BID 26-41 Injection Molding Machine

THIS IS NOT
AN ORDER
REQUEST FOR BIDS/PROPOSALS COVERSHEET
THE UNIVERSITY OF SOUTHERN MISSISSIPPI
Procurement and Contract Services
118 College Drive #5003, Hattiesburg, Mississippi 39406-0001
Date: April 26, 2026
Name: ____________________________________
BID No. 26-41
Company: _________________________________
THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering
Address: __________________________________ the purchase of the following item(s). We ask that you submit your
bid and retain one copy for your files. Right is reserved to accept or
reject any part of your bid. Your quotation will be given
City/State/Zip: ______________________________ consideration if received in Bond Hall, Room 214 on or before:
2:00 p.m. CT
TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days.
May 12, 2026
These terms will apply per Mississippi law.
AWARDING CONTRACT - Cash terms will not be used as a basis for awarding
Buyer: Amber Floyd
contracts; however, the University will accept cash discounts when earned.
NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete
specifications of any alternate. If additional space is required, use a separate sheet or letter of transmittal.
ITEM QUANTITY UNIT PRICE TOTAL NET PRICE
DESCRIPTION
BID 26-41 Injection Molding Machine
RFx # 3160008023
PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN
ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND
DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF
THE ENVELOPE IF USING THAT METHOD.
We quote you as above - F.O.B. The University of Southern Mississippi.
Shipment can be made in days from receipt of order. DATE ______________
Return quotation to Procurement Services at above address.
Signature Required
__________________________________________
AA/EOE/ADAI

Bid # 26-41
University of Southern Mississippi
110 Ton Electric Injection Molding Machine
1.0 Introduction
1.1 The University of Southern Mississippi (USM) is looking to procure a 110 Ton (Metric)
Injection Molding Machine to support advanced manufacturing, materials processing
research, sustainability and recycling of plastics, and educational initiatives at USM
and MPI.
2.0 Specifications
2.1 GENERAL PERFORMANCE SPECIFICATIONS
2.1.1 The equipment shall be an all-Electric 110-ton class injection molding machine
capable of processing thermoplastic materials for research, prototyping, and
educational purposes. The machine shall include a modern controller system and
comprehensive monitoring capabilities.
2.1.2 An Injection Molding machine that can accept current molds (Max Mold Size:
14"x14"x16") and fit into the Mississippi's Polymer Institute Processing Lab
(Max Machine Foot Print: 179"x50") and pass through a 82" Door Height and
70" Door Width.
2.2 REQUIREMENTS
2.2.1 The following specifications are to ensure that the 110 Ton Injection Molding
Machine will perform the tasks necessary to satisfy the MPI's objectives. Any
deviation from the following specifications must be explained and justified
2.2.2 Bidder shall meet or exceed the following capabilities and design
specifications:
2.2.2.1 All Electric
2.2.2.2 Max Barrell Temperatures 800 oF
2.2.2.3 Accept a mold size: W14"xL14"xH16"
2.2.2.4 Accept a 4" Diameter Location Ring on Molds
2.2.2.5 Screw Diameter: 40mm
2.2.2.6 Shot Size: 171g - 6 oz
General Equipment Description:
o 110 Ton Injection Molding Machine
The machine is a fully electrical injection molding machine controlled by a
CNC (Computer Numerical Control). The injection molding machine
consists of a clamping mechanism, which generates a strong clamping
force and moves at high speed, and injection mechanism, which injects
high-temperature molding material at high speed and high pressure, and
a high-voltage controller.
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Hardware & Software Requirements
o Computer to control the instrument
o Intuitive and user-friendly software
o System must be able to export data files for importing into a spreadsheet.
o The full process of data acquisition, data processing, data evaluation and data
visualization/reporting should be managed by a single software.
System Validation
o Installation and training upon setup must be provided.
The following items shall also be provided with the equipment
o Initial installation and training
o Safety demonstration during operational use
o Systems operations guide, maintenance manual, and spare parts list
2.3 CUSTOMER SUPPORT
2.3.1 The vendor should be willing to help The Mississippi Polymer Institute at The
University of Southern Mississippi resolve any technical issues associated
with the system, not only in the warranty period but also out of the warranty
with reasonable service fee and lead time. Online and on-call technical
support for unit for the lifetime of the system shall also be provided. A
minimum of one full day of installation and familiarization and 3 days of
onsite or online training with university staff. Training to include system
setup, operation, maintenance, and troubleshooting.
