid. Where there appears to be a conflict between the Invitation for Bid and any
addenda issued, the last addendum issued will prevail.
Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder's
receipt of any addendum will result in the rejection of the bid if the addendum contains
information which substantively changes the Owner's requirements
Bidders who obtain this BID document from Georgia Procurement Registry or Athens Clarke
County or from any source other than the Unified Government of Athens-Clarke County Purchasing
are advised to re-visit the Georgia Procurement Registry site to obtain any addenda which may
be issued. The Unified Government of Athens-Clarke County assumes no responsibility for
Bidders' failure to acknowledge any addenda issued.
5. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS
Bid submittals received after the bid opening date and time will not be considered. Modifications
received after the bid opening date will not be considered. The Unified Government of Athens-

Clarke County assumes no responsibility for the premature opening of a bid not properly addressed
and identified, and/or delivered to the proper designation.
6. WITHDRAWAL OF BID: A bidder may withdraw his bid before the expiration of the time during
which bids may be submitted without prejudice to the bidder, by submitting a written request of
withdrawal to the Purchasing Administrator.
7. REJECTION OF BIDS: The Unified Government of Athens-Clarke County may reject any and all
bids and reserves the right to waive any irregularities or informalities in any bid or in the bid
submittal procedure.
Bid submittals received after said time or at any place other than the time and place as stated in the
notice will not be considered.
8. UNBALANCED BIDS: The Unified Government of Athens-Clarke County may reject a bid as non-
responsive if the prices bid are materially unbalanced between line items or sub line items. A bid is
materially unbalanced when it is based on prices significantly less than cost for some work and
prices which are significantly overstated in relation to cost for other work, and if there is a
reasonable doubt that the bid will result in the lowest overall cost to the Unified Government even
though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an
advance payment.
9. DISCREPANCY IN UNIT PRICE: In case of discrepancy between a unit price and an extended
price and total amount, the unit price will be presumed to be correct, subject, however, to correction
to the same extent and in the same manner as any other mistake.
10. ACCEPTANCE OF BID (AWARD): It is the intent of the Owner to award a contract to the lowest
responsible bidder provided the bid has been submitted in accordance with the requirements of the
bidding documents and does not exceed the funds available. The Owner shall have the right to
waive informalities and irregularities in a bid received and to accept the bid which, in the Owner's
judgment, is in the Owner's own best interests.
The Owner shall have the right to accept Alternates in any order or combination, and to determine
the low bidder on the basis of the sum of the base bid.
11. STATEMENT OF EXPERIENCE AND QUALIFICATIONS: The bidder may be required, upon
request, to prove to the satisfaction of the Unified Government of Athens-Clarke County that he/she
has the skill and experience and the necessary facilities and ample financial resources to perform the
contract(s) in a satisfactory manner and within the required time. If the available evidence of
competency of any bidder is not satisfactory, the Bid of such bidder may be rejected.
12. MINIMUM BID ACCEPTANCE PERIOD
Bids shall be valid and may not be withdrawn for a period of 60 days from the date specified for
receipt of bids.
13. NON-COLLUSION AFFIDAVIT
By submitting a bid, the bidder represents and warrants that such bid is genuine and not a sham or
collusive or made in the interest or in behalf of any person not therein named and that the bidder has
not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other
person, firm or corporation to refrain from submitting and that the bidder has not in any manner
sought by collusion to secure to that bidder any advantage over any other bidder.