2.4 SAFETY
2.4.1 Safety should be well weighted in the machine design and engineering
delivery. Electronic controls shall be enclosed and not exposed to water or
the external environment.
2.4.2 A demonstration of the safe and proper usage of the instrument must be
included during installation
2.5 WARRANTY
2.5.1 Bidder warrants that the machinery shall be free from defects in material and
workmanship under normal use and service with the obligation to repair or
replace any parts which are proven defective, with a minimum of one year
from delivery with a warranty start date which commences post system
installation and verification.
2.6 DELIVERY
2.6.1 Vendor should quote the lead time required for delivery of the quoted
equipment. Lead time shall not be greater than 16 weeks. Quoted prices
should be F.O.B. Destination Freight Allowed. Onsite installation and system
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check is required.
3.0 Points of Contact
For questions, contact the Buyer listed on the Bid Coversheet at:
bids@usm.edu
4.0 Submission Instructions to Bidders
One (1) signed original, two (2) copies, and one (1) portable virus/malware free electronic version
(USB jump drive) of the sealed bid response (if an electronic copy is not included, USM reserves
the right to request an electronic copy of the exact bid response prior to review of the bid),
subject to the conditions made a part hereof, will be received by______, in the USM Procurement
and Contract Services office, as indicated in the General Terms, Conditions, and Instructions to
Bidders described herein. It is the responsibility of the respondent to ensure that the proposal
package arrives in the Procurement and Contract Services Office.
Each bid must be submitted in a sealed envelope bearing on the outside the name "Bid #26-41
Injection Molding Machine" the name of the Vendor, and the opening date specified on the
coversheet.
The proposal should be addressed as follows:
For regular mail:
The University of Southern Mississippi
Attn: Amber Floyd, Buyer
118 College Drive, Box 5003
Hattiesburg, MS 39406
Bid 26-41
For FedEx, UPS, or other express couriers:
The University of Southern Mississippi
Attn: Amber Floyd, Buyer
2609 W. 4th Street
Hattiesburg, MS 39401
Bid 26-41
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Hand-carried responses should be brought to:
The University of Southern Mississippi
Attn: Amber Floyd, Buyer
214 Bond Hall
Hattiesburg, MS 39406
Bid 26-41
As an alternative to traditional sealed proposals in envelopes, the University of Southern
Mississippi is capable of receiving electronic bid responses. While this option is available, it is not
required and we ask that all potential respondents keep in mind that with any electronic system
there could be delays or glitches with the submission process; therefore the University highly
encourages traditional sealed responses which are either mailed or submitted in person.
Additionally, the University will not be responsible for issues with attempted submissions of bids
using the electronic method.
Please note that emailed bids will not be accepted.
Should a vendor choose to submit their response electronically, please follow the instructions
below using the following website:
https://www.ms.gov/dfa/contract_bid_search/Home/Sell
On this site you will find helpful links to procurement opportunities, as well as a link to supplier
registration. If not already registered in this system, potential bidders will first need to click on
'Supplier Registration' and follow the steps outlined (a one-time process). Once registered,
suppliers can return to the original website and click on 'Procurement Opportunities' where they
can either search by keyword for the bid they desire to respond to or leave the search box blank
and click 'Search' for a listing of all current bids and proposals for the various State of Mississippi
offices.
Any bid may be withdrawn prior to scheduled time for the opening of bids or authorized
postponement thereof. Any bid received after the time and date specified will not be considered.
The University of Southern Mississippi reserves the right to accept or reject any or all bids and to
waive any formalities.
The University of Southern Mississippi reserves the right to accept or reject optional line items
included in the bid response.
Vendors are responsible for examining all specifications, terms, conditions, and instructions of
this request. Failure to do so will be at Vendor's risk.
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In order to ensure all interested bidders receive any addenda that may be issued, proposers must
email their intent to bid using the Intent to Bid link on the USM Bid Calendar under Bid 26-41
prior to the deadline to submit:
https://www.usm.edu/procurement-contract-services/current-bids-and-sole-source-
notices.php
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THE UNIVERSITY OF SOUTHERN MISSISSIPPI
PROCUREMENT SERVICES
118 COLLEGE DRIVE
#5003
HATTIESBURG, MS 39406-0001
GENERAL TERMS, CONDITIONS AND INSTRUCTIONS FOR BIDS/PROPOSALS
1.) Failure to examine any drawings, specifications, and instructions will be at
bidder's risk.
2.) Samples of items when called for must be furnished free of expense and if not
destroyed in testing, will, upon request, be returned at the bidder's expense.
Request for the return of samples must be made within ten (10) days following
opening bids. Each individual sample must be labeled with bidder's name and
manufacturer's brand name and number.
3.) Bids must be signed and sealed with bidder's name and address on the outside
of the envelope, and the time and date of the bid opening and the bid file
number shown in the lower-left corner of the packages; envelopes, express
mailing labels, boxes, etc.
4.) At least one (1) signed original and one (1) signed copy of the bid MUST be
provided. The University requires a portable electronic virus/malware free copy
(thumb drive) of the bid response from the responding Vendor to be included in
the bid response package. If an electronic copy is not included, the University
reserves the right to request an electronic copy of the exact bid response prior to
review of the bid.
5.) For your bid to be considered, it must be received, and time stamped in our office
by 2:00 P.M. of the bid opening date. It is the responsibility of the vendor to
ensure their bid is received within the appointed time. If your bid package is not
received in Bond Hall, Room 214, by 2:00 P.M. of the bid opening date, it will not
be considered.
a. If you are delivering your bid, you need to hand carry the bid package to: The
University of Southern Mississippi
Procurement Services
Bond Hall, Room 214
Hattiesburg, Mississippi
b. If you are mailing your bid package via U.S. Postal Service, mail to: The
University of Southern Mississippi
Procurement Services
118 College Drive #5003
Hattiesburg, MS 39406-0001
c. If you are express mailing your bid package via Federal Express or UPS,
or any other delivery service which requires the use of a physical address,
deliver to:

The University of Southern Mississippi
Receiving Department
2609 West 4th Street
Hattiesburg, MS 39401
6.) Bids or proposals shall not be modified, corrected, altered, or amended after the
specified closing time and the opening of such bids, unless otherwise noted in
the request for bids or proposals.
7.) The University of Southern Mississippi reserves the right to reject any and all
bids, to waive any informality in bids, and unless otherwise specified by the
bidders, to accept any items on the bid. If the bidder fails to state the time within
which bids must be accepted, it is understood and agreed that The University of
Southern Mississippi shall have 90 days to accept. The University of Southern
Mississippi reserves the right to make an award to this bid on an all or none
basis, or on a line-by-line basis, whichever serves the best interest of The
University of Southern Mississippi.
8.) Contracts and purchases will be made or entered into with the lowest,
responsible bidder meeting specifications.
9.) A written purchase order or contract award mailed or otherwise furnished to the
successful bidder within the time of acceptance specified in the Invitation for Bid
results in a binding contract without further action by either party. The contract
shall not be assignable by the vendor in whole or in part without the written
consent of The University of Southern Mississippi.
10.) Unless written exception is provided in the bid response, the winning Vendor
agrees to be bound by the USM Terms and Conditions, which are incorporated
herein, and may be found at https://www.usm.edu/procurement-contract-
services/usm-terms-and-conditions.
11.) Respondents are required to comply with all applicable local, State and
Federal laws, codes, ordinances, and regulations in the provision of the
materials required.
12.) Respondents must comply with Personally Identifiable Information (PII) data
protection regarding State, Federal, and University regulations and policies.
13.) Mandatory Legal Provisions
a. Any provisions disclaiming implied warranties shall be null and void. See
Mississippi Code Annotated Sections 11-7-18 and 75-2-719(4). The Vendor
shall not disclaim the implied warranties of merchantability and fitness for a
particular purpose.
b. The Vendor shall have no limitation on liability for claims related to the
following items:
i. Infringement issues;
ii. Bodily injury;
iii. Death;
iv. Physical damage to tangible personal and/or real property; and/or

c. The intentional and willful misconduct or negligent acts of the Vendor and/or
Vendor's employees or subcontractors.
d. All requirements that the University pay interest are deleted, except for those
in conjunction with USM's standard payment terms of Net 45 days. Payments
made beyond 45 days are subject to late fees and interest.
e. Should any of the terms and conditions in the purchase contract conflict with
the laws of the State of Mississippi, the laws of the State of Mississippi shall
supersede and govern. A revision of the terms and conditions will be
required to ensure compliance with Mississippi state law.
f. The University shall not pay any attorney's fees, prejudgment interest or
costs associated with any legal action to or for the Vendor, except that which
are ordered by a court of competent jurisdiction.
14.) Bid files may be examined during normal working hours by bid participants.
Non- participants will be prohibited from obtaining any information relative to the
bid until the official award has been made.
15.) If purchase orders or contracts are canceled because of the awarded vendor's
failure to perform or request for price increase, that vendor shall be removed
from our bidders' list for a period of 24 months.
16.) No addendum will be issued within a period of two (2) working days prior to
the time and date set for the bid opening. Should it become necessary to
issue an addendum within the two-day period prior to the bid opening, the bid
date will be reset giving bidders ample time to answer the addendum.
17.) Alternate bids, unless specifically requested or allowed, will not be considered.
18.) Bid openings will be conducted open to the public. However, they will serve only
to open the bids. No discussion will be held with any vendor as to the quality or
provisions of the specifications, and no award will be made either stated or
implied at the bid opening. After the close of the bid opening meeting, the bids
will be considered to be in the evaluation process and will not be available for
review by bidders. Proposal openings are not required to be open to the public;
however, the resulting award is open for public inspection.
19.) Prices quoted shall be firm for the term of the contract or for the stated time of
acceptance.
20.) The bidder understands that The University of Southern Mississippi is an
equal opportunity employer and, therefore, maintains a policy which prohibits
unlawful discrimination based on race, color, creed, sex, age, national origin,
physical handicap, disability, or any other such discrimination; and the bidder,
by signing this bid, agrees during the term of agreement that the bidder will
strictly adhere to this policy in its employment practices and provision of
products or services.
21.) Bidders must upon request of The University of Southern Mississippi furnish
satisfactory evidence of their ability to furnish products or services in accordance
with the terms and conditions of these specifications. The University of Southern

Mississippi reserves the right to make the final determination as to the bidder's
ability.
22.) Questions or problems arising from bid procedures should be directed to the
Buyer listed on the solicitation at:
The University of Southern Mississippi
118 College Drive #5003
Hattiesburg, MS 39406-0001
Phone: (601) 266-4131
Bids@usm.edu
23.) All items must equal or exceed the specifications listed. The absence of
detailed specifications or the omission of detailed description shall be
recognized as meaning that only the best commercial practices are to prevail,
and that only first quality materials and workmanship are to be used.
24.) It is the intent of the specifications to obtain a product that will adequately
meet the needs of the user while promoting the greatest extent of competition
that is practicable. It is the responsibility of the prospective bidder to review
the entire Invitation to Bid packet and to notify The University of Southern
Mississippi if the Specifications, Instructions, General, or Special Conditions
are formulated in a manner which would unnecessarily restrict competition.
25.) It shall be incumbent upon the bidders to understand the specifications. Any
requests for clarifications shall be in writing and shall be submitted to our
Procurement Services office at least seven (7) business days prior to the time
and date set for the bid opening, unless otherwise noted in the bid or proposal
specifications.
26.) The minimum specifications are used to set a standard and in no case are used
with the intention of discriminating against any manufacturer. Bidders should
note the name and the manufacturer and model number of the product they
propose to furnish and submit descriptive literature.
27.) Trade names, brand names, and/or manufacturer's information used in these
specifications are for the purpose of establishing quality, unless otherwise noted.
Bids on products of other qualified manufacturers are acceptable, provided they
are demonstrated as equal to those specified in construction, design and
suitability. Each bidder shall submit with his bid a complete brochure with
pictures on each item and shall point out specifically any deviations from the
specified items. Failure to do so may disqualify any bid. Please bid as specified
or an approved equal.
28.) A copy of the manufacturer's standard guarantee/warranty shall accompany
and become a part of this bid.
29.) There are no federal or state laws that prohibit bidders from submitting a bid
lower than a price or bid given to the U.S. Government. Bidders may bid lower
than U.S. Government contract price without any liability as The University